Assistant Operations Manager - Travel Unit Manager - Job Level Assistant Operations Manager – Travel Unit Manager

Sep 14, 2026

Uploaded by Sarah

Assistant Operations Manager/Travel Unit Manager supports and backs up the Manager of Business Operations across personnel management, business operations oversight, and administration of the department travel and purchasing unit. The role drives day-to-day office workflow with professional diplomacy, handles complaints and emergencies calmly, and reports to the Manager of Business Operations. Responsibilities include independent decision-making within university systems, managing event budget coverage, supervising travel/purchasing staff, coordinating phone and office coverage, and meeting scheduling needs such as staggered lunch times.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages1

AccessFree to download

Key Role Overview

Reporting and Oversight

Problem Solving and Decision-Making

Event Budget and Coverage

Travel and Purchasing Management

Interaction and Communication

Training and Supervision

Purchasing Rules Review

University Impact

Office Workflow and Coverage

Typical Education and Requirements

Job Level Assistant Operations Manager – Travel Unit Manager Technical/Support Level III | Oversight
Received | *
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* | The Assistant Operations Manager/Travel Unit Manager position exists to provide assistance and back up to the manager of business operations in the areas of personnel management, business operations management and provides management and oversight to the department’s travel and purchasing unit.
This position plays a central role in the day-to-day operations of the department office and will be expected to use diplomacy, along with exceptional communication skills, to handle complaints and emergencies in a level-headed manner.
This position will report to the Manager of Business Operations. | 􀁸 | Acts independently working under limited supervision. | | --- | --- | --- | --- | --- | | Problem Solving | *
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* | This position will make independent decisions, within the university system, with regards to department office management, supervision of the state classified staff, and travel and purchasing tasks.
For department events, this position will be responsible for making decisions to ensure that the event stays within budget and that all areas of the event are covered
This position will manage and oversee the travel and purchasing responsibilities for the department. This includes the supervision of two other employees within the unit. | 􀁸
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􀁸 | Encounters problems which are varied and nonroutine.
Uses knowledge of standardized rules, procedures, and operations to resolve Resolves complex issues escalated from junior team members | | Interaction/ Communication | *
* | Train and supervise Administrative II and Administrative III Travel/Purchasing coordinators. When necessary, review and implement changes to department purchasing rules and procedures This position supervises 1-Admin Assistant III – Travel/Purchasing Unit and 3 Admin Assist IIs | 􀁸 | May be required to interpret and explain information to an audience. | | University Impact | * | This position will manage the workflow of the department office including scheduling of staggered lunch times and ensuring there is always phone and office coverage during the core business hours. | 􀁸
􀁸 | May act as a team lead, or have supervisory responsibilities over others May be accountable for on-time delivery of own work or that of others on the team. | Typical Education * A bachelor’s degree. * A minimum of two years of professional work experience that includes the following: 􀁸 􀁸 􀁸 In-depth experience in a technical field May require vocational qualification or certification Maybe working towards professional certification or degree.

FAQs

What are the main responsibilities of the Assistant Operations Manager/Travel Unit Manager?

The position assists and backs up the Manager of Business Operations in personnel and business operations oversight, and manages travel and purchasing responsibilities for the department.

How does the role handle problem-solving and decision-making?

The position makes independent decisions within the university system, resolves varied nonroutine issues using standardized rules, and manages complex escalations from junior team members.

What supervisory and operational duties are included?

The role trains and supervises travel/purchasing coordinators and oversees workflow items such as scheduling staggered lunch times and ensuring phone/office coverage during core business hours.

Sep 14, 2026

Uploaded by Sarah