Administrative Assistant to Director - Resume and Cover Letter Package - City of Toronto

Sep 13, 2026

Administrative Assistant to Director role description and supporting application materials for an internal posting, highlighting senior-level administrative responsibilities. Covers screening issues for the Director, managing schedules and travel, reviewing correspondence and contracts, preparing agendas and meeting minutes, coordinating events, and handling confidential documents. Emphasizes proficiency with enterprise and productivity tools such as SAP, Word, Outlook, Excel, Access, and PowerPoint, plus experience with complex reporting, budgeting support, and maintaining staffing and office equipment records. Includes cover letter content and a career summary with work history at the City of Toronto.

LanguageEnglish

CategoryResumes

FormatPDF

Pages4

Reading Time2 min

AccessFree to download

Administrative Assistant to Director Responsibilities

Key responsibilities

Key qualifications

Cover letter and career summary

Cover letter details

Career summary

Work experience

ADMINISTRATIVE ASSISTANT TO DIRECTOR Major responsibilities: 􀁸 Performs specialized and senior level administrative tasks; including research, review and preparation for meetings and responses to inquiries and the overseeing of administrative projects 􀁸 Identifies, screens/prioritizes issues and initiates responses on behalf of the Director 􀁸 Reviews correspondence and contract documents for accuracy and conformity to policies and procedures and signing authorities 􀁸 Manages the Director’s schedule; e.g. arranges business travel including conference registration, accommodations, schedules interviews, meetings, while proactively identifying conflicts 􀁸 Prepares/processes documents and handles issues of a confidential/sensitive nature 􀁸 Prepares draft agendas, attends meetings, takes/transcribes/distributes minutes and provides status report to Director on followed-up action items 􀁸 Coordinates special events, workshops; coordinates meetings and schedules, and adjusts work plan to meet unscheduled events; organizes/coordinates and attends staff meetings 􀁸 Provides work direction, training and guidance and acts as a resource to support/clerical staff 􀁸 Assists in budget information compilation of data for forecasting and co-ordination between sections/units. Monitors/maintains and balances petty cash fund, purchasing records, invoices and items requiring Director’s signature 􀁸 Maintains various staffing records, such as attendance register, establishment lists, requests for staff, and individual employee files, on behalf of Director 􀁸 Orders/maintains and oversees the purchase/lease regarding the inventory of office equipment/supplies and maintenance and liaises with computer/printer service contractors Key qualifications: Your application must describe your qualifications as they relate to: 1. Extensive experience in providing administrative assistance to senior management handling a broad range of administrative matters 2. Extensive experience utilizing a variety of software packages, e.g. SAP, Word, Access, PowerPoint, Outlook, Excel, and database management 3. Experience in preparing complex reports, correspondence and documents for Council and senior management staff 4. Experience taking minutes at meetings and handling confidential documents and reports 5. Experience with filing systems and the management of large volumes of information both hard copy and electronic Susan Chung 1721 Lawrence Street East Pickering, Ontario N2G 1K6 June 26, 2016 Karin Saenger Human Resources Consultant City of Toronto 9th Floor, Metro Hall 55 John Street Toronto, ON M5V 3C6 Dear Karin Saenger: Attached is my resume in response to the internal posting, Job ID \# 123456 for an Administrative Assistant to Director. This position would provide an exciting opportunity for me to use my administrative , computer and accounting skills. Highly skilled in handling a wide range of administrative activities in a demanding environment, I have typed financial reports and statements, composed and typed correspondence, prepared agendas, minutes and reports and produced charts and graphs for presentations. In addition, I have assisted in the preparation of the annual budget, monitored income and expense accounts and entered data into spreadsheets and databases. As well, I have the ability to accurately organize and handle detailed information, as illustrated through the initiative I took to create an effective office services manual. I have an Office Administration diploma from Sheridan College and over twelve years progressive experience in administrative/clerical positions. I am dedicated and hardworking and I am recognized for producing high quality work on a timely basis. I have demonstrated excellent interpersonal and customer service skills through many interactions with members of the public. I would be pleased to have the opportunity to further discuss how I could contribute to the su

FAQs

What are the major responsibilities of the Administrative Assistant to the Director role?

The role performs senior administrative tasks such as researching and preparing meeting materials, screening issues and responding on behalf of the Director, managing schedules and travel, reviewing correspondence and contract documents, and handling confidential or sensitive items.

Which software and tools are listed as required or strongly preferred?

The document emphasizes extensive experience using software packages including SAP, Word, Access, PowerPoint, Outlook, Excel, and database management.

What experience is highlighted in the key qualifications section?

It highlights senior-management administrative assistance, preparing complex reports and documents for council and senior staff, taking minutes and handling confidential reports, and managing large filing systems across hard copy and electronic formats.

Sep 13, 2026

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