Assistant to the Minister of Business Administration - Job Description

Sep 13, 2026

Uploaded by Blaney

Job description for an Assistant to the Minister of Business Administration at Trinity Baptist Church (Kerrville, TX). The role supports the ministry’s mission through financial integrity, including bookkeeping, account management, payroll processing, benefits administration, accounts payable, and general ledger maintenance. The position also manages contributions, prepares income reports, issues quarterly and annual tax forms, coordinates budget reporting, and prepares agendas and budget work materials. It further includes daily handling of mail and communications, staff meeting support, office visitor assistance, and maintaining confidentiality while demonstrating cooperative professionalism.

LanguageEnglish

CategoryLetters

FormatPDF

Pages3

Reading Time1 min

AccessFree to download

Position Overview

Principal Function and Qualifications

Specific Qualifications

Duties & Responsibilities

Contributions

Payroll

Benefits Administration

Accounts Payable

General Ledger

Financial Committee

General Staff

TO: FROM: CLINT BROWN SUBJECT: POSITION: ASSISTANT TO THE MINISTER OF BUSINESS ADMINISTRATION DATE: SEPTEMBER 27, 2017 Trinity Baptist Church is currently seeking an assistant for the Minister of Business Administration. The responsibilities of the position include financial bookkeeping and account management, HR record management, and office supply management. Experience with bookkeeping and HR record management is desired. This is a full time position with benefits. Software utilized includes: 􀁸 ShelbyNext Financials 􀁸 TimeClock Plus v7 􀁸 Microsoft Office An application is available online at [https://ministryopportunities.org/tbck](https://ministryopportunities.org/tbck). A job description is available in the church office or electronically by request Inquiries can be made to: Clint Brown, Minister of Business Administration Trinity Baptist Church 800 Jackson Rd Kerrville, TX 78028 (830) 895-0100 [cbrown@tbck.org](cbrown@tbck.org) TRINITY BAPTIST CHURCH – KERRVILLE, TX JOB DESCRIPTION Assistant to the Minister of Business Administration Direct Supervisor: Minister of Business Administration Associate Supervisor(s): Minister of Business Administration Employment Category: Regular Full Time, Non-Exempt Principal Function: This position is to assist Trinity Baptist Church carry out its mission with financial integrity. Specific Qualifications: 􀁸 Intermediate to advanced skills in computer operation. 􀁸 Experience, or necessary training to gain experience, in ShelbyNext Financials preferred, but not required. 􀁸 Intermediate to advanced knowledge of spreadsheet, word processing, and data base programs. 􀁸 Familiar with the operation of office equipment, generally accepted accounting principles, payroll processes and report filings, accounts payable process, general ledger, preparation of financial reports, budget preparation and benefits administration. Duties & Responsibilities: Contributions 􀁸 Work with the Teller Committee (each Monday), balancing and entering contributions and other account money in records. 􀁸 Keep track of current budget income needs. 􀁸 Mail contribution statements quarterly. 􀁸 Update offering envelope mailing list. 􀁸 Issue income reports. Payroll 􀁸 Maintain individual employee payroll records and all accompanying forms. 􀁸 Check criminal records on newly hired employees. 􀁸 Record time cards and calculate wages for Children’s Day Out and childcare workers. 􀁸 Prepare weekly, semimonthly payroll and issue checks. 􀁸 Make electronic payroll tax payments and prepare and issue quarterly 941 reports. 􀁸 Annually issue W2 forms. 􀁸 New hire reporting to State Attorney General’s office. Benefits Administration 􀁸 Maintain records pertaining to insurance, retirement, attendance, vacation, sick leave, etc. Accounts Payable 􀁸 Verify invoices 􀁸 Enter check requests and invoices into the computer for payment. 􀁸 Keep copies of check register and paid statements. 􀁸 Distribute and mail checks. 􀁸 Send monthly budget status reports to ministry and department heads. General Ledger 􀁸 Review cash and all ledger accounts on a regular basis, semimonthly or more often, and keep copies of financial worksheets current. Financial Committee 􀁸 Prepare monthly financial statements and agendas for Finance Committee. 􀁸 Print Church Conference agendas. 􀁸 Prepare budget work notebooks, mail proposed budget to membership and help set up presentation to church. General Staff 􀁸 Check and handle mail, email, and phone messages daily. 􀁸 Attend all regular and special staff meetings. 􀁸 Greet and assist office visitors and answer main phone as necessary. 􀁸 Exhibit a friendly and courteous manner at all times. 􀁸 Work and interact cooperatively with church members, ministerial staff, and church staff. 􀁸 Demonstrate flexibility in schedule and responsibilities. 􀁸 Maintain confidentiality and trust. 􀁸 Assist with general staff off

FAQs

What is the principal function of the Assistant role?

The position assists Trinity Baptist Church in carrying out its mission with financial integrity.

Which key accounting and financial tasks are included?

Responsibilities include balancing and entering contributions, verifying invoices, entering check requests for payment, maintaining ledger accounts, and preparing financial reports and monthly budget status updates.

What payroll and tax responsibilities are required?

The assistant maintains employee payroll records, records time cards, calculates wages, prepares weekly and semi-monthly payroll, issues checks, makes electronic payroll tax payments, prepares quarterly 941 reports, and issues annual W2 forms.

Sep 13, 2026

Uploaded by Blaney