Church Maintenance Toolkit - Equipment Kit, Records & Risk Assessments

Sep 26, 2026

Upload by Eliana

Recommended equipment list for a church maintenance kit, including first aid replacement reminders, PPE, and essential cleaning and site tools, followed by structured facility checks. Provides a contacts sheet for responsible persons and spiritual leaders, emergency reporting procedures, maintenance record placeholders, and an equipment list template. Includes guidance to carry out site and activity risk assessments, review them annually or after major changes, and sample hazard tables with a risk matrix approach.

LanguageEnglish

CategoryForms

FormatPDF

Pages14

Reading Time5 min

AccessFree to download

Equipment Kit

Facilities

Maintenance Records

Emergency Procedure

Reporting an Accident

Site Risk Assessment

Hazard Table

Activity Risk Assessment

Hazard Table

The following is a recommended list of equipment for your kit box. Remember to replace the first aid kit when it goes out of date. Goggles High vis vests Plastic scraping tool Drain unblocker Disposable Facemasks Scrubbing brush Disposable gloves large Heavy duty gauntlet rubber gloves Trowel Dustpan and brush Secateurs Garden waste bags Kneeling pad Ladles Head torch Litter pickers Binoculars Dentist mirror Telescopic mirror Scrubbing brush Microfiber cloths Clip board Ring binder Maintenance Calendar ©SPAB 2020 Resources from the Maintenance Cooperatives Project, 2013-2017 Complete one of these sheets for each place of worship in your Maintenance Co-operative. Contact Details | Place of worship name | | | --- | --- | | Address including postcode | | | Can the site be found by Sat Nav? | Yes/No | | Details of person responsible for liaising with the Maintenance Co-operative | Name:
Address:
Phone no:
Mobile no: Email: | | Details of spiritual leader responsible for the place of worship (if applicable) | Name:
Phone no: Mobile no: Email: | | Details of building’s keyholder(s) | Name:
Phone no:
Mobile no: Address:
Email: | Emergency Procedure | Procedure for reporting an accident | | | --- | --- | | Nearest pharmacy | | | Nearest GP | | | Nearest hospital with an A&E – name, address & phone no. | | | Nearest hospital with a Minor Injuries Unit – name, address & phone no. | | | Location of first aid kit | | | Location of accident report book | | | Location of nearest defibrillator (if applicable) | | ©SPAB 2014 · [www.SPABMCP.org.uk](www.SPABMCP.org.uk) · Equipment Box Folder · pg.17 Facilities Does the site have the following? |
Toilets |
Yes |
No | | --- | --- | --- | | Accessible toilets | | | | Baby changing facilities | | | | Kitchen | | | | Mains electricity | | | | Landline (please give number) | | | If no to any of the above, where can the nearest facilities be found? Make a note here any other facilities available to Maintenance Co-operatives. Maintenance Records | Location of maintenance logbook | | | --- | --- | | Location of quinquennial inspection (QI) report | | Equipment List |
Item |
Location |
Owner | | --- | --- | --- | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Notes ©SPAB 2014 · [www.SPABMCP.org.uk](www.SPABMCP.org.uk) · Equipment Box Folder · pg.18 The following advice and guidance documents may be of help in caring for your churchyard or burial ground: Caring for God’s Acre [www.caringforgodsacre.org.uk](www.caringforgodsacre.org.uk) • Advice sheets, including their five steps to burial ground care • Risk Assessment template • Graveyard Recording Pack • Involving the Community: fundraising and working parties case study • Caring for Grassland Ministry of Justice [www.gov.uk](www.gov.uk) Guidance on managing unstable gravestones Historic England (formerly English Heritage) [www.historicengland.org.uk](www.historicengland.org.uk) • Guidance and best practice for the assessment, planning and implementation of conservation work to monuments, as well as legal frameworks and statutory duties • Paradise Preserved: an introduction to the assessment, evaluation, conservation and management of historic cemeteries Church of England [www.churchofengland.org](www.churchofengland.org) Scotland’s Churches Trust [www.scotlandschurchestrust.org.uk](www.scotlandschurchestrust.org.uk) How to understand and interpret your local churchyard Divine Inspiration [www.nationalchurchestrust.org](www.nationalchurchestrust.org) An initiative based at the Diocese of Coventry has produced a very useful Toolkit ChurchCare [www.churchcare.co.uk](www.churchcare.co.uk) • Guidance on managing wildlife • Advice on archaeology and ruins • Advice via Shrinking the Footprint on caring for the biodiversity of nature in your churchyard ©

FAQs

What equipment should be included in the church maintenance kit box?

The toolkit lists items such as goggles, high vis vests, disposable facemasks and gloves, scrubbing brushes, rubber gauntlet gloves, a trowel, dustpan and brush, secateurs, garden waste bags, a kneeling pad, head torch, litter pickers, and mirrors/cloths.

How should emergency reporting information be completed?

It provides a form to record the nearest pharmacy, GP, hospitals with A&E and Minor Injuries Unit details, plus locations of the first aid kit, accident report book, and nearest defibrillator (if applicable).

How often should risk assessments be reviewed and updated?

The site risk assessment should be reviewed annually or after significant changes, such as before building work or after a storm. The activity risk assessment should be updated each time a new activity or equipment is introduced, using the risk matrix to estimate risk levels before and after precautions.

Sep 26, 2026

Upload by Eliana