Consideration of the Adoption of Recommendations Relating to Strategic Planning - April 28, 2021 Memo

Sep 12, 2026

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A memorandum from Thomas Falcone to the Board of Trustees of the Long Island Power Authority requests adoption of a resolution approving staff-developed recommendations to improve PSEG Long Island’s strategic planning activities and associated budget submissions under the Operations Services Agreement. It outlines strategic planning’s governance value, reviews prior collaboration challenges, and recommends initiating five-year roadmaps by March 31, 2022 and additional roadmaps by March 31, 2023 with detailed project implementation plans, cost-benefit analysis, schedules, dependencies, and board-reviewed guidance.

LanguageEnglish

CategoryLetters

FormatPDF

Pages9

Reading Time3 min

AccessFree to download

Requested Action

Background

Recommendations

Five-year roadmaps for key functions

Board review, approval, and budgeting impacts

FOR CONSIDERATION April 28, 2021 TO: The Board of Trustees FROM: Thomas Falcone SUBJECT: Consideration of the Adoption of Recommendations Relating to Strategic Planning Requested Action The Board of Trustees (the “Board”) of the Long Island Power Authority (“LIPA”) is requested to adopt a resolution approving certain recommendations developed by LIPA staff to improve PSEG Long Island’s strategic planning activities and related budget submissions related to their performance of the scope of services under the Amended & Restated Operations Services Agreement (“OSA”) (“Strategic Planning”), which resolution is attached hereto as Exhibit “A”. Background Long-term strategic planning is an an essential element of utility govenance and management. Strategic planning provides for proper setting of objectives, prioritization of projects, alignment among stakeholders, and accountability for promised results. Good strategic planning requires long-range plans for each key area of the business, and a process for coordinating long-range plans with shorter-term work plans and associated budgets. LIPA has tried in the past, most recently in the summer of 2019, to collaborate with PSEG Long Island on strategic planning initiatives, but those efforts were largely unsuccessful. Although PSEG Long Island leaders participated in several meetings with LIPA to discuss strategic planning issues, those meetings were ultimately not as productive as they could have been because of lack of support by PSEG Long Island leadership. Recommendations LIPA Staff recommends the following be implemented by PSEG Long Island in 2021: 1. Initiate development of five-year roadmaps for the transmission and distribution (“T&D”), information technology (“IT”), and customer service functions, in a format mutually agreed toby LIPA and PSEG Long Island, to be completed by March 31, 2022 and used as guidance for the 2023 Budget. The five-year roadmaps should evaluate the current state, articulate an end state vision, and identify the projects necessary to close the gap. The end state vision for the functions should take into account industry trends and customer needs and should align with the strategic direction articulated in the policies adopted for the utility by the LIPA Board. The roadmap should also include (i) a cost-benefit analysis for each project; and identify (ii) the schedule for and sequencing of projects; (iii) dependency on or interaction with projects initiated by other departments; and (iv) budget requirements for project implementation and operations. The roadmap should include Project Implementation Plans (“PIPs”) with greater detail for each of the projects. o The first step in implementing this recommendation requires development of a PIP (in the form attached as Exhibit “B”) describing the process PSEG Long Island will use to develop the roadmaps which will include, among other things, a schedule for meetings between LIPA and PSEG Long Island to mutually agree on format, identification of the team needed to develop each roadmap (both internal and external resources), and a schedule for (i) monthly progress reports to allow LIPA to monitor progress and (ii) presentations to LIPA Staff at key milestones to ensure alignment with the direction proposed by PSEG Long Island. o Roadmaps will be reviewed with, and approved by, the Board as guidance documents for future budget requests. Projects identified on the roadmaps with budgetary implications will be included in the Budget Plan and Budget Briefing Books. Further, beginning in April 2022, LIPA Staff recommends PSEG Long Island commence the development of five-year roadmaps for its remaining seven key functions (i.e. power supply, clean energy programs, business services, human resources, procurement, external affairs and communications, and legal) to be completed by March 31, 2023. Thereafter, the five-year departmental roadmaps should be updated on a biennial cycle. Thi

FAQs

What action does the Board of Trustees need to take?

Adopt a resolution approving specific strategic planning recommendations developed by LIPA staff for PSEG Long Island, as detailed in the attached exhibit referenced by the memorandum.

How should PSEG Long Island develop the initial five-year roadmaps?

PSEG Long Island should initiate development in a mutually agreed format, evaluate the current state, define an end-state vision aligned to LIPA Board policy direction, identify required projects, and include cost-benefit analysis, project schedules/sequencing, dependencies, and budget requirements.

When are the five-year roadmaps and project implementation plans expected to be completed and presented?

The first set of roadmaps is targeted for completion by March 31, 2022 and used for the 2023 Budget; the PIP for the first recommendation is expected by May 31, 2021 and presented at the June 2021 board meeting. Remaining seven functions’ roadmaps are targeted for completion by March 31, 2023, with biennial updates thereafter.

Sep 12, 2026

Upload by Adam