Church Secretary Job Description - Administrative Duties

Sep 14, 2026

Uploaded by Fahsai

Church Secretary job description outlines responsibilities for providing administrative support to the pastor, church council, and church organizations through efficient information handling and organized office operations. The role requires accurate typing, transcription, strong computer and office-machine skills, excellent English composition and proofreading, and high standards of confidentiality and professionalism. Key duties include office and supplies management, maintaining the church calendar, preparing worship bulletins and support materials, managing communications and calls, producing and distributing the monthly newsletter, maintaining membership and financial records, and preparing certificates and standard forms.

LanguageEnglish

CategoryLetters

FormatPDF

Pages3

Reading Time1 min

AccessFree to download

General Purpose

Education and Experience

General Expectations

General Duties

Office Management

Facilities Management

Worship Support

General Communications and Record Keeping

Church Secretary Job Description Hours: 16 per week General Purpose Provide administrative support to pastor and church council and organizations by conducting and organizing administrative duties and activities including receiving and handling information. Education and Experience: Typing with adequate speed and accuracy and transcribing ability. Strong computer skills. Proficiency in the use of office machines. (copier, folder, fax machine, etc. ) Organizational skills. Good command of English composition and punctuation and ability to proof read documents. Other general expectations include: Should be ever conscious of the need for confidentiality. Should always exhibit professionalism in appearance, work ethic, and accountability. Should be willing to work at an appropriate pace within a variety of circumstances with composure and flexibility. Should give attention to details with an eye for excellence as well. Should be a self-starter, good at multitasking and prioritizing projects. Should have the ability to work independently without supervision. General Duties Office management: -Maintenance and organization of the office area. -Ordering of office supplies and scheduling maintenance equipment. -Routine filing of paperwork. -Order bulletin packets and special bulletin covers when needed. Order offering envelopes , maintenance supplies, church school materials, communion materials, candlelight service materials, etc. when notified by the appropriate person. -Maintain petty cash with accurate records and receipts. Church Secretary Job Description, page 2 Facilities Management -Organization and maintenance of the church calendar and scheduling of events. -Call for maintenance around the church when notified by the appropriate person. Worship support -Type, print, and fold weekly service special service, wedding, and funeral bulletins. -Notify organist and audio visual person about the program and music. -Notify worship participants (lector, acolytes, ushers) each week. -Copy worship DVD’s and send those. Send bulletins to shut-ins. General Communications and record keeping -Pick up, distribution, and dissemination of mail and correspondence. -Answering incoming calls. -Answering appropriate e-mails, phone messages, and calls. -Edit, type, fold, and send the monthly newsletter. -Type, fold, and staple Women’s Guild booklet, Zion Diners’ booklet , Annual Report ,membership directory, -Type, file, and distribute the church council minutes. - Print and file the monthly treasurer’s report for the council meetings along with any other necessary reports or materials. File the income sheets -Keep accurate membership records (baptisms, weddings, deaths, new members, members addresses, phone numbers and e-mails. ) -Maintain and update all standard forms and ministry literature and conference reports. -Prepare wedding, baptismal, and new member certificates. -Keep track of memorials, luminaries, and flowers donated. -Handle transient fund and keep appropriate records.

FAQs

What is the general purpose of the Church Secretary role?

To provide administrative support to the pastor, church council, and organizations by conducting and organizing administrative duties and activities, including receiving and handling information.

What qualifications are required for the Church Secretary?

Typing with speed and accuracy, transcription ability, strong computer and office-machine skills, organizational skills, and strong English composition, punctuation, proofreading, and document handling.

What are the main day-to-day duties of the Church Secretary?

Manage office operations and supplies, organize the church calendar and event scheduling, prepare and distribute worship bulletins and related materials, handle mail and calls, and maintain records such as membership, minutes, reports, certificates, and financial documentation.

Sep 14, 2026

Uploaded by Fahsai