Corporation of the City of Windsor - Facilities Operations - FINAL Internal Audit Report - January 10, 2019

Sep 13, 2026

FINAL Internal Audit Report prepared for the Corporation of the City of Windsor’s Facilities Operations, prepared as of January 10, 2019. The review covers controls over Facilities Operations as part of the City’s 2018-2019 risk-based Internal Audit Risk Assessment and Plan. The report outlines engagement limitations, responsibilities, internal audit context, background information, scope and objectives, and summarizes internal audit results including positive themes and findings. It also includes detailed observations, improvement considerations, and appendices on the basis of findings rating and report classification.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages26

Reading Time9 min

AccessFree to download

Internal audit context

Background information

Scope

Internal audit objectives

Summary of Internal Audit results

Report classification

Summary of positive themes

Summary of findings

Summary of significant findings

Management comments

Detailed observations

Considerations for improvement

Appendix

Appendix A: Basis of findings rating and report classification

Appendix B: Other Information

Appendix C: Limitations and responsibilities

The Corporation ofthe City ofWindsor Facilities Operations FINAL Internal Audit Report Prepared as of January 10, 2019 | Distribution List | | --- | | For action
Jan Wilson, Corporate Leader-Parks, Recreation, Culture and Facilities
Tom Graziano, Senior Manager of Facilities | | For information
Onorio Colucci, Chief Administrative Officer
Joe Mancina, Chief Financial Officer and City Treasurer
Marco Aquino, Executive Initiatives Coordinator | |
Limitations & Responsibilities | | This Report was developed in accordance with our engagement letter dated June 2016 and is subject to the terms and conditions included therein. Our work was limited to the specific procedures and analysis described herein and was based only on the information made available at the time we prepared the report. Accordingly, changes in circumstances after the date of this Report could affect the findings outlined herein. We are providing no opinion, attestation or other form of assurance with respect to our work and we did not verify or audit any information provided to us. This information has been prepared solely for the use and benefit of and pursuant to a client relationship exclusively with the Corporation of the City of Windsor. PwC disclaims any responsibility to others based on its use and accordingly this information may not be relied upon by anyone other than the Corporation of the City of Windsor. | Table of contents Internal audit context 2 Background information 2 Scope 3 Internal audit objectives 3 Summary of Internal Audit results 4 Report classification 4 Summary of positive themes 8 Summary of findings 9 Summary of significant findings 11 Management comments 11 Detailed observations 12 Considerations for improvement 20 Appendix A: Basis of findings rating and report classification 21 Appendix B: Other Information 24 Appendix C: Limitations and responsibilities 25 This is a draft prepared for discussion purposes only and should not be relied upon; the contents are subject to amendment or withdrawal and our final conclusions and findings will be set out in our final deliverable. © 2019 PricewaterhouseCoopers LLP, an Ontario limited liability partnership. All rights reserved. PwC refers to the Canadian member firm, and may sometimes refer to the PwC network. Each member firm is a separate legal entity. Please [see www.pwc.com/structure for](see www.pwc.com/structure for) further details. Facilities Operations Internal Audit Report 2018 PwC l 1 Internal audit context Background information The Facilities Operations Review is part of the risk-based 2018-2019 City of Windsor Internal Audit Risk Assessment and Plan approved by the Executive Committee of Council on June 4, 2018. Internal Audit had been tasked to perform a review of the controls over the Facilities Operations to provide further insights into the process. Facilities division is responsible for the maintenance of 163 buildings owned by the City of Windsor, of which 36 properties also require care-taking services by the division. Properties which are more visible to public and are subject to regulations include but are not limited to: new and old City Hall, Windsor Fire and Rescue Services, Windsor Police Services, Huron Lodge, Arenas, Windsor International Aquatic Centre, Community Centres, and Public Works Administration. Data Analytics results were used to assist in providing further insights to management. Following chart depicts the relationship between number of properties (163) in each category and corresponding area in square footage (2.7M square feet): Current Property Portfolio by Type, Managed by Facilities Department Among type of the services provided by the facilities includes primary responsibilities of building and ground facilities maintenance and project management as well as caretaking, lease administration (facilities has entered into lease agreement with seven third party tenants), rel

FAQs

What is the purpose of this Facilities Operations internal audit review?

The audit was tasked with reviewing controls over Facilities Operations to provide further insights into the process.

What limits apply to the audit work and the reliability of information?

The report states the work was limited to specific procedures and analysis based only on information available at the time, and PwC provides no opinion, attestation, or assurance and did not verify or audit provided information.

What is covered in the Facilities Operations organization and responsibilities?

The report describes the facilities portfolio size, key services such as maintenance, project management, caretaking, lease administration, special events support, asset management, and the leadership and supervisory roles supporting daily operations and policy development.

Sep 13, 2026

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