Board Chair - Vice Chair - Board Secretary - Board Treasurer - Board Member Job Descriptions

Sep 14, 2026

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Job descriptions outlining the roles and responsibilities of key officers and board members for The Friends of DuPage County Animal Care and Control Foundation. The Board Chair leads governance, strategic planning, meeting management, committee appointments, financial oversight, fundraising leadership, and evaluation of effectiveness. The Vice Chair provides succession coverage and supports officer transition planning. The Board Secretary maintains accurate, secure board records and manages minutes and legal document familiarity, while the Board Treasurer oversees fiscal matters, budgeting, audits, tax filings, and financial policy compliance. The Board Member role emphasizes fiduciary duties, mission advancement, attendance, committee service, and active participation in planning and evaluation.

LanguageEnglish

CategoryResumes

FormatPDF

Pages5

Reading Time2 min

AccessFree to download

Board Chair Job Description

Function

Key Responsibilities

Vice Chair Job Description

Function

Key Responsibilities

Board Secretary Job Description

Function

Key Responsibilities

Board Treasurer Job Description

Function

Key Responsibilities

Board Member Job Description

Purpose

Key Responsibilities

Board Chair Job Description Function Assure that the Board fulfills its responsibilities to The Friends of DuPage County Animal Care and Control Foundation [FOUNDATION] . The Board Chair… 1. Is a member of the FOUNDATION Board (see Board Member job description) . 2. Serves as the Chief Volunteer of the FOUNDATION. 3. Is a partner with the Ex‐Officio in achieving the FOUNDATION 's mission. 4. Provides leadership to the FOUNDATION Board of Directors. 5. Chairs meetings ofthe FOUNDATION Board after developing the agenda with the Ex‐Officio. 6. Chairs meetings ofthe executive committee. 7. Calls special meetings if necessary. 8. Encourages the Board's role in strategic planning. 9. Appoints the chairpersons of FOUNDATION committees, in consultation with other Board members. 10. Serves as Ex‐Officio member of committees attending committee meetings when invited. 11. Discusses issues confronting the FOUNDATION and DCACC with the Ex‐Officio. 12. Helps guide and mediate Board actions with respect to organizational priorities and governance concerns as it relates to the FOUNDATION, ensuring that all board resolutions are carried out. 13. Reviews with the Ex‐Officio any issues of concern to the Board or its members. 14. Monitors the FOUNDATION’s financial planning and financial reports. 15. Plays a leading role in fundraising activities. 16. Informally evaluates the effectiveness of FOUNDATION Board members. 17. Evaluates annually the performance of the organization in achieving its mission. 18. Performs other responsibilities assigned by the Board. Vice Chair Job Description Function Stand in for the chair if he/she is unavailable. This position is typically successor to the Chair position. The Vice Chair: 1. Is a member of the FOUNDATION Board (see Board Member job description) . 2. Performs Chair responsibilities when the Chair cannot be available (see Chair Job Description) 3. Reports to the Board Chair. 4. Works closely with the Chair and other staff. 5. Serves on the executive committee. 6. Participates closely with the Chair to develop and implement FOUNDATION officer transition plans. 7. Performs other responsibilities as assigned by the Board. Board Secretary Job Description Function Maintain all board records and ensure their accuracy and safety. The Board Secretary… 1. Is a member of the FOUNDATION Board (see Board Member job description) . 2. Maintains records of the FOUNDATION Board and ensures effective management of the organization's records. 3. Manages minutes of FOUNDATION board meetings. 4. Ensures minutes are distributed to members shortly after each meeting. 5. Serves on the executive committee. 6. Is sufficiently familiar with legal documents (articles, by‐laws, IRS letters, etc.) to note applicability during meetings. Board Treasurer Job Description Function Serve as financial officer of the The Friends of DuPage County Animal Care and Control Foundation [FOUNDATION] . Works in collaboration with the Foundation Accountant to manage all Foundation transactions. The Board Treasurer… 1. Is a member of the Board (see Board Member job description) . 2. Administrates fiscal matters ofthe FOUNDATION ensuring that accurate financial records for the organization are being kept. 3. Distributes financial statements to members in advance of each Board meeting. 4. Assists in preparing the annual budget and presents annual budget to the Board for members'approval. 5. Serves on executive committee and chair finance committee. 6. Works with the Foundation Accountant to ensure filing of all necessary annual tax and reporting paperwork. 7. Assures that the organization is following appropriate financial policies and that qualified staff or consultants perform financial functions. Understands regulatory and legal requirements for financial accounting and standards of practice for nonprofit organizations. 8. Ensures development

FAQs

What are the Board Chair’s main responsibilities?

The Board Chair assures board fulfillment of responsibilities, provides leadership to the board of directors, chairs board and executive committee meetings, supports strategic planning, and leads fundraising. The role also includes financial planning oversight and annual evaluation of organizational performance.

What does the Vice Chair do?

The Vice Chair stands in for the Chair if unavailable and performs Chair responsibilities when needed. The position reports to the Board Chair, works closely with the Chair and staff, serves on the executive committee, and helps implement officer transition plans.

What are the Board Secretary’s duties regarding records and meeting minutes?

The Board Secretary maintains all board records with accuracy and safety, manages minutes of board meetings, and ensures minutes are distributed shortly after each meeting. The role also includes being familiar with legal documents to note applicability during meetings.

Sep 14, 2026

Upload by Oliver