Cover Letter Tips and Samples

Sep 13, 2026

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Cover letter guidance explains how to create a strong first impression for job, college, or scholarship applications. It emphasizes communicating purpose and enthusiasm, highlighting relevant skills, knowledge, and experience, and tailoring the letter through research of the employer or school. Practical rules cover personalization, professional format, strong opening and closing paragraphs, concise one-page length, correct addressing and proofreading, and avoiding salary mentions unless requested. Sample structure sections outline headings, addresses, salutation, paragraphs, and signature details.

LanguageEnglish

CategoryLetters

FormatPDF

Pages3

Reading Time1 min

AccessFree to download

Cover Letter Core Principles

Purpose, Enthusiasm, and Personalization

Format, Proofreading, and Length

Cover Letter Do’s and Don’ts

Addressing and Tone

Content Focus and Next Steps

Cover Letter Structure and Sample Sections

Letter Parts

Sample Letter Components

Your cover letter is a potential employer’s first impression of you and can be the most vital part of the application packet. A well written letter entices the employer to read your resume. A poorly constructed cover letter may doom your resume to the “No Need to Read” pile. The same can be said for a college or scholarship application that includes an introductory letter. It is important to highlight your skills, knowledge, and experience. These will indicate what you can contribute to the company or school. Effective cover letters must convey a sense of purpose and project enthusiasm. A “form” cover letter rarely does this. Researching the employer, college, or scholarship prior to writing the cover letter will give you the opportunity to effectively personalize your letter. 1. Always include a cover letter when mailing your resume. A letter of introduction will prove useful when applying to colleges. It may act as the basis for a college essay or it may be a useful addition to an application packet. 2. Unless the advertisement specifies “no phone calls please” and the name is not given in the ad, find out the name and title of the individual who will be receiving your letter. Make sure you spell the name properly and get the proper abbreviation (Mr. , Mrs. , Ms. ) . 3. Do not use “form” letters or photocopies. Personalize each letter. If possible, explain why you want to work for the organization or attend the school. 4. Use a proper business format for your letters. 5. Make sure the letter is PERFECT! Spelling, punctuation, and grammar count. Have someone proofread the letter before mailing it. 6. Create the letter on a computer word processing program (Microsoft Word, WordPerfect, etc. ) and use a laser printer, if possible. Use good quality paper. Cheap, flimsy paper makes your application seem very ordinary. However, do not use flashy colors! 7. Utilize a one inch margin on all 4 sides. This white space draws the reader to the body of the letter. 8. In the opening paragraph, tell the reader the purpose of the letter. 9. Use“I” statements and action verbs when describing your experience. 10. Get to the point! Employers do not have the time to read lengthy letters. A cover letter should never exceed one page. 11. Focus on the specific skills and interests you possess that you can offer the employer or college. Concentrate on skills which match the advertised employment qualifications or the desired program of study. Stress what you can do for the company or college, not what the company or college can do for you. Sound upbeat and confident. Sell yourself! 12 Don’t mention salary expectations unless the advertisement specifically requests it. In that case, the best strategy is to give a range. For example,“My earnings have ranged from $7.00 to $10.50 per hour in the various sales positions I have held.” 13. End by thanking the reader and stating that you look forward to meeting with them. Make a specific suggestion for the next step of the process and follow up as promised. Before mailing a cover letter, can you answer the following questions with a “Yes”? • Is it clear? Does it state exactly what I want it to state? • Is it concise? Does it state what I want it to state in the fewest possible words? • Is it well organized? • Am I projecting to the employer or college the contribution I can make? • Have I stressed areas in my experience and/or education that are relevant to the person reading it? PARTS OFA COVER LETTER SAMPLE LETTER HEADING INSIDE ADDRESS SALUTATION INTRODUCTORY PARAGRAPH Tell why you are writing. 1ST MAIN PARAGRAPH Describe your qualifications. Sell your skills and knowledge. Tell why you are interested in the company or college. Point out any related experience you have. 2ND MAIN PARAGRAPH Continue to describe qualifications. Highlight relevant training or classes that relate to the job or major for which you are applying. CLOSING PARAGRAPH

FAQs

What should a cover letter achieve for an application?

A strong cover letter entices the employer to read the resume and clearly presents purpose, skills, and enthusiasm. It is also used for college or scholarship introductory letters to support the overall application packet.

How should you personalize and address a cover letter?

Research the employer, college, or scholarship before writing and personalize each letter. Find the recipient’s name and title unless the ad says “no phone calls please,” and spell everything correctly with the right abbreviations.

What rules matter most for writing quality and formatting?

Use a proper business format, keep the letter concise (not more than one page), and ensure spelling, punctuation, and grammar are perfect. Create the letter with a computer word processor and use quality paper with appropriate margins.

Sep 13, 2026

Upload by McQueen