Data, Evaluation and Impact Specialist - Data evaluation, tracking and reporting role

Sep 13, 2026

Data, Evaluation and Impact Specialist role focused on supporting the Ventures program through reliable client data collection, analysis, tracking, and reporting of contract deliverables. The position establishes a data excellence culture via cross-department collaboration, ongoing training, and continuous improvement of data collection processes and systems. Responsibilities cover impact and evaluation across quantitative and qualitative methods, regular staff and funder reporting, database and survey tool management, longitudinal evaluation execution, and grant and government contract data support, including reporting, communication, and compliance tracking.

LanguageEnglish

CategoryGeneral

FormatPDF

Pages5

Reading Time2 min

AccessFree to download

Responsibilities

Impact and Evaluation

Data Collection and Staff Training

Grant and Government Contract Support

Data, Evaluation and Impact Specialist POSITION: Data, Evaluation and Impact Specialist PURPOSE: The purpose of the Data, Evaluation and Impact Specialist position is to support client data collection, data communication, analysis, tracking and reporting of the Ventures program and contract deliverables. The goal of the data program at Ventures is to support and enhance programming to deliver maximum impact through continuous program improvement. This position is responsible for implementing and maintaining a culture of data excellence within the organization. This requires a high level of collaboration with all departments within the organization and ongoing training and coaching on data collection, processes and systems. RESPONSIBILITIES: Impact and Evaluation (40%) • Quantitative Data Collection: Lead the collaboration effort with program staff to implement systems for gathering data related to all program activities, including client satisfaction survey and annual long-term outcomes survey. Lead survey design and development process to ensure consistency and quality in data collection methodologies. Provide guidance and training for Programs Team to ensure surveys are collecting relevant, necessary and unbiased. In collaboration with Director of Programs set data response goals on a biannual basis and implement organizational wide monitoring to provide ongoing feedback loop. • Qualitative Data Collection: Implement systems and carry out the gathering qualitative data related to all program activities; including client satisfaction survey and annual long term outcomes survey; lead interview or focus group design and development process. • Data Analysis: Compile, clean, organize, and analyze program data to create useful summaries for staff, board and funders. • Data Communication: Prepare reports for staff, board or funders on a regular basis to communicate program successes and challenges; create systems for increasing communication and dissemination of outcomes. Provide regular data reports on quality of data inputs to staff. Provide timely access to previous program survey data, provide summary and trends information in that data. • Long-term Evaluation: Manage the annual longitudinal survey process; leverage online survey tools/forms to collect better data; conduct in-person and/or virtual focus groups to gain qualitative data; administer survey or delegate tasks to an intern/volunteer; analyze and communicate findings internally to staff and externally through a published report. Data Collection and Staff Training (40%) • Database Management: Manage client database (Outcome Tracker by VistaShare) and client data collection software (QuestionPro): data input, design features; liaise with database vendor; train staff on the proper use of database and data collection. Ensure that the data collection, data systems and resources are available and operating effectively for staff. • Database User Management: Create queries and reports for regular data questions for staff to access information in real-time. • Lead Data Entry: Take primary responsibility for managing the data entry process for programs and ensure that all data entry is completed by staff. Update Ventures output document (QSN) and provide summary of outputs to staff at least biannually. • Data Response Rate Management: Monitor, communicate and report on data input and response rates. Create method for monitoring data response rate of staff data entry. Quarterly communicate to Director of Programs on data response rates to discuss challenges and successes with data collection and if changes are needed (training, change methods and systems evaluation). • Create and Maintain Standard Operating Procedures: Develop, improve and upkeep policy and procedure manuals for the logistics of Data, Impact and Evaluation program and reviewing standard operating procedures for specific roles and program data entry. • Data Quality Management: De

FAQs

What is the main purpose of the Data, Evaluation and Impact Specialist position?

The role supports client data collection, data communication, analysis, tracking, and reporting for the Ventures program and contract deliverables to drive maximum impact through continuous improvement.

What are the key impact and evaluation responsibilities?

The specialist leads quantitative and qualitative data collection, performs data analysis and communication, and manages long-term annual longitudinal evaluation using surveys and focus groups.

How does the position support data systems and staff training?

It manages client databases and survey tools, ensures data quality and response rate monitoring, leads data entry ownership, and provides written and in-person training as well as role-specific analytics and survey design instruction.

Sep 13, 2026

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