CORPORATE CREDIT CARD POLICY - Purposes and rules for issuing, limits, use, cancellation and misuse

Sep 24, 2026

Upload by Terk

Corporate Credit Card Policy defines how Comcare corporate credit cards are issued, authorized, and used for related business activities. It states eligibility requirements for employees, prohibits contractors except for specific long-term travel needs, and details standard transaction and monthly credit limits by role, including approval requirements for variations and annual finance reviews. It covers cancellation triggers, general terms of use and approval for expenses, misuse consequences under applicable laws, and reporting and disciplinary actions.

LanguageEnglish

CategoryForms

FormatPDF

Pages4

Reading Time2 min

AccessFree to download

Purpose

Scope

Policy Statement

Issuing of Corporate Credit Cards

Credit Card Limits

Cancellation of Corporate Credit Cards

General Terms of Use

Misuse of the Card

Roles and Responsibilities

Relevant Delegations

Relevant Government Policies or Legislation

FOR OFFICIAL USE ONLY CORPORATE CREDIT CARD POLICY PURPOSE 1. The purpose of this Corporate Credit Card Policy is to ensure corporate credit cards are issued and used appropriately for Comcare related business, and all expenses incurred are properly approved and acquitted. SCOPE 2. The Corporate Credit Card Policy sets out Comcare’s policy on corporate credit cards (the Card) . It applies to all corporate credit cardholders (the Cardholder) managers responsible for authorising credit card applications, and approvers of the Cardholder’s acquittals. POLICY STATEMENT 3. Corporate Credit Cards must be used appropriately within relevant delegations, and in accordance with government policies and legislation. Issuing of Corporate Credit Cards 4. The purpose of the Card is to facilitate and simplify the purchasing process for minor purchases and travel expenditure. 5. The Card will only be issued to an employee who: [a. is](a. is) required to travel for business purposes; and/or b. can demonstrate an ongoing and regular need to purchase goods or services on behalf of a Group or Team which is best facilitated through the use of a credit card. Examples include paying for training courses, professional fees, publications, catering or any purchase where a credit card is the only acceptable form of payment. 6. Both ongoing and non-ongoing employees can apply for the Card provided they have a genuine business need such as that specified in paragraph 5. 7. Contractors will not be eligible for the Card. The exception to this is where a contractor is working on a long term contract for Comcare, and will be required to undertake frequent travel as part of that engagement. Credit Card Limits 8. Standard transaction and monthly limits: | Officer | Transaction limit (incl GST) | Monthly credit limit (incl GST) | | --- | --- | --- | | Chief Executive Officer | $5,000 | $20,000 | | Senior Executive Service Officers | $5,000 | $10,000 | | Directors | $5,000 | $10,000 | | Executive Assistants and Executive Officers | $2,000 | $10,000 | | All other Cardholders | $2,000 | $5,000 | 9. Variations to the standard limits must be supported by genuine business need and approved by the responsible General Manager, and the Chief Financial Officer (CFO) . 10. Limits are subject to annual review by Finance. Cancellation of Corporate Credit Cards 11. The Card is not transferable and may be cancelled by Finance when: a. the Cardholder ceases employment with Comcare b. the Cardholder no longer requires the Card because of a change of duties or positions c. the Cardholder is taking an extended period of absence of three months or more d. the Cardholder fails to comply with any CEO Directions, Comcare’s policies or procedures relating to the use of the Card e. requested to do so by a Supervisor/Manager or the CFO; or f. the Card has not been used for more than twelve months. General Terms of Use 12. Cardholders must obtain approval from an appropriate financial delegate before using the Card to pay for their own business expenses e.g. professional membership, training, travel etc., see Instrument of Delegations—Financial Authorisations. 13. Direct debit authorities must not be placed on the Card except where business conditions necessitate. 14. Centrally purchased items such as assets, IT equipment, Property equipment, stationery and insurance should only be purchased by the responsible Technology, Property and Finance Teams, unless the Cardholder has obtain specific approval from the respective teams to purchase items separately on the Card. Misuse of the Card 15. Misuse of the Card is a serious matter and may constitute a breach to this policy and the Public Governance, Performance and Accountability Act 2013 (PGPA Act). 16. Penalties apply for fraud or misuse of the Card under the PGPA Act , Public Service Act 1999 and the Crimes Act 1914. Cardholders may be liable for any loss to the Commonwealth

FAQs

Who is eligible to be issued a corporate credit card under the policy?

The card is issued to employees required to travel for business and/or who have an ongoing and regular need to purchase goods or services on behalf of a Group or Team. Contractors are not eligible except for specific long-term contracts requiring frequent travel for Comcare.

What are the standard transaction and monthly credit limits, and how can they be changed?

Limits vary by role, with the CEO having the highest monthly limit. Variations to standard limits must be supported by genuine business need and approved by the General Manager responsible and the Chief Financial Officer (CFO), and are subject to annual review by Finance.

When can a corporate credit card be cancelled?

The card is cancelled by Finance if the cardholder ceases employment, no longer requires it due to changed duties, is absent for three months or more, fails to comply with required directions and policies, requests cancellation by a Supervisor/Manager or the CFO, or has not been used for more than twelve months.

Sep 24, 2026

Upload by Terk