Archivist and Special Projects Associate - Part-time Job Description

Sep 13, 2026

Uploaded by Rhys

Part-time Archivist and Special Projects Associate role at Holderness School, reporting to the Executive Director of Advancement within the Holderness Advancement Team. Responsible for managing the school’s archives end to end—policy and procedures, acquisition, processing, preservation, access across physical and digitized formats—while supporting special projects. Key duties include cataloging historical materials with software, executing a multi-year digitization plan, collecting oral histories, partnering with Communications, supporting archival outreach, managing art collection, and handling community requests. Applications require a resume and letter of interest and prioritize submissions before August 15, 2022.

LanguageEnglish

CategoryLetters

FormatPDF

Pages2

Reading Time1 min

AccessFree to download

Responsibilities

Archives

Special Projects

Requirements

Position Expectations

Application Process

Benefit Eligibility

Archivist and Special Projects Associate Holderness School seeks a part-time Archivist and Special Projects Associate. The Archivist and Special Projects Associate is a member of the Holderness Advancement Team and reports directly to the Executive Director ofAdvancement. This position is responsible for work within two project areas: maintaining a formal archives collection for the School, and providing leadership and support on discrete projects as assigned by the Executive Director ofAdvancement. This position manages all aspects of the school’s archives, including planning, development of policies and procedures, acquisition, processing, preservation, and access to all record formats. The Archivist and Special Projects Associate interacts with members of the Holderness community in pursuit of well-organized and accessible historical records of the school. Overview: Holderness School is a vibrant and caring boarding school community dedicated to our vision of developing people the world needs most. Educating grades 9-12, our school is home to learners, adventurers, artists, advocates, and athletes surrounded by New Hampshire's lakes and White Mountains. From epic outdoor experiences and serving the community to exploring intellectual passions, we are committed to fostering the growth and success of our students-each of whom is respected, known, and challenged. Diversity, Equity, and Inclusion Mission Statement: Holderness School is committed to being a community that celebrates and supports diversity in its many forms because multiple perspectives and experiences are vital to educational excellence and strength in our community. Diversity refers to the human facets of race, ethnicity, national origin, religion, gender, sexual orientation, age, ability, and socioeconomic status. Holderness strives to create opportunities for cooperation, to broaden the educational experience of all students, and to enrich the lives of all community members. Responsibilities: Archives ● Maintain and organize the School’s permanent archival collection, including management of new acquisitions and the long-term storage of both physical and digitized material. ● Utilize software to establish a formal catalog of the School’s historical materials. Develop and implement a prioritized, multi-year digitization plan. ● Accept and chronicle new additions to the archives’ special collection of Holderness community reflections/oral histories. Special Projects ● Support the celebration of the school’s historical milestones ● Partner with the Communications Team in support of outreach related to archival material and School history. ● Support and manage faculty, staff, and student requests for archival material. ● Manage the School's art collection. ● Perform other related duties as assigned. Requirements ● Bachelor ’s degree preferred or High School diploma with relevant work experience will be considered. ● Excellent written and oral communication skills. ● Proven ability to develop and execute long-range plans. ● Strong organizational skills, with acute attention to detail. ● Excellent interpersonal, problem-solving, and time-management skills. ● Demonstrated ability to work both independently and as a team player. ● Proficiency in MS Office programs. ● Raiser ’s Edge, or similar software, knowledge strongly preferred. Position Expectations ● This part time position is expected to work approximately 20-25 hours per week with a flexible schedule within normal business hours. Summer schedule may have more flexibility. ● Most of this is on-campus work, with occasional remote work possible. Application Process ● Please submit a resume and a letter of interest to: [holderness-employment@holderness.org](holderness-employment@holderness.org). ● Priority consideration will be given to applications received before August 15, 2022. Benefit Eligibility ● Holderness School offers use of grounds

FAQs

What are the primary responsibilities for the Archivist and Special Projects Associate?

The position manages the school archives across planning, acquisition, processing, preservation, and access, and also provides leadership support for discrete special projects assigned by the Executive Director of Advancement.

Which archives-related tasks are emphasized in the role?

Key tasks include organizing the permanent archival collection, using software for cataloging, developing a prioritized multi-year digitization plan, and accepting and chronicling new additions such as oral histories and community reflections.

How does the application process work and what is the priority deadline?

Applicants must submit a resume and a letter of interest to the provided email address. Priority consideration is given to applications received before August 15, 2022.

Sep 13, 2026

Uploaded by Rhys