CUNY International Travel Guidelines - Safety and Risk Management

Sep 24, 2026

Upload by noah

CUNY International Travel Guidelines provide a structured resource for faculty and staff to manage review, approval, planning, and health-and-safety responsibilities for students participating in international education programs. The document outlines why accountable preparation is required and specifies that all international trips and programs—including those supporting student affairs or athletics—must follow the guidelines. It defines international travel and sponsored trips, including travel outside the U.S. fifty states and trips organized or funded through CUNY offices or recognized organizations, with written approvals required before committing university resources.

LanguageEnglish

CategoryLetters

FormatPDF

Pages47

Reading Time16 min

AccessFree to download

PURPOSE

International Travel Defined

Trips Covered by These Guidelines

CUNY-Affiliated Independent Travel

Trips Not Covered by These Guidelines

RULES AND REQUIREMENTS FOR SPONSORED TRIPS

PROCEDURES FOR APPROVAL AND IMPLEMENTATION OF A SPONSORED TRIP

CUNY International Travel Guidelines Safety and Risk Management Approved by the Board of Trustees November 28, 2011 Revised June 8, 2012 As best practices for the implementation and oversight of travel programs evolve, the offices that created the guidelines anticipate reviewing them on a regular basis and revising them as needed. -Resolution of the Board of the Trustees, November 29, 2011 TABLE OF CONTENTS 1. PURPOSE ...............................................................................................................................................................1 2. INTERNATIONAL TRAVEL DEFINED ...........................................................................................................1 TRIPS COVERED BY THESE GUIDELINES..........................................................................................1 CUNY-AFFILIATED INDEPENDENT TRAVEL ....................................................................................2 TRIPS NOT COVERED BY THESE GUIDELINES ................................................................................3 3. RULES AND REQUIREMENTS FOR SPONSORED TRIPS..........................................................................3 4. PROCEDURES FOR APPROVAL AND IMPLEMENTATION OF A SPONSORED TRIP .......................5 5. PRE-TRIP COMMUNICATIONS .....................................................................................................................10 6. METHODS OF TRANSPORTATION ..............................................................................................................11 7. PARTICIPANT BEHAVIOR .............................................................................................................................12 8. PROGRAM DIRECTOR EXPECTATIONS ....................................................................................................13 9. EMERGENCY PROCEDURES FOR PROGRAM DIRECTORS .................................................................14 FORMS A. CUNY INTERNATIONAL TRIP, TRAVEL, OR PROGRAM PROPOSAL COVER SHEET..................19 B. CUNY INTERNATIONAL TRIP, TRAVEL, OR PROGRAM PROPOSAL OUTLINE ............................20 C. CUNY EMERGENCY CONTACT INFORMATION SHEET.......................................................................25 D. CUNY INTERNATIONAL TRAVEL PARTICIPATION, WAIVER, AND EMERGENCY CONTACT FORM .........................................................................................................................................................................26 E. CUNY INDEPENDENT TRAVEL NOTIFICATION, WAIVER, AND EMERGENCY CONTACT FORM .........................................................................................................................................................................32 F. PROGRAM DIRECTOR CHECKLIST FOR INTERNATIONAL PROGRAM .........................................38 G. STUDENT CHECKLIST FOR INTERNATIONAL PROGRAM .................................................................40 H. CUNY EMERGENCY CONTACT CARD TEMPLATE................................................................................43 Email Contacts: Risk Management: [riskmanagement@mail.cuny.edu](riskmanagement@mail.cuny.edu) Academic Affairs: [international.ed@mail.cuny.edu](international.ed@mail.cuny.edu) Legal: [ogc@mail.cuny.edu](ogc@mail.cuny.edu) THIS PAGE INTENTIONALLY LEFT BLANK 1. Purpose These guidelines are a resource guide to assist faculty and staff in the review and approval requirements and in the planning and preparing for health and safety issues that may arise in the context of students participating in international education programs. While the information in these guidelines covers many different areas, the guidelines are not comprehensive and do not cover all circumstances. The guidelines are intended to prompt program directors to be prepared to maintain the health and safety of our students a

FAQs

What is the purpose of the CUNY International Travel Guidelines?

They serve as a resource to help program directors and staff understand review and approval requirements and to plan for health and safety issues that may arise during students’ international education participation.

How does the document define “international travel” and what locations are included?

It classifies international travel as student travel occurring outside the fifty U.S. states, and it treats trips to Puerto Rico and other U.S. territories and protectorates as international trips subject to the guidelines.

What qualifies as a “sponsored trip” under these guidelines?

A sponsored trip is international travel that is sponsored or organized by a University/college office, department, division, or a recognized chartered student organization, or it is carried out by a CUNY faculty member or administrator in an official capacity, or it is funded by a relevant entity.

Sep 24, 2026

Upload by noah