Car Rental Agreement - Rental Terms, Use, Mileage and Fees

Sep 16, 2026

Car Rental Agreement template defining the relationship between Zaris Safaris CC (Owner) and the Renter. Covers identifying the parties and the rental vehicle, setting the rental term, pickup and return procedures, and rules for extending or shortening dates. Specifies permitted use, road law compliance, driver age and licence requirements, optional young driver surcharge, and restrictions on subleasing or operating outside Namibia without cross-border approvals. Details mileage handling and fee, payment, and refuelling charges.

LanguageEnglish

CategoryForms

FormatPDF

Pages7

Reading Time3 min

AccessFree to download

Car Rental Agreement

Parties and Identification

Identification of the Rental Vehicle

Rental Term

Collecting and Returning the Vehicle

Delivery and Collection

Scope of Use

Taking the Vehicle Outside the Country

Mileage

Rental Fees

Payment Options

Fuel Charges

Car Rental Agreement This Car Rental Agreement is entered into between Zaris Safaris CC (“Owner”) and (collectively the “Parties”) and outlines the respective rights and obligations of the Parties relating to the rental of a vehicle. Identity Number/Passport Number: Home Street Address: Employment Name & Address: Postal Address: Cell-phone Number: E-mail Address: Telephone Numbers (Other): Arrival flight number: Departure flight number: Rental days: Included: | Premium insurance | | Tyre and Windscreen waiver | | | --- | --- | --- | --- | | GPS | | 1st spare tyre | | | NTB disc | | 2nd spare tyre | | | Camping | | Second driver | | | Delivery / Collection | | Cross border permit | | | Extras: | | | | | | | | | 1. IDENTIFICATION OF THE RENTAL VEHICLE Zaris Safaris CC hereby agrees to rent to the Renter a passenger vehicle identified as follows: Reg: Make: Model: Year: (hereinafter referred to as “Rental Vehicle”) . 2. RENTAL TERM The term of this Car Rental Agreement runs from the date and hour of vehicle pickup as indicated just above the signature line at the bottom of this agreement until the return of the vehicle to the Owner, and completion of all terms of this agreement by both Parties. The estimated rental term is as follows: Estimated start date: Estimated end date: Drop off location: The Parties may shorten or extend the estimate term of rental by mutual consent. Collecting and Returning your Vehicle Should the rental vehicle not be returned by the agreed date and no prior arrangements have been made to extend the rental – the vehicle will be collected by Zaris Safaris CC and an Overdue Rental Administration Fee of NAD990 .00 (incl tax) will be charged plus the additional days the vehicle was used. Delivery and Collection Deliveries and collections during station hours within a 25km radius of the rental stations on automatic confirmation will cost NAD264 .00 (incl vat) . For deliveries and collections further than 25km an additional charge of NAD17 .00 per km (incl vat) applies. 3. SCOPE OF USE Renter will use the Rented Vehicle only for personal or routine business or leisure use, and operate the Rented Vehicle only on properly maintained roads and parking lots. Renter will comply with all applicable laws relating to holding licensure to operate the vehicle, and pertaining to operation of motor vehicles. Renter will not sublease the Rental Vehicle or use it as a vehicle for hire. Renter will not take the vehicle location limit. Namibian road laws must be adhered to at all times. For example: drive on the left hand side, not driving outside designated roads, especially where it’s prohibited, not driving under the influence of alcohol or illegal substances, overloading the vehicle, using the vehicle for illegal purposes etc. Renter will not sub-lease the Rental Vehicle or use it as a vehicle for hire. Renter will not take the vehicle outside of the location limits of the Namibia unless cross border arrangements have been agreed between both parties. Renter will comply with all applicable laws relating to holding licensure to operate the vehicle, and pertaining to operation of motor vehicles. The minimum age is 20 years, with a valid driver’s license that has been held for 2 years. A valid driver’s license of country of residence as well as an International Driving licence must be represented at the time of the rental car collection. Additional driver’s cost is included. The minimum age is 20 years with a valid and unendorsed driver’s licence. Licence must have been held for a minimum of two years. Valid driver’s licence of country of residence and International Driving Permit is required. Rule of the road: drive on the left hand side. Young Driver Surcharge: Applicable to all young drivers under the age of 21 years and must have held a licence for a minimum of two years. International drivers must hold a valid passport.

FAQs

Who are the parties in the car rental agreement and what information is required?

The agreement is entered into between Zaris Safaris CC (the Owner) and the Renter. It requires identification details for the parties such as addresses, contact numbers, and driver-related information.

What rules apply if the vehicle is not returned by the agreed date?

If the vehicle is not returned by the agreed date and no prior extension arrangements were made, Zaris Safaris CC will collect the vehicle and charge an Overdue Rental Administration Fee plus additional days the vehicle was used.

Which cross-border rentals are allowed and what fees may apply?

Cross border rentals are allowed only to Botswana and South Africa. A cross-border fee applies, and additional fees can apply when dropping off in a neighbouring country rather than returning to Namibia.

Sep 16, 2026

Uploaded by Taylor Morgan