Agency Name - FY 2026-27 Biennial Budget Change Item - Request - Describe the change item request

Sep 2, 2026

FY 2026–27 biennial budget change item template for an agency, covering all required sections to request and justify funding. The form guides users to define the change item title, describe the request and what funds will be used for, and explain how the request changes the agency’s overall budget. It requires a rationale (problem, intended results, alignment to One Minnesota goal priorities and measurable results, and relevance to governor-designated work groups), plus a proposal narrative detailing whether it is new or an adjustment to existing services, what the proposal will purchase (grants, capacity, equipment/supplies, forecast programs), and the fiscal detail by fiscal year and fund including metrics and assumptions. Additional sections address overlap with other agencies, implementation timing and steps, and equity, inclusion, and tribal consultation considerations, including impacts on children and families and engagement/communication plans.

LanguageEnglish

CategoryForms

FormatDOCX

Pages9

Reading Time3 min

AccessFree to download

Change Item Title

Request

Funds Use and Amounts

Relative Impact to Whole Budget

Rationale/Background

Problem to Solve and Intended Results

Alignment to One Minnesota Goals

Governor’s Work Group Recommendation

Proposal

Initiative vs Existing Program Change

Operating Funds Adjustment vs Other Funding

What the Proposal Will Buy

Cost Drivers and Fiscal Detail

Complement/Overlap with Other Agencies

Implementation Date and Steps

Summary Table for Multiple Components

Impact on Children and Families

Equity, Opportunity Gap, and Next-Generation Outcomes

Equity and Inclusion

Reducing Inequities and Impact Assessment

Beneficiary Engagement and Communication Plan

Tribal Consultation

Agency Name FY 2026-27 Biennial Budget Change Item Change Item Title: Request: Describe the change item request. Include: What the funds will be used for Amount requested, by each relevant fund. (Please include proposed use of discretionary federal funding in the chart above.) What is the change relative to your budget as a whole? Rationale/Background: What is the problem you are trying to solve with this proposal? What are the intended results? Does this proposal have a direct impact on one or more of the One Minnesota goal priorities and/or measurable results? If yes, which goal area(s)? Describe how this proposal impacts the goal area. Is this proposal recommended by one of the Governor’s designated work groups advising on budget requests (i.e., children and families, health care, workforce, business climate, housing stability, climate change, behavioral health)? Proposal: Use this section to describe the specifics of your proposal. If a proposal is a package containing multiple discrete components, please consider separating it into multiple change items in order to promote understanding and clarity of decision points available to policy makers. If there are multiple related components, please be sure to describe all components of the proposal and outline key assumptions. In your description of the change item, please address the following: Is this a new initiative or a change to an existing program? Is this a request for additional operating funds to maintain your agency’s current level of service? If so, describe the specific cost drivers necessitating the adjustment and the impact if your request is not funded. Operating adjustments should be submitted separately from proposals to increase an agency’s current level of service. See instructions for additional information. Describe in specific detail what the proposal will buy. Examples of type of funds may include: Grants – Include information on who receives grants currently, the average size of current grants, and how the use might be expanded - for example, through the number of grants provided, the size of each grant award, or the geographic area where grants will be made available. Administrative or programmatic capacity – Include a comparison of dollars and FTEs for the increase relative to the unit that currently performs that work where applicable. Describe the results of that increased capacity – for example, indicate if it leads to faster response times, a larger number of clients served, a higher number of inspections completed within the target time, or better outcomes for program clients. Equipment or supplies – Include a description and cost estimate of the equipment and/or supplies, and an explanation of how that purchase will impact or change programmatic work - for example, indicate if it is replacing equipment that has reached the end of its useful life, or if the equipment will add program capacity. Forecast programs – Describe the specific group and number of people that will be impacted, as well as the nature of the change that will impact them – for example, benefits value, number eligible, rate increase, etc. Provide fiscal detail reflecting key assumptions that drive the cost of your proposal. Include information by fiscal year, fund, and identify revenues vs expenditures. Identify and describe metrics used to build your fiscal detail. Examples may include number of FTEs, number of grantees, average salary, vacancy rate, or number of payers of fees, etc. Metrics used are dependent upon the nature of the budget proposal. Consult with your Executive Budget Officer to clarify what fiscal detail is needed if you are unsure. Fiscal detail may be uploaded separately in the budget system or as an attachment if necessary. Indicate where the proposal complements or overlaps with work that is occurring in other agencies. How will this proposal help address the problem you described in the “Rationale” section? What is the effective implementation date and wh

FAQs

What information must be included in the “Request” section?

Describe what the funds will be used for, provide the requested amount by each relevant fund, and explain how the change compares to the agency’s overall budget. Include any proposed discretionary federal funding in the referenced chart.

How should the “Rationale/Background” be written?

Explain the problem the proposal addresses and the intended results. Confirm whether it impacts One Minnesota goal priorities and measurable results, and identify the goal area(s). Also state whether the proposal is recommended by a governor-designated work group advising on budget requests.

What details are required in the “Proposal” section to support decision-making?

Clarify whether it is a new initiative or a change to an existing program, and specify what the proposal will purchase (e.g., grants, administrative/program capacity, equipment/supplies, or forecast programs). Provide fiscal detail by fiscal year and fund, including revenues vs. expenditures and the metrics and assumptions driving costs, plus implementation steps and effective date. If multiple components exist, include a summary table breaking out those components.

Sep 2, 2026

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