COVID-19 Non-Labor Tracking Instructions - Submit Form or List View

Sep 12, 2026

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COVID-19 Non-Labor Tracking instructions for Lurie Children’s explain how to submit non-labor purchase information for potential federal or state reimbursement. Staff submit related purchases through an online electronic form or a list view. The guide details required fields such as item type, purchase/order numbers and dates, cost category, vendor, item/service description, quantity, unit and total amount, requester and approver, cost center, account, and COVID-19 relation notes. It also covers submission rules, required fields with red indicators, and bulk entry using a provided Excel template.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages4

Reading Time2 min

AccessFree to download

COVID-19 Non-Labor Tracking Instructions

Submission routes: Form vs List View

Non-Labor – Form Instructions

Non-Labor – List View Instructions

Option 1: Manual method

Option 2: Bulk method

COVID-19 Non-Labor Tracking Instructions Lurie Children’s has the potential opportunity to be reimbursed by the federal or state governments for non-labor costs. An electronic form has been created to submit any purchases related to COVID-19 activity. Please contact [covidcosttracking@luriechildrens.org](covidcosttracking@luriechildrens.org) with any questions. Step 1: Open the following web address-[http://portal2/sites/teams/covidfinance](http://portal2/sites/teams/covidfinance) Step 2: On the main page, select one of the two options to enter information for non-labor – the list view or the form: - Non-Labor – List View-The list view allows you to either copy and paste the data from excel as a bulk entry, or you can manually enter multiple lines (for example for each of your applicable purchases or your entire department). - Non-Labor – Form – The form allows you to enter information for each purchase individually. Non-Labor – Form Instructions – Skip to page 2 for ‘Labor – List View’ instructions Step 1: After selecting ‘Non-Labor – Form’, enter the requested information. - Item type – Use the drop down list to select whether this is a purchase order (P.O) or non-purchase order (Other) - P.O/Other number – Purchase order number or another indicator (i.e. Invoice \#) - P.O./Other Date – Date of the purchase order or the date of the non-purchase order item - Other Description – If this is a non-purchase order, please add a description of the item/service purchased - Cost Category – Use the drop down list to select the type of category the purchase relates to - Vendor Name – Enter the vendor name - Item/Service – Description of the item or service being purchased. - Quantity – Enter the number of items purchased. - Unit – Enter the unit cost per quantity - Amount – Enter the total amount of purchase - Requester – Click on the address book icon to search your name in the directory - Approver – Click on the address book icon to search your name in the directory - Cost Center – Select the cost center number/department making the purchase - Account– Select the G/L account number and description that corresponds with the item being purchased - Notes – Any additional information that may be helpful explaining the COVID-19 relation Step 2: Once all information has been entered, click the ‘submit’ button. Note the form cannot be submitted until all required lines are completred (those with a red *) Non-Labor – List View Instructions Option 1-Manual method: Step 1: After selecting ‘Labor – List View’, enter the required information for each cell. Note that the ‘tab’ button will automatically take you to the next cell. - Item type – Use the drop down list to select whether this is a purchase order (P.O) or non-purchase order (Other) - P.O/Other number – Purchase order number or another indicator (i.e. Invoice \#) - P.O./Other Date – Date of the purchase order or the date of the non-purchase order item - Other Description – If this is a non-purchase order, please add a description of the item/service purchased - Cost Category – Use the drop down list to select the type of category the purchase relates to - Vendor Name – Enter the vendor name - Item/Service – Description of the item or service being purchased. - Quantity – Enter the number of items purchased. - Unit – Enter the unit cost per quantity - Amount – Enter the total amount of purchase - Requester – Click on the address book icon to search your name in the directory - Approver – Click on the address book icon to search your name in the directory - Cost Center – Select the cost center number/department making the purchase - Account– Select the G/L account number and description that corresponds with the item being purchased - Notes – Any additional information that may be helpful explaining the COVID-19 relation Step 2: Continue to enter information in the additional rows as needed. Once all infor

FAQs

What are the available ways to enter non-labor purchase information?

Information can be entered using either “Non-Labor – List View” or “Non-Labor – Form” on the main portal page.

Which fields are required when using the Non-Labor – Form option?

The form requests item type, PO/Other number and date, other description (if applicable), cost category, vendor name, item/service, quantity, unit cost, amount, requester, approver, cost center, account, and notes explaining the COVID-19 relation.

Why can’t the form be submitted immediately?

Submission is blocked until all required lines/cells are completed; missing required items are indicated by red markers.

How does the bulk method work for the Non-Labor – List View?

Use the provided Excel template to enter weekly (or department-wide) data, then paste the copied rows into the list view after selecting the appropriate button and edit mode; errors can be corrected manually where red stop signs appear.

Sep 12, 2026

Upload by Aladdin