CLINIC HQ MERGE FIELDS - Appointment, Clinic, Animal, Veterinarian, Medical Fields

Sep 4, 2026

Clinic HQ merge fields template for Microsoft Word, providing a ready-to-paste set of labeled MERGEFIELD placeholders. The template instructions require opening in Word and copying/pasting the fields so the embedded Word merge codes function correctly. It includes appointment date and times, appointment type, clinic identity and phone/texting contacts, animal demographics and identifiers, and veterinarian and signature fields. Medical sections cover client communication, visit medical notes, surgical profile data, and surgical summary placeholders for downstream document generation.

LanguageEnglish

CategoryForms

FormatDOCX

Pages6

Reading Time2 min

AccessFree to download

Appointment fields

Clinic fields

Animal fields

Veterinarian fields

Medical fields

(HEY, DOWNLOAD TO YOUR COMPUTER AND OPEN IN MICROSOFT WORD only CLINIC HQ MERGE FIELDSThis document must be open in Microsoft Word, then the merge fields copied and pasted into your document. The fields themselves have a little code built into them, which is what makes them word. You cannot do the following:-View this document in the chrome browser and copy and paste (the supporting code will not come with it)-View this document in Google Documents and copy and paste (the supporting code will not come with it)-Type the merge fields by hand (the supporting code will not come with it) In order for merge fields to work in your document, you must copy and paste them from this document. APPOINTMENT FIELDS MERGEFIELD AppointmentDate \* MERGEFORMAT «AppointmentDate» Date of appointment MERGEFIELD AppointmentStartTime \* MERGEFORMAT «AppointmentStartTime» Start time of appointment, usually used for wellness appointments MERGEFIELD AppointmentEndTime \* MERGEFORMAT «AppointmentEndTime» End time of appointment, usually used for wellness appointments MERGEFIELD AppointmentType \* MERGEFORMAT «AppointmentType» Displays either “SpayorNeuter”, “Wellness”, or “Recheck” as the appointment type for the visit. CLINIC FIELDS MERGEFIELD ClinicName \* MERGEFORMAT «ClinicName» This displays the clinic’s name. MERGEFIELD ClinicPhone \* MERGEFORMAT «ClinicPhone» This displays the main clinic phone number. MERGEFIELD ClinicTextingPhoneNumber \* MERGEFORMAT «ClinicTextingPhoneNumber» This is the Clinic’s texting phone number. Created in Settings under Call & Text Add On. ANIMAL FIELDS MERGEFIELD AnimalName \* MERGEFORMAT «AnimalName» Name of animal MERGEFIELD AnimalNumber \* MERGEFORMAT «AnimalNumber» Clinic HQ’s unique patient ID MERGEFIELD AnimalSpecies \* MERGEFORMAT «AnimalSpecies» Species (ex: dog, cat, rabbit) MERGEFIELD AnimalSex \* MERGEFORMAT «AnimalSex» Sex (male, female) MERGEFIELD AnimalPrimaryColor \* MERGEFORMAT «AnimalPrimaryColor» Primary color (ex: black, white) MERGEFIELD AnimalSecondaryColor \* MERGEFORMAT «AnimalSecondaryColor» Secondary color (ex: brown, pointed) MERGEFIELD AnimalAgeYear \* MERGEFORMAT «AnimalAgeYear» Patient’s number of years (ex: 5 years old) MERGEFIELD AnimalAgeMonths \* MERGEFORMAT «AnimalAgeMonths» Patient’s number of months (ex: 6 months) MERGEFIELD AnimalWeight \* MERGEFORMAT «AnimalWeight» Weight (this is neither in kg nor lbs – it’s simply a number such as 50. You can put kg or lb after this number) MERGEFIELD ClinicUnitOfMass \* MERGEFORMAT «ClinicUnitOfMass» Produces either “lbs” or “kgs” depending on your clinic’s selected preferences. Intended use with the weight merge field. MERGEFIELD AnimalBreed \* MERGEFORMAT «AnimalBreed» Breed (ex: chihuahua) MERGEFIELD AnimalMix \* MERGEFORMAT «AnimalMix» Mix (indicates if breed is mixed) MERGEFIELD AnimalMicrochip \* MERGEFORMAT «AnimalMicrochip» Microchip number MERGEFIELD AnimalType \* MERGEFORMAT «AnimalType» Displays one of the following Animal Types: Owned, Shelter, Foster, Community Cat (Friendly(, Community Cat (Feral), Misc. MERGEFIELD TableStart:VaccineHistory \* MERGEFORMAT «TableStart:VaccineHistory» MERGEFIELD ItemName \* MERGEFORMAT «ItemName» MERGEFIELD TableEnd:VaccineHistory \* MERGEFORMAT «TableEnd:VaccineHistory» Displays the vaccine history of the animal. MERGEFIELD AnimalNotes \* MERGEFORMAT «AnimalNotes» This field represents the Appointment Notes field. This fields is for information that pertains to this appointment specifically. MERGEFIELD AnimalShortNotes \* MERGEFORMAT «AnimalShortNotes» This represents the Animal Notes fields. This field indicates something about the animal that cannot be changed – such as allergic to penicillin. Will also display Caution note if box is ticked. MERGEFIELD AnimalTrap \* MERGEFORMAT «AnimalTrap» Displays the word “Trap” if this is selecte

FAQs

Why must the merge fields be copied and pasted from this document into Word?

The fields contain embedded Word merge codes, and those codes only transfer correctly when copied and pasted from the source document into your Word file.

What appointment information fields are included?

The template provides placeholders for appointment date, start time, end time, and appointment type (e.g., SpayorNeuter, Wellness, Recheck).

Which medical and surgical-related fields are provided?

Medical placeholders include client communication and medical notes, and surgical placeholders include data such as the surgery technique from the surgical profile plus a surgical summary field.

Sep 4, 2026

Upload by Aria Callaghan