ANNEX 3 - CONSULTANCY AGREEMENT - for COMPANIES - consultancy agreement template

Sep 16, 2026

Annex 3 provides a consultancy agreement template for companies, structured for completion through a five-step preparation process. It includes contract identification fields such as contract reference and project number, defines the agreement between IUCN and the consultant, and outlines key sections including services, term, independent status, obligations, and remuneration. The template also specifies reporting rights, inspection/audit access for financial and related records, and controls on subcontracting and key personnel replacements.

LanguageEnglish

CategoryLetters

FormatPDF

Pages9

Reading Time3 min

AccessFree to download

ANNEX 3 – CONTRACT TEMPLATE

CONSULTANCY AGREEMENT (for COMPANIES)

PREAMBLE

1. SERVICES

2. TERM

3. INDEPENDENT STATUS

4. OBLIGATIONS

5. REMUNERATION

ANNEX 3 – CONTRACT TEMPLATE CONSULTANCY AGREEMENT (for COMPANIES) WHILE PREPARING THIS AGREEMENT, FIVE MAIN STEPS SHOULD BE TAKEN: 1. READ ALL PROVISIONS; 2. FILL-OUT SECTIONS THAT APPEAR IN YELLOW HIGHLIGHT; 3. WHERE OPTIONS ARE PROVIDED PLEASE SELECT THE APPROPRIATE OPTION AND DELETE THE OTHER OPTION(S); 4. SHARE WITH THE OTHER PARTY IN A CLEAN FORM AND INFORM THE OTHER PARTY THAT THIS AGREEMENT SHOULD NOT BE MODIFIED; 5. SHARE WITH OLA and/or FINANCE FOR REVIEW AND SIGN-OFF (SUBJECT TO THE CONTRACT REVIEW PROCEDURE AND THE DoA POLICY) . | CONTRACT REFERENCE NUMBER | IUCN-23 – 02 – P02342-P03950-P03825-+ -2 | | --- | --- | | PROJECT NUMBER | P02342-P03950-P03825 | | AWARD NUMBER | | CONSULTANCY AGREEMENT (the “Agreement”) between IUCN, International Union for Conservation of Nature and Natural Resources, an international association established under the laws of Switzerland with its World Headquarters located at Rue Mauverney 28, 1196 Gland, Switzerland operating in Mozambique with its Mozambique Country Office, which is part of the Eastern and Sothern Africa Regional Office, ESARO, with its offices at Rua Fernao de Melo e Castro, 23 , Maputo,(hereafter “IUCN”) .” and [full legal name of other party], [type of company] established under the laws of [name of country], with headquarters located at [address], [country] (hereafter “Consultant”) IUCN and the Consultant shall be referred to herein individually as a “Party” and together as the “Parties”. PREAMBLE Whereas the mission of IUCN is to influence, encourage and assist societies throughout the world to conserve the integrity and diversity of nature and to ensure that any use of natural resources is equitable and ecologically sustainable; [OPTION 1] Whereas IUCN has received a donation from [name of the Donor] (hereafter the “Donor”) to implement the Project [insert the name] (the “Project”) and wishes to benefit from certain skills and abilities of the Consultant with the aim of providing IUCN with assistance and support in [describe the activities for which support is expected from Consultant] . Whereas the Consultant has represented to IUCN that it has the required expertise and experience; Now therefore the Parties agree as follows: 1. SERVICES 1.1 The Consultant will provide travel, logistics and events related services and perform the tasks and deliver the deliverables no later than the agreed deadline(s) as set out in the terms of reference attached as Annex I (the “Services”) . 1.2 The Consultant will assign [name of the person(s) and title(s)] (the “Key Personnel”), who is/are(an) employee(s) of the Consultant, to the performance of the Services on behalf of the Consultant. The replacement of any Key Personnel must be approved in advance by IUCN in writing. 1.3 IUCN reserves the right to request any reports (progress, financial or otherwise additional to those required under the Agreement), which could be considered to be reasonably required to evidence satisfactory performance under the Agreement. All financial records and other relevant documents relevant to or pertaining to this Agreement may be subject to inspection and/or audit at the discretion of IUCN or of the Donor. The Consultant agrees to allow IUCN or Donor's auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. In the event of inspection or audit, IUCN or Donor shall provide the Consultant reasonable prior written notice. 1.4 The Consultant shall not subcontract the Services to third parties without the prior written consent of IUCN. However, the Consultant may under its own responsibility use the services of others provided such services are of an auxiliary or clerical nature. 2. TERM This Agreement comes into effect upon its signature by both Parties] (the “Effective Date”) and will expire on 30 July 2025. 3. INDEPENDENT STATUS 3.1 T

FAQs

What are the five main steps for preparing this agreement?

Read all provisions, fill out the yellow-highlighted sections, select the appropriate option and delete other options, share a clean form with the other party without modifying it, then share with OLA and/or Finance for review and sign-off.

What services and deliverables does the consultant provide?

The consultant performs travel, logistics, and events related services and completes tasks and deliverables by the agreed deadline(s) defined in the attached terms of reference (Annex I).

How is remuneration structured and paid?

Remuneration is a fixed lump sum based on a defined number of work days and a daily rate, paid in instalments: an initial payment (30%) upon receipt of a signed agreement and first invoice, followed by a second instalment as specified in the agreement terms.

Sep 16, 2026

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