Administrative Manager - Job Description

Sep 13, 2026

Administrative Manager is a leadership role overseeing the Alyeska Ski Club and Race Training Center’s day-to-day operations. The position coordinates staff services across the employee lifecycle, supports hiring, onboarding, confidentiality, eligibility standards, payroll-related systems, training, and regulatory reporting. It also manages program and event logistics, equipment and facility maintenance, communications, website and social media updates, registrations, and office systems while ensuring compliance with club and resort policies.

LanguageEnglish

CategoryLetters

FormatPDF

Pages3

Reading Time1 min

AccessFree to download

Qualifications

Responsibilities

Staff Services

Program & Event Coordination

Facility & Equipment Management

Communications & Administrative Duties

Administrative Manager Job Description JOB TITLE: Administrative Manager FLSA STATUS: Exempt DURATION: August-April SUPERVISOR: Executive Director Position Description: The Administrative Manager is a crucial leadership role responsible for the daily operational success ofthe Alyeska Ski Club and Race Training Center. This position requires a highly organized and collaborative individual who can manage multiple responsibilities, from program logistics and personnel functions to administrative duties and facility oversight. The ideal candidate will be a strong problem-solver with a passion for community and snow sports. Qualifications ● Proven experience in a management or operations role, preferably within a non-profit, sports, or youth-focused organization ● Strong organizational and project management skills ● Excellent communication and interpersonal skills both oral and in writing ● Ability to maintain strict confidentiality with sensitive information. ● Proficiency with athlete management (TeamSnap), HRIS/Payroll software (Quickbooks preferred), Microsoft, and Google Suite ● A passion for snow sports and an understanding of the competitive ski and snowboard environment is a plus ● Bachelor's degree in a relevant field is preferred Responsibilities Staff Services o Act as the primary point of contact for employees and volunteers regarding operational and staff/volunteer related needs o Oversee the entire staff lifecycle, from assisting in hiring and onboarding to maintaining current employee files and supporting the offboarding process 1 Revised Sept 21, 2025 o Maintain all systems to ensure staff/volunteers are eligible for employment and meet standards to coach under U.S. Ski and Snowboard (U.S.S&S) and International Freeskiers & Snowboarders Association (IFSA) o Ensure all employee files are current with contact information, job descriptions, contracts, and professional certifications and entered to payroll system o Support filing all insurance applications, athlete and staff injury reports, and worker's compensation claims o Coordinate and facilitate staff training and meetings o Help manage Simple IRA Retirement Plan o Assist in the annual revision of the Employment Handbook o Submits USSS application annually to maintain club status o File and submit mandatory reports to regulatory agencies o Support Finance Manager for payroll related items and timesheets o Lead uniform ordering process along the support of the with Development Director Program & Event Coordination o Support the logistics and execution of all club programs and events o Support in event development such as assisting with ensuring required sponsor banners are displayed o Coordinate with program directors and coaches to ensure program goals and standards are met o Manage Teamsnap and provide support for families and coaches when needed. o Maintain a working knowledge of the complex needs of various events and plan for potential scenarios that could impact mission o Assist with race organization, including ordering awards and ensuring proper setup for officials, race timing equipment, and medal ceremonies and on hill support o Serve as the interface between ASC and ticket offices for staff, volunteer, and athlete passes, vouchers, and tickets o Support annual Ski Swap, Ski Film Series, Fundraisers, and Staff End of Season Event Facility & Equipment Management o Manage the maintenance of all club facilities, including the Race Training Center (RTC), Mighty Mite Shack, and Landis Shack o Manage the RTC's annual maintenance and sanitation, new projects, as well as emergency maintenance throughout the season o Hire and manage contracted services for maintenance duties o Be responsible for locker room assignments, building keys, uniforms, radios, drills, and other equipment o Collaborate with Juniors Program Director to support the inventory, monitoring, and repair of a

FAQs

What are the main responsibilities of the Administrative Manager?

The Administrative Manager leads daily operations by managing staff services, program and event logistics, facility and equipment oversight, and administrative communications. The role also supports compliance, reporting, and key operational systems.

What qualifications are required for this position?

The role requires proven management or operations experience, strong organizational and project management skills, excellent communication, strict confidentiality, and proficiency with tools such as TeamSnap and HR/payroll software (Quickbooks preferred) plus Microsoft and Google Suite.

Which systems and software does the Administrative Manager need to know?

The job description highlights athlete management with TeamSnap and HR/payroll software with Quickbooks (preferred). It also calls for proficiency with Microsoft and Google Suite, plus support for online registration and scheduling systems.

Sep 13, 2026

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