Audio-Visual Solutions - Request for Proposals 03418 - Master Contract procurement

Sep 12, 2026

Competitive procurement for statewide Master Contract establishment for Audio-Visual (AV) Solutions issued by the Washington Department of Enterprise Services under RCW 39.26. The scope covers AV equipment and services including installation, building paging, AV control panels, room design/consultation, ongoing AV support and management, and related accessibility and audio-recording solutions such as induction loop hearing systems. The RFP outlines four sections: deadlines and contact info, procurement information, bid preparation/submission instructions, and evaluation criteria, plus required exhibits covering certifications, bidder profile, pricing and scenarios, the master contract, contract issues, complaint and protest requirements, and contracting with Washington State.

LanguageEnglish

CategoryLetters

FormatPDF

Pages26

Reading Time9 min

AccessFree to download

Section 1 - Deadlines, Questions, and Where to Submit Your Bid

Important dates

Exhibits

Bidder Certifications

Bidder Profile

Price, Qualifications and Scenario Evaluation

Master Contract

Contract Issues List

Complaint, Debrief, & Protest Requirements

Doing Business with the State of Washington

Master Contracts and Master Contract Users - Purchasers

Washington State agencies

MCUA parties

REQUEST FOR PROPOSALS– NO. 03418 AUDIO-VISUAL SOLUTIONS INTRODUCTION This Request for Proposals (RFP) is a competitive procurement issued by the Washington Department of Enterprise Services (Enterprise Services) pursuant to RCW chapter 39.26. Enterprise Services intends to use the RFP to establish and award a statewide Master Contract for Audio-Visual (AV) Solutions. The Contract scope will include solutions ranging from general AV equipment, to installation services, building paging, AV control panels, AV room design/consultation, ongoing AV support services, AV management services, governmental function related audio recording, induction loop hearing systems and other AV related accessibility solutions. This RFP is divided into four (4) sections: 􀂃 Section 1 provides a summary table of relevant deadlines for responding to the RFP and identifies contact information for the RFP Procurement Coordinator. 􀂃 Section 2 provides important information about the procurement. 􀂃 Section 3 identifies how to prepare and submit a bid for this RFP, including detailed instructions regarding what to submit and how to submit your bid. 􀂃 Section 4 identifies how Enterprise Services will evaluate the bids. In addition, this RFP includes the following Exhibits: 􀂃 Exhibit A-1 – Bidder Certifications: This exhibit identifies the information that bidders must provide to Enterprise Services to constitute a responsive bid. Complete fully, sign and include with the bid. 􀂃 Exhibit A-2 – Bidder Profile: This exhibit identifies the information that bidders must provide to Enterprise Services to constitute a responsive bid. Complete fully and include with the bid. 􀂃 Exhibit B – Price, Qualifications and Scenario Evaluation: This exhibit provides the pricing information that bidders will complete as part of their bids along with the qualificationsand scenario that will be evaluated for each bidder. 􀂃 Exhibit C-1 – Master Contract: This exhibit is the Master Contract that the successful bidder(s) will execute with Enterprise Services. 􀂃 Exhibit C-2 – Contract Issues List: This exhibit outlines the bidder’s issues, if any, and proposed resolution if they have any business concerns with the form of the Master Contract to be awarded. Note, however, that Enterprise Services reserves the right not to modify the contract and to award the contract on the basis of a bidder’s willingness to agree to the contract. If applicable, complete as instructed and include with the proposal. 􀂃 Exhibit D–Complaint, Debrief, & Protest Requirements: This exhibit details the applicable requirements to file a complaint, request a debrief conference, or file a protest regarding this RFP. 􀂃 Exhibit E–Doing Business with the State of Washington: This exhibit provides information regarding contracting with the State of Washington. MASTER CONTRACTS. Enterprise Services has statewide responsibility to develop ‘master contracts’ for goods and services. A Master Contract is a contract for specific goods and/or services that is solicited and established by Enterprise Services on behalf of and for general use by specified ’purchasers’(see below) . Typically, purchasers use our Master Contracts through a purchase order or similar document. MASTER CONTRACT USERS – PURCHASERS. The resulting Master Contract from this RFP will be available for use by the following entities (”Purchasers”): 􀂃 WASHINGTON STATE AGENCIES. All Washington state agencies, departments, offices, divisions, boards, and commission; and any the following institutions of higher education in Washington: state universities, regional universities, state college, community colleges, and technical colleges. 􀂃 MCUA PARTIES. The Master Contract also may be utilized by any of the following types of entities that have executed a Master Contract Usage Agreement (MCUA) with Enterprise Services: 􀂃 Political subdivisions (e.g., counties, cities, school districts, public utility districts)

FAQs

What is the purpose of this RFP and who issues it?

The RFP is a competitive procurement issued by the Washington Department of Enterprise Services to establish and award a statewide Master Contract for Audio-Visual (AV) Solutions.

What types of AV scope are included in the Master Contract?

The scope includes general AV equipment, installation services, building paging, AV control panels, AV room design/consultation, ongoing support and management services, and related accessibility solutions such as induction loop hearing systems.

How are bids prepared, submitted, and evaluated?

The RFP provides instructions on how to prepare and submit bids, including what to submit and submission method in Section 3, while Section 4 identifies how Enterprise Services evaluates the bids.

Sep 12, 2026

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