City of Medford Clerical Job Description - Action

Sep 13, 2026

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Memo dated April 26, 2022 from the City Clerk to the Mayor and Council Members requests approval of an updated City Hall Clerical job description. The role consolidates three prior positions and provides accounting, secretarial, clerical, and financial management support for the Electric Utility, Public Works, and Wastewater Utility departments, with limited additional support for Building Inspector and Planner needs. Duties cover reception, correspondence, cash handling and deposits, utility billing and collections, bookkeeping and accounts receivable, delinquent collections administration, records and inventory maintenance, seasonal tax and assessment assistance, GIS and website support, notary service, and other assigned tasks. Qualifications emphasize office and accounting knowledge, customer service, computer proficiency, recordkeeping, reporting, and timely work.

LanguageEnglish

CategoryLetters

FormatPDF

Pages4

Reading Time2 min

AccessFree to download

Action: City Hall Clerical Job Description

Background information

Purpose of position

General nature of position

Description of duties

Seasonal duties

Other duties

Qualifications

Experience and training

Memo Date: April 26, 2022 To: Mayor Wellner & Council Members From: Ashley Lemke, City Clerk Meeting Date: Common Council-May 03 2022 Subject: Action: City Hall Clerical Job Description Background Information/Description: Committee of the Whole, at its April 25, 2022, meeting recommended to Council to approve the updated City Hall Clerical job description. This updated job description combines the previous three into one. Attached you will find a draft copy of the proposed job description. Should you have any questions please contact me. Attachments: Clerical-new City of Medford Job Description Title of Position: Clerical Reports to: City Clerk Council Approved: ****************************************************************************** Purpose of Position This position provides a variety of accounting, secretarial, clerical, and financial management support services for the Electric Utility, Public Works, and Wastewater Utility departments. In addition, this position will provide limited secretarial and clerical support for the Building Inspector and Planner as needed or requested. General Nature of Position This position has substantial contact with the public along with all City departments. This requires the ability to communicate well and get along well with all people. This position works under the general direction of the City Clerk and must be able to perform other duties as required or requested. The position involves a variety of accounting, secretarial, clerical, and financial duties. Specific duties include serving as office receptionist, assisting with various office duties such as: cashier duties, park reservations, dog licensing, billing, and collection processes (reporting and regulating), and bank deposits. Some of the work consists of specific tasks for which you would have exclusive or significant responsibility. Description of Duties • Serves as the office receptionist for all visitors and telephone calls. • Provide clerical and secretarial assistance for all City departments as assigned by the City Clerk. Which includes but is not limited to: preparing correspondence & specialized documents, and generally serve as a central point of information for office operation. • Receive, process, receipt and record all money paid to the City. • Assist in all phases ofthe City’s monthly billing and collection process of utilities. • Rotate with other Clerical Staff various job duties, including but not limited to: daily deposit, cash drawer balancing, morning payment import, monthly utility billing and monthly departmental billing. • Handles all incoming and outgoing mail and packages. 1 | P a g e R e v . 1 0 / 2 0 2 1 • Performs accounting and bookkeeping tasks, including organizing, preparing and maintaining accounts receivable, and processing and recording accounting entries in a computerized system. • Administer the delinquent accounts collection system, State Debt Collection, as needed. • Maintain inventory for municipal supplies. • Update the City’s Ordinance, Resolution and Minutes books. • File correspondence and records using established office procedures. • Handle routine excavation permit requests. Seasonal Duties • Assist Treasurer with collection and receipt of property taxes including: receiving, processing, receipting and recording of property tax and log license payments and requests and follow-up. • Assist with preparation of special assessments including updating and maintaining special assessment records and preparing the same for tax collection as directed. • Update and maintain the delinquent utility records and prepare the same for tax collection as directed. • Assist in the maintenance of the Geographical Information System (G.I.S.) . • Assist in the maintenance of the City’s website. Other Duties • Serve as Notary Public • Perform other duties as required or requested by the City Coordinator or Department

FAQs

What is the purpose of the City Hall Clerical position?

The position provides accounting, secretarial, clerical, and financial management support for the Electric Utility, Public Works, and Wastewater Utility departments, plus limited support for the Building Inspector and Planner as needed.

What core duties does the clerical role perform?

The role serves as office receptionist, supports city departments by preparing correspondence and acting as a central information point, receives and records payments, assists with monthly billing and collections, and rotates through tasks such as daily deposits and cash drawer balancing.

What qualifications are required for the position?

Candidates need knowledge of office procedures and equipment, accounting functions, and legislation related to electric utility rates and accounting. They must demonstrate customer service skills, computer proficiency, the ability to maintain records and prepare reports, and the ability to follow directions and work under deadlines.

Sep 13, 2026

Uploaded by Ivy