BOROUGH OF POOLE - BUSINESS CONTINUITY PLANNING - Report to Emergency Planning Committee

Sep 22, 2026

Business Continuity Planning report for the Borough of Poole to the Emergency Planning Committee, dated 05 November 2007. Provides purpose and policy context, decision requests, background review of existing arrangements by Zurich Municipal, and endorsement of 18 recommendations. Outlines implementation of a business continuity strategy, a detailed two-year action plan, member training schedule, delivery of template policies, and submission of six-monthly progress reports until successful project completion.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages32

Reading Time11 min

AccessFree to download

1. Purpose and policy context

2. Decision required

3. Background

4. Implementation of a business continuity strategy

5. Implementation timetable

6. Recommendations

BOROUGH OF POOLE REPORT TO EMERGENCY PLANNING COMMITTEE 05 NOVEMBER 2007 BUSINESS CONTINUITY PLANNING PART OF PUBLISHED FORWARD PLAN: YES STATUS – GENERAL 1. PURPOSE AND POLICY CONTEXT 1.1 To update committee on the current progress in line with the original timetable agreed at the meeting of the 4 June 2007. 2. DECISION REQUIRED 2.1 Members are asked to note the current progress. 2.2 Members are asked to note the proposed training slot for the committee- see 5.1 and 5.2 below. A specific date needs to be agreed for this. 2.3 Members are asked to agree that six monthly progress reports be submitted to this committee until the successful completion of the project. 3. BACKGROUND 3.1 A review of the Council’s existing Business Continuity arrangements was undertaken by independent advisors Zurich Municipal. 3.2 Following on from this health-check, 18 recommendations were made for the Council to consider and develop a strategy. 3.3 The Council’s Management Team endorsed the recommendations of the health–check and requested that implementation begin. 4. IMPLEMENTATION of a BUSINESS CONTINUITY STRATEGY 4.1 We met on the 29 August with Zurich Municipal the consultants, to draft a Corporate Business Continuity Strategy and Policy. 4.2 The post of Business Continuity Project Administrator was filled on the 13th August 2007 and progress has been made to achieve the objectives mentioned in 4.1 with the Council’s consultants – see 4.3 below. 4.3 The estimated draft timetable agreed at the previous Emergency Planning Committee has been developed into a detailed 2 year action plan/strategy – see 5.1 below. 5 IMPLEMENTATION TIMETABLE 5.1 A detailed Business Continuity Strategy has been developed – see Appendix A . The broad phases of implementation are summarised in Appendix B. 5.2 Within the strategy, Member training is scheduled for January 2008. 5.3 A template Business Continuity Plan/Policy has been provided by the consultants – see Appendix Ci and Cii. Specific plans will be developed using this template, in accordance with the detailed Business Continuity Strategy. 6 RECOMMENDATIONS 6.1 That this report is accepted. 6.2 That a date for member training be agreed, mutually convenient to the committee and the consultants. 6.3 A further progress report to be submitted to this committee at six monthly intervals on progress being made against the timetable until its completion. R L Jackson Head of Financial Services Background Papers: ZM Business Continuity Health-check Summary Name and Telephone Number of Officer to Contact: Paul Smith 633177 SPSACmarch2006-Activity | Date | Action | Owner | Action | Outcome | | --- | --- | --- | --- | --- | | 2007 | | | | | | September | 1. Draft action plan to be presented to Management Team by Head of Financial Services (RLJ) . (This follows earlier endorsement to the wider project by the Emergency Planning Committee) .
2. Fix a date, for
October/November, for the Mission Critical Services Workshop . Extended Management Team event | RLJ/BCPA
RLJ | SMT
SMT | 􀀃 Management Team to understand the role of the Business Continuity Project Administrator (BCPA) within that plan . Scene set for the BCPA to meet up with Heads of Service .
􀀃 Management team agree draft action plan .
􀀃 Extended Management Team to be briefed regarding the project, timetable, and the role of the Business Continuity Project Administrator. Peter Pawlowski to deal.
􀀃 Date (14th November) and venue established for the Mission Critical Services Workshop, and agreed with the consultants. | | September/
October | 1. BCPA to hold 1:1 meetings with Heads of Service, to discuss the project, timetable and role .“Briefing notes” for the 14th November workshop tobe distributed (Consultants to supply in advance) .
2. Secure agreement regarding responsibilities and terms of reference, between the Incident Response Plan (Civil Emergencies) and the B

FAQs

What is the purpose of this report?

To update the committee on current progress against the original timetable agreed at the meeting of 4 June 2007.

What decisions does the committee need to make?

Members are asked to note current progress, agree a specific date for the proposed member training slot, and agree that six-monthly progress reports be submitted until the project is successfully completed.

What is included in the business continuity strategy implementation timeline?

It includes a detailed business continuity strategy with phases summarised in appendices, member training scheduled for January 2008, consultant-provided template business continuity plans/policies, and the development of specific plans in accordance with the strategy.

Sep 22, 2026

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