College Business Services Chief Accountant Job Description - Controller_06.02.2019

Sep 13, 2026

Full-time exempt chief accountant role overseeing a college’s business services functions, including revenue and expenditure monitoring, accounts payable/receivable, payroll operations, general ledger management, and financial aid accounting. Responsibilities cover cash disbursements, discounts and reconciliation controls, debt payment timeliness, investment and asset transfers, and compliance reporting for state and federal requirements, accreditation, THECB, and grant funding. Additional duties include budgeting and forecasts, audits coordination, travel reimbursement review, metrics, strategic planning support, confidentiality, professional development, and special projects.

LanguageEnglish

CategoryGeneral

FormatPDF

Pages6

Reading Time2 min

AccessFree to download

Job Summary

Essential Duties and Responsibilities

Required Knowledge and Skills

CATEGORY: ADMINISTRATIVE AND PROFESSIONAL POSITION STATUS: FULL-TIME FLSA STATUS: EXEMPT SALARY CODE: 12 REPORT TO: VICE PRESIDENT OF FINANCE AND ADMINISTRATION REVIEWED DATE: The incumbent in this job is expected to assist the College in achieving its vision and mission of student success and service to the community. A commitment to excellence, service, and a willingness to assist as needed are expectations for all employees. JOB SUMMARY Directs and coordinates the business services functions and procedures, serves as the chief accountant of the College and ensures compliance with all applicable college, state and federal regulations and policies. ESSENTIAL DUTIES AND RESPONSIBILITIES • Provides leadership and supervision of business services administrative duties, including compilation and monitoring of revenue, expenditures, accounts payable, accounts receivable, payroll, and cashiering, general ledger, financial aid accounting functions, grants, budgeting, and inventory of the College. • Provides leadership and supervision to the staff including staff evaluations. • Directs and supervises the operations of student accounts receivable, including tuition and fees, installment plans, scholarships, student loans, state and federal financial aid. • Maintains an orderly accounting filing system, accounting policies and procedures, chart of accounts, and a system of controls over accounting transactions. • Ensures the accurate and timely processing of all accounting transactions and accounting-related processes, including accounts receivable and payroll. • Directs and controls cash disbursements, including student, vendor, faculty, staff, accounts payable, payroll, and classification of all college expenditures. • Ensures that all reasonable discounts are taken on accounts payable, • Ensures that monthly bank reconciliations are completed. • Oversees that all monthly reconciliations are completed, including payroll, accounts payable, accounts receivable. • Ensures that required debt payments are made on a timely basis. • Performs necessary investment transactions, cash transfers and related functions to ensure the College’s assets are managed for maximum return within the guidelines as approved by the Board of Trustees. • Issues timely and complete financial and statistical statements and reports relating to state and federal compliance, accreditation, THECB, and grant funding agencies. • Prepares reimbursement requests for state, federal and other financial aid programs. • Recommends benchmarks against which to measure the performance of the College. • Calculates and issues financial and operating metrics. • Manages the production of the annual budget and forecasts. • Works closely with the College’s financial aid department in administering and reporting student loans, scholarships, state and federal financial aid. • Performs professional functions in the management of the College’s financial records and tax filings, ensuring that all accounts are maintained in accordance with the various state and federal requirements. • Monitors debt levels and compliance with debt covenants. • Acts as primary liaison with independent auditors, coordinates the annual independent financial audit, prepares or reviews the preparation of various schedules and the gathering of information required for the audit. • Responsible for reviewing all travel reimbursement requests to ensure adherence to travel policies and procedures. • Conducts special projects and studies to address decision-making needs of the College, as assigned. • Maintains confidentiality of information exposed to in the course of business regarding students, supervisors and other employees. • Coordinates the creation and implementation of a strategic plan for the business office functional area. • Reviews, maintains and evaluates the budget for the business office functional area. • Produces appropriate reports

FAQs

What is the primary purpose of this chief accountant position?

The role directs and coordinates business services functions and procedures, serving as the college’s chief accountant while ensuring compliance with applicable college, state, and federal regulations and policies.

Which financial operations does the position oversee?

The position provides leadership over revenue and expenditure monitoring, accounts payable and receivable, payroll, cashiering, general ledger, financial aid accounting, budgeting, and inventory. It also manages student accounts receivable operations tied to tuition, fees, installment plans, scholarships, student loans, and financial aid.

How does the role support compliance and reporting?

The position issues financial and statistical statements for state and federal compliance, accreditation, THECB, and grant funding agencies. It also coordinates the annual independent financial audit and prepares or reviews required schedules and audit information.

Sep 13, 2026

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