Central Berkshire Regional School District - Preventive Maintenance Manual - Updated as of October 25, 2016

Sep 13, 2026

Central Berkshire Regional School District preventive maintenance manual establishes procedures and inspection forms used to identify, prioritize, and schedule ongoing facility maintenance. The proactive program targets continuous operations of district sites while minimizing disruptions to the educational environment from unexpected equipment failures. Inspections cover site areas, building structure and envelope elements, roofs, HVAC, and classroom/common spaces, with designated roles for head custodians, principals, and finance/operations leadership to document findings and generate prioritized work orders.

LanguageEnglish

CategoryGeneral

FormatPDF

Pages16

Reading Time6 min

AccessFree to download

Introduction – Preventive Maintenance

Site Inspection Procedure

Building Inspection Procedure

Roof Inspection Procedure

HVAC Inspection Procedure

Classroom and Common Area Inspection Procedure

Appendix

Central Berkshire Regional School District PREVENTIVE MAINTENANCE MANUAL Updated as of: OCTOBER 25, 2016 Table Of Contents Introduction – Preventive Maintenance................................................... 1 1. Site Inpsection Procedure...................................................................2 2. Building Inspection Procedure ...........................................................3 3. Roof Inspection Procedure .................................................................4 4. HVAC Inspection Procedure ...............................................................5 5. Classroom And Common Area Inspection Procedure ......................7 Appendix ................................................................................................... 8 Introduction – Preventive Maintenance This handbook details the procedures and forms used to identify and prioritize Preventive Maintenance activities in the Central Berkshire Regional School District. Preventive Maintenance (PM) is a proactive program designed to ensure on-going operations of District facilities with minimal impact to the educational environment from unforeseen equipment failures. This manual contains procedures and forms for completing inspections of each school’s site, building structure , roof envelope , and all classrooms and common areas. Additional photocopies of inspection forms are to be made as needed. The PM forms and checklists are to be completed by the Head Custodian or Building Principal, or the Director of Finance and Operations. Initial inspections mandate the use of individual forms for each room or location. Going forward the inspection forms are tobe used as a reference and only problem areas are to be noted. Completed inspection forms are to be returned to the Director of Finance & Operations. The condition of each facility as well as any concerns noted on the inspection forms will be entered into the District database. Where applicable, the manufacturers Operation Manual will also be referenced to note all required scheduled maintenance to be completed. Work Orders will be generated based on a priority of needs. The highest priority work orders will be those with the greatest potential impact on the health and safety of the students and staff members. PM Inspections are to be completed annually or bi-annually as noted. Inspections are tobe completed when students of staff are not present in the building. Repairs and PM Activity may take place when students and staff are present in the building, as long asthe activity does not serve as a distraction or pose any safety concerns. Completed PM activities are to be recorded in the District database. 1. Site Inspection Procedure 1. The site location for each school in the District will be formally inspected on an annual basis. 2. The annual inspection will be completed utilizing the Site Inspection Report form. As much as possible all minor deficiencies shall be repaired during the course of inspection. Other areas needing attention are to be recorded and prioritized for action. 3. DRIVEWAYS/PARKING/BUS AREA – Physically inspect the entrance and exit drives, all parking lots and loading and unloading areas. When inspecting surfaces note any potholes and overall condition. 4. SIDEWALKS – Physically inspect sidewalks. Pay particular attention to “heaved”and uneven areas. Mark heaved areas with traffic paint until repaired. 5. HARD SURFACE COURTS – Physically inspect all play areas and outdoor seating. Note overall condition. 6. SITE LIGHTING – Physically inspect all outdoor area light fixtures/poles. Energize lights and check lamps for proper operation. Set time clocks if applicable. 7. FENCING – Physically inspect fencing. Check gates for proper operation and security. 8. TREES-Visually inspect all trees. Check for root damage to surrounding area, hanging branches, noticeably cracked branches, apparent diseased or dying are

FAQs

What is the purpose of the preventive maintenance program in this manual?

It is a proactive program intended to keep district facilities operating reliably while minimizing the impact on the educational environment from unforeseen equipment failures.

Who is responsible for completing the preventive maintenance inspection forms?

The forms and checklists are to be completed by the Head Custodian or Building Principal, or the Director of Finance and Operations.

How are inspection findings used after inspections are completed?

Completed inspection forms are returned to the Director of Finance and Operations, and the condition and concerns noted are entered into the district database. Work orders are generated based on priority of needs, with the highest priority linked to potential impact on student and staff health and safety.

Sep 13, 2026

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