Cooling Tower Maintenance Program and Plan Template - Version 1.0 - Guide to developing a compliant plan

Sep 1, 2026

A structured template for developing a cooling tower maintenance program and plan in line with New York State Sanitary Code Subpart 4-1. It guides facility owners in capturing essential program components through sections covering facility information, process description, staff roles, program validation, and implementation. The plan further details onsite monitoring schedules and response protocols, maintenance operations, operational procedures (startup/shutdown, disinfection, cleaning, contingencies), along with required program chemistry and testing elements. Examples support baseline minimum information and case-by-case expansion.

LanguageEnglish

CategoryPresentations

FormatDOCX

Pages29

Reading Time10 min

AccessFree to download

Introduction

Section 1. Facility Information

Cooling Tower Location

Developer of Maintenance plan (company)

Section 2. Process Description

Tower System Description

Process Schematic

Heat source Description

Section 3. Personnel Roles and Responsibilities

Personnel

Responsibilities and Roles

Section 4. Program Validation

Section 5. Program Implementation

Program Chemistry

Program Testing/Sampling Devices

Program Administration Equipment

Section 6. Onsite Monitoring Procedures

Monitoring Schedule

Monitoring Methods and Procedures

Monitoring Response Protocols

Section 7. Onsite Maintenance Operations

Section 8. Cooling Tower Operation Procedures

Season Startup Procedure

Season Shutdown Procedure

Cooling Tower Cleaning Procedure

Cooling Tower Online Disinfection Procedure

Cooling Tower Emergency Disinfection Procedure

Cooling Tower Maintenance Program and Plan Template Version: 1.0 New York State Department of Health Bureau of Water Supply Protection August 2017 Introduction This document is designed as a guide to the development of a maintenance program and plan for a cooling tower. The sections included in this template represent a survey of procedures currently used in the field and aim to capture the essential building blocks required for a comprehensive program document. The sections included serve as guidance and are therefore not specified by Subpart 4-1 of the New York State Sanitary Code. The complete text of the regulation can be found here: HYPERLINK "https://regs.health.ny.gov/content/part-4-protection-against-legionella" https://regs.health.ny.gov/content/part-4-protection-against-legionella. Disclaimer This is a suggested template for a maintenance program and plan required by Subpart 4-1 of the New York State Sanitary Code. The examples provided should not be considered as recommendations from the New York State Department of Health for treatment options. This material should be considered the minimum suggested information used to define the maintenance program and plan; each cooling tower and situation is unique and an expansion of elements on a case by case basis may be required. Cooling Tower Maintenance Program and Plan Template Prepared for: Prepared by: Effective Date: Contents TOC \o "1-3" \h \z \u HYPERLINK \l "_Toc479771119" Section 1. Facility Information PAGEREF _Toc479771119 \h 4 HYPERLINK \l "_Toc479771120" 1.1 Cooling Tower Location PAGEREF _Toc479771120 \h 4 HYPERLINK \l "_Toc479771121" 1.2 Developer of Maintenance plan (company) PAGEREF _Toc479771121 \h 4 HYPERLINK \l "_Toc479771122" 1.3 Effective Date of Maintenance Plan PAGEREF _Toc479771122 \h 4 HYPERLINK \l "_Toc479771123" 1.4 Cooling Tower Information PAGEREF _Toc479771123 \h 4 HYPERLINK \l "_Toc479771124" 1.5 Additional narrative: PAGEREF _Toc479771124 \h 5 HYPERLINK \l "_Toc479771125" Section 2. Process Description PAGEREF _Toc479771125 \h 6 HYPERLINK \l "_Toc479771126" 2.1 Tower System Description PAGEREF _Toc479771126 \h 6 HYPERLINK \l "_Toc479771127" 2.1.1 Filter information (if used) PAGEREF _Toc479771127 \h 6 HYPERLINK \l "_Toc479771128" 2.2 Process Schematic PAGEREF _Toc479771128 \h 7 HYPERLINK \l "_Toc479771129" 2.3 Heat source Description PAGEREF _Toc479771129 \h 7 HYPERLINK \l "_Toc479771130" 2.4 Control Elements PAGEREF _Toc479771130 \h 8 HYPERLINK \l "_Toc479771131" Section 3. Personnel Roles and Responsibilities PAGEREF _Toc479771131 \h 9 HYPERLINK \l "_Toc479771132" 3.1 Personnel PAGEREF _Toc479771132 \h 9 HYPERLINK \l "_Toc479771133" 3.2 Responsibilities and Roles PAGEREF _Toc479771133 \h 10 HYPERLINK \l "_Toc479771134" Section 4. Program Validation PAGEREF _Toc479771134 \h 12 HYPERLINK \l "_Toc479771135" Section 5. Program Implementation PAGEREF _Toc479771135 \h 13 HYPERLINK \l "_Toc479771136" 5.1 Program Chemistry PAGEREF _Toc479771136 \h 13 HYPERLINK \l "_Toc479771137" 5.1.1 Corrosion inhibitors PAGEREF _Toc479771137 \h 13 HYPERLINK \l "_Toc479771138" 5.1.2 Biocides/disinfectants PAGEREF _Toc479771138 \h 13 HYPERLINK \l "_Toc479771139" 5.1.3 Dispersants/detergents PAGEREF _Toc479771139 \h 13 HYPERLINK \l "_Toc479771140" 5.2 Program Materials PAGEREF _Toc479771140 \h 13 HYPERLINK \l "_Toc479771141" 5.3 Program Testing/Sampling Devices PAGEREF _Toc479771141 \h 13 HYPERLINK \l "_Toc479771142" 5.3.1 Program Chemical Testing PAGEREF _Toc479771142 \h 14 HYPERLINK \l "_Toc479771143" 5.3.2 Program Bacterial culture devices (e.g. Dipslides) PAGEREF _Toc479771143 \h 14 HYPERLINK \l "_Toc479771144" 5.4 Program Administration Equipment PAGEREF _Toc479771144 \h 14 HYPERLINK \l "_Toc479771145" 5.4.1 Data generation/Sampling &

FAQs

What is the purpose of the Cooling Tower Maintenance Program and Plan Template?

It provides guidance for developing a comprehensive maintenance program and plan for a cooling tower, capturing essential building blocks used in the field.

Which types of information does the template include?

It includes facility information, tower/process descriptions, personnel roles, program validation, chemistry and materials, testing and sampling devices, and administration equipment.

How does the template address monitoring and onsite response?

It defines onsite monitoring schedules, methods and procedures, monitoring response protocols, and a monitoring log to support implementation and corrective actions.

Sep 1, 2026

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