Confessions of an Event Planner - Christmas Party Edition - A Detailed Guide to Planning Your Best Christmas Party Yet

Sep 12, 2026

Upload by Jasmine

A Christmas party planning guide that helps event planners reduce stress and avoid common setbacks through a structured process and practical resources. It introduces a themed venue-selection framework with five key areas, covering location trade-offs, matching venue style to the event theme, conducting thorough site inspections, arranging accommodation for late-night celebrations, and planning food choices while managing dietary requirements. The guide also points to a site inspection checklist to improve on-site decision-making.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages30

Reading Time11 min

AccessFree to download

What’s Inside

Finding the Perfect Venue

Choosing a Supplier

Choosing Transport

It’s Reporting Time!

Game Day

Finish Off the Event

Finding the Perfect Venue

Key Area 1: Location, Location, Location!

Key Area 2: It’s all about Style

Key Area 3: Watch this Space

Key Area 4: But I don’t want to go Home!

Key Area 5: I’m just here for the Food…

Site Inspection Checklist

Choosing a Supplier

CONFESSIONS OF AN EVENT PLANNER CHRISTMAS PARTY EDITION A DETAILED GUIDE TO PLANNING YOUR BEST CHRISTMAS PARTY YET W R ITT E N BY KAT H RY N LAS L ET T WELCOME! Whether you are a first time event planner or a seasoned expert, it is no secret that putting together a Christmas party can be a stressful, time consuming and sometimes tearful process (if you haven't experienced this, please tell me your secret?!) . But over my years of event planning, I have come to find that although you will always be thrown a few curveballs when planning an event, there is plenty you can do to minimise their impact... and avoid rocking in the corner. Over the past 12 months I have been busy putting together a series of blogs that take you through the Christmas party planning process, providing plenty of resources, tips and tricks along the way. As event planners, I know that we are all very busy, coffee/sugar infused individuals so to make your life easier, I have compiled our whole Confessions of an Event Planner series one, including all the resources in one easy location (you're welcome!) . So come on this journey with me as we turn planning this years Christmas party into the easiest, most joyful experience ever! You will be so cool, calm and collected, others will be scratching their head wondering how you pulled it all off so effortlessly. Are you ready? Let's do this! Kathryn Laslet C O N F E S S I O N S O F A N E V E N T P L A N N E R | I WHAT ' S INSIDE Finding the Perfect Venue 01 Choosing a Supplier 05 Choosing Transport 11 It's Reporting Time! 15 Game Day 20 Finish Off the Event 24 FINDING THE PERFECT VENUE Choosing the right venue for a Chrsitmas function can be an overwhelming, confusing and frustrating process. With so many great options available, it can be hard to know where to start, let alone make the right choice.So how can we help? Well, we have put our years of industry experience to use to come up with 5 key areas you should consider when choosing avenue. You’re welcome! Key Area 1: Location, Location, Location! No matter what city or country you are looking at holding your celebration in, it is important to first think about location. Do you want to be removed from the hustle and bustle of normal routine? Or do you want something more easily accessible? It might be the most beautiful venue in the world, located on a remote hill top with spectacular views… but can your attendees get there? If the answer is no, and you don’t have the budget to organise accommodation or transfers foryour attendees then you may not want to get too attached to this venue, no matter how pretty it is! Key Area 2: It’s all about Style No we aren’t talking about the latest fashion trends! What we mean here is, if you don’t have a massive styling budget to add all the bells and whistles, does the venue style match the theme or feel you are trying to achieve for your event? Think about taking advantage of what the venue already has to offer. If you are doing a traditional festive party, selecting avenue that invest in Christmas decor (think Rockefeller Centre Chiristmas Tree) will highlight the theme and add to the overall experience. C O N F E S S I O N S O F A N E V E N T P L A N N E R | 1 Key Area 3: Watch this Space You are ultimately going to be spending majority of your time in your chosen function space. So it is super important to really take the time to do a thorough site inspection of the room. Really think about what you want to do in the room. How will guests enter? Is there enough room for everything you want to put in there? How will you set the room up? Also think about audio visual capabilities, bump in and bump out and don’t forget to ask if there is any noise or styling restrictions. Key Area 4: But I don’t want to go Home! Even if you aren’t planning on providing accommodation for your attendees, if it is a nighttime with alcohol provided it is important to consider

FAQs

How can event planners reduce stress when planning a Christmas party?

Use a structured planning approach and rely on practical resources and tips gathered from the planning process. Focus on preparation steps that minimize surprises and decision overload.

What are the key areas to consider when choosing a Christmas party venue?

Consider location accessibility, how the venue’s existing style matches the theme, the results of a thorough site inspection, accommodation options for guests, and the quality and format of food with dietary considerations.

Why is a site inspection important before finalizing a venue?

A site inspection helps you assess room layout, guest entry flow, setup feasibility, and audio-visual capabilities, while also checking restrictions such as noise and styling rules.

Sep 12, 2026

Upload by Jasmine