Bretton Baptist Church Office Administrator Job Description - Key Responsibilities, Skills, and Duties

Sep 13, 2026

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Office Administrator role description for Bretton Baptist Church, focused on supporting day-to-day operations and enabling the church office to function as a reliable, accessible hub. The position covers secretarial and administrative support, records management, confidential systems access, budgeting coordination, meeting arrangements, and rotas. It also includes communication responsibilities across ChurchSuite, email, post, telephone, newsletters, Sunday notices, and website or digital media support. Additional duties span safeguarding, health and safety, data protection recordkeeping, HR administration, DBS confidentiality, event logistics for weddings and funerals, and participation in staff meetings and church life, with required flexibility and strong organisational skills.

LanguageEnglish

CategoryResumes

FormatPDF

Pages2

Reading Time1 min

AccessFree to download

Main Duties

Key Responsibilities

Secretarial and administrative support

Communication

Legislation

Human Resources

Church Events and Meetings

Other Duties

Skills, Knowledge and Experience

JOB DESCRIPTION FOR THE POSITION OF OFFICE ADMINISTRATOR MAIN DUTIES To support and enhance the efficiency and effectiveness of Bretton Baptist Church’s day-to-day operations. Working in conjunction with the staff team and volunteers, the trustees and leadership team, the Office Administrator will support a broad spectrum of office administration, communications, HR, safeguarding and health and safety to enable the office to be a reliable and accessible hub for Bretton Baptist Church administration. The post holder will be required to exercise sensitivity and provide a level of pastoral support, as appropriate, when dealing with individuals who contact church office or visit the premises. It is therefore considered a Genuine Occupational Requirement that the person appointed to this post would be a Christian, fully committed to the ethos and vision of Bretton Baptist Church. KEY RESPONSIBILITIES Secretarial and administrative support · Provide secretarial and administrative support to the trustees, staff team and volunteers, as agreed by the Line Manager (the Minister) and Management Team · Maintain accurate records of all church policies, review schedules, linking with Trustees as appropriate · Maintain confidential records and passwords supporting authorised access to the building and BBC administrative systems · Manage the church administration budget in liaison with the Finance administrator · Facilitate arrangements for church meetings, including distribution of associated documents · Maintain and coordinate rotas associated with church administration · Maintain regular supplies of stationery, cleaning materials and refreshments. Communication · Manage all aspects of ChurchSuite management information system, including set-up and management of staff leave, church calendar and church communications · Implement and maintain effective church communication systems including email, post and telephone · Produce and distribute all newsletters, Sunday notices and oversee production of advertising and publicity material · Manage the church office technology and communications systems, arranging repairs as required · Support those responsible for the maintenance, accuracy and compliance of Church website and external digital and other media as appropriate · Maintain good relationships and open communication with church staff to aid the planning, preparation and smooth running of events and activities. Legislation · Maintain and ensure confidentiality of church records. · In liaison with the trustees, Management and Maintenance teams, the postholder will establish and maintain accurate records pertaining to areas of Safeguarding, Health and Safety and Data Protection legislation, including Safeguarding training and risk assessments. Human Resources · The post holder will maintain accurate records, ensure job descriptions and contracts are kept up to date, manage staff leave, probation periods · Action and maintain confidentiality of all required DBS checks, linking with appointed DSL’s · Provide routine line management for the Caretaker · Is an active participant of the Management Team, in particular flagging administrative matters in need of consideration Church Events and Meetings - The office Administrator will manage the organisation of the church’s practical involvement in weddings, funerals and other ad hoc events. They will also play a leading administrative role in organising larger church events, meetings and away days, including venue booking and liaising with suppliers. This element of the role will be supported by other members of the staff team as required. OTHER DUTIES - Developing the role as new opportunities become apparent - Participating in the weekly Staff Meetings and other meetings as appropriate - Taking an active part in all aspects of the life of Bretton Baptist Church The above job description is not exhaustive, and the post-holder should e

FAQs

What are the main duties of the Office Administrator at Bretton Baptist Church?

The role supports day-to-day operations by assisting staff and volunteers across office administration, communications, HR, safeguarding, and health and safety. It helps keep the church office functioning as a reliable and accessible administrative hub.

Which responsibilities relate to communication and ChurchSuite?

The Office Administrator manages ChurchSuite information systems (including leave, calendar, and communications), maintains communication channels such as email, post, and telephone, and produces/distributes newsletters and Sunday notices. They also oversee office technology and support the maintenance and accuracy of the church website and digital media.

What skills, knowledge, and experience are required or desirable?

Essential requirements include strong attention to detail, excellent organisational skills, competent Microsoft Office skills, discretion, professionalism, calm under pressure, and willingness to learn new systems. Desirable qualifications include prior admin-role experience, experience in people management, good communication skills, and problem-solving ability.

Sep 13, 2026

Upload by Mimi