CONTRACT FOR RENTING THE CHURCH BUILDING - Fees, Rescheduling, Furniture, Instruments, and Media

Sep 24, 2026

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CONTRACT FOR RENTING THE CHURCH BUILDING sets out terms for renting Central Baptist Church facilities for a function, including required initial consultation with church personnel and approval processes aligned with the church’s message and ministry. The agreement explains fee structures, a required $150 deposit, refund conditions, and cancellation consequences if payment is not completed before the deadline. It also covers church authority to reschedule events, restrictions on moving sanctuary furniture, rules for musical instruments, media service limitations, and permitted spaces.

LanguageEnglish

CategoryForms

FormatPDF

Pages4

Reading Time2 min

AccessFree to download

Fees

Right of Rescheduling

Church Furniture

Use of Musical Instruments

Media Services

Space Leased

Alcohol and Drug Policy

CONTRACT FOR RENTING THE CHURCH BUILDING As approved by the Pastor and Building Use Committee The Central Baptist Church (Church Road, VA), is pleased that you are considering the use of our church facilities (“CHURCH”) for your function. For the Central Baptist Church family, our CHURCH is sacred and used for us to praise, worship, and serve our Lord and Savior, Christ Jesus. Therefore, even though we are pleased that our CHURCH could serve as a place for your function, we reserve the right to deny the rental of our complex if your function is not in line with the message and ministry of Jesus and/or if you object to any of our rental conditions listed below. Consequently, you will need to review the following conditions under which the CHURCH could be made available. If you are in agreement with these conditions, please work with the CHURCH secretary to finalize this contract and reserve your date. Below is the list of conditions under which Central Baptist Church will make its CHURCH available. These conditions must be followed unless the pastor orthe building use committee has given written approval to waive and/or change them. I. INITIAL CONSULTATION It is required that the perspective lessee meets with CHURCH personnel before this contract can be signed. The purpose of this session is to ensure that the planned activity is one for which the CHURCH desires to rent its space. This initial session is not to be confused with the CHURCH's sanctioning of the event and/or approval to use our facility. The sole purpose of this session is for the CHURCH to meet the event's sponsor and/or promoter and for that party to explain fully the event, its details, and the manner in which the CHURCH's facilities would be used. The CHURCH's secretary will schedule this meeting so that the CHURCH can advise whether or not we are inclined to lease the facility. II. FEES The CHURCH, after the initial consultation will make the determination of the type of event and as a result, which fee structure applies. All of the listed fees are to be paid to Central Baptist Church. A separate $150.00 deposit must accompany the signed contract. If all of the aforementioned guidelines are met, the deposit will be refunded by mailed check within fifteen (15) days after the event. If there are contract violations, the fees for such will betaken from the deposit and the balance refunded. If the fee balance exceeds the deposit, then an invoice will be mailed for the incurred fees. A schedule of non-refundable fees is listed below. All final fees must be paid no later than thirty (30) days prior to event date. Failure to pay in full will result in cancellation of your event and the forfeit of your deposit. Initial, 1 Central Baptist Church Member Use Non-member Use $0.00 (excludes $150.00 deposit) $100.00 (excludes $150.00 deposit) The CHURCH personnel, at their sole discretion, reserves the right to waive any deposit and/or fees for approved organizations seeking to utilize the space. If deposits and/or fees are to be waived, they must be done in writing by the pastor or chair of building use committee and attached as an addendum to this contract. III. RIGHT OF RESCHEDULING The CHURCH is pleased to allow lessee events in its space. However, flexibility is required as the space may be called upon for sacred tasks. CHURCH events and services of any variety must take precedence and priority over any lessee events. Therefore, CHURCH reserves the right to cancel/reschedule lessee events at its sole discretion if the CHURCH space is needed for unplanned/urgent CHURCH functions (e.g. funeral services) . The CHURCH also reserves the right to reschedule lessee functions in order to prioritize CHURCH and CHURCH member functions. In the event of a non-urgent CHURCH need (e.g. funeral services), CHURCH personnel will work to facilitate a rescheduling change in advance (preferably weeks before) of lessee event. In the event of a

FAQs

Is an initial consultation required before signing the rental contract?

Yes. The perspective lessee must meet with church personnel before the contract can be signed to ensure the planned activity aligns with the church’s desired use of space.

What fees and deposit are required, and when are payments due?

A separate $150.00 deposit must accompany the signed contract. Final fees must be paid no later than thirty (30) days prior to the event date, and cancellation may occur if payment is not made in full.

Can the church cancel or reschedule a rented event?

Yes. The church reserves the right to cancel or reschedule lessee events if the space is needed for unplanned or urgent church functions, or to prioritize church and church member functions.

What restrictions apply to furniture, instruments, and media use?

Sanctuary furniture cannot be moved without prior written consent, and fees apply if it is moved or damaged. Other musical instruments require prior written approval; organ and piano may be allowed at the church’s discretion. The church does not provide media services, but may allow use of its media systems with possible fees if used without written consent.

Sep 24, 2026

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