COVID-19 Event Planning Template - Safe Event Management Checklist

Sep 12, 2026

COVID-19 Event Planning Template用于指导正式组织开展符合州级行政令要求的安全活动管理。内容包含活动基本信息登记、组织监督与执行责任说明，并强调现场需提供可供当地卫生官员检查的留存材料。模板还要求制定人员健康筛查、面部遮盖与社交距离措施、签到与出勤追踪以支持合同追踪，并规划高风险人群的到场时间与流线管理，同时覆盖告示牌、卫生消毒与无接触支付等要点。

LanguageEnglish

CategoryForms

FormatPDF

Pages5

Reading Time2 min

AccessFree to download

COVID-19 Event Planning Template

Event Details

Tracking Attendance

Social Distancing

High-Risk Attendees

Signage

Payment Options

Hygiene & Sanitization

Concessions

Additional Safeguards

Signature

# COVID-19 EVENT PLANNING TEMPLATE In accordance with Governor Herbert's Executive Order,event size can exceed 50 individuals if organizationaloversight can be provided that ensures guidelines are followed.Formal organizations are required to completethe following event management template to assist their efforts to plan a safe event.This document must bekept and available for inspection by the local health officer or their designee. | Event Details: | | | | --- | --- | --- | | Event Name:
Event Location:
Party Responsible for
Organizational
Oversight:
Event Dates: | Copper Mountain Soccer Training and Games | | | | 13600 S 4800 W,13503 Autumn Ro | 84065
Riverton | | | Address | City
Zip | | | 3731 W South Jordan Pkwy \#102-2( | 84009
South Jordan | | | Address
renata@coppermountainsoccer.com | Zip
City
(801)913-48 | | | | | | | Phone
Email Address | | | | March 15,2021 | June 5,2021 | | | Start Date | End Date | | Anticipated Number
of Attendees: | 200 | 5,000 | | | Per Day Total | Grand Total | | Event Type | 口Static:events where the attendees primarily enter,watch and depart
口Interactive:events where attendees create a traffic flow and interact with each other
Participant:events where attendees primarily participate in an activity or production | | | | | | | | | | | | □ Community:events with many activities
traffic pattern | and populations centers and likely a random | | Employees,Volunteers,Players,Performers,Actors,Etc. | | | | Checklist: | Symptom checking symptoms
checked (checklist or verbal), | Provide accommodations to
high-risk employees &volunteers;
minimize face-to-face contact,
assign tasks that allow these | | | | | | | including temperature checks when
feasible | | | | | | | | Face coverings are worn in settings | individuals to maintain a 6-foot | | | where other social distancing | distance from other employees or | | | measures are difficult to maintain | customer | | | Ensure that face coverings are
available | Comply with distancing and hygiene
guidelines | ## Tracking Attendance: Must have the ability to track attendance,please describe your plan to track attendance to support contract tracing. Each coach has a roster of players to account for.Coaches are also given the names and contactinformation of each player's parents. ## Social Distancing A 6-foot distance must be maintained between household groups at all times including while seated,limiting thenumber of people in a confined area to enable adequate distancing at all times,and congregating at any point is notallowed.Please describe your plan to maintain appropriate social distancing throughout the event. As a club,we will be sending out weekly email reminders for households to maintain a 6-footdistance on the sideline of soccer games.Players should keep a 6-foot distance when they are onthe sideline as well or wear a mask.Coaches will have players clap for the other team from theirside of the field at the conclusion of each game to avoid unnecessary contact and keep a 6-footdistance.Attending board members and coaches will usher families to their cars after each game toavoid congregating. Training sessions will be outdoors and spectating parents will be distanced. ## High-Risk Attendees Set an established window time for high-risk groups to come in without pressure from crowds and/or separate entrances and queues,please describe your plan to accommodate high-risk attendees. High-risk people in attendance are encouraged to maintain a greater distance from others.Withthese outdoor venues there will be plenty of space for households to spread out.Each game willend at an expected time.High risk individuals are encouraged to leave a few minutes early to avoidother people exiting the park at the same tim

FAQs

活动规模超过50人时需要满足哪些要求？

当活动规模可能超过50人时，需要提供组织监督以确保遵守相关指南；正式组织需完成并保留事件管理模板以便检查。

模板要求如何进行出勤追踪以支持合同追踪？

模板要求具备跟踪出勤的能力，并说明追踪方案；教练需使用球员名单进行核对，同时掌握球员家长的姓名与联系方式。

针对高风险参会者，模板建议如何安排到场与出场？

模板建议为高风险人群设定固定到场时间窗口，并可通过分开入口与排队方式减轻拥挤压力；参会者被鼓励与他人保持更大距离，并在计划时间前几分钟离开以避免同时间集中出入。

Sep 12, 2026

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