Accountant - Job Description - Accounts Payable, Payroll, and Financial Reporting

Sep 13, 2026

Accountant job responsibilities include managing accounts payable workflows (vendor invoice intake, proper coding, timely payments, vendor record maintenance, check runs, and credit card reconciliations) and producing required vendor reports such as annual 1099s. The role also handles accounts receivable and cash management by preparing AR invoices, coding deposits, entering receipts, and organizing documentation. Bi-weekly payroll duties cover collecting payroll inputs, running Paylocity processing, updating the payroll system, generating and archiving payroll reports, and maintaining confidentiality. Additional tasks include journal entries, grant accounting support, month-end and year-end activities, general ledger reconciliations, and audit preparation.

LanguageEnglish

CategoryLetters

FormatPDF

Pages2

Reading Time1 min

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Job Summary

Job Responsibilities

Qualifications

Application Details

ACCOUNTANT JOB DESCRIPTION The Accountant is an exempt position that reports directly to the Director of Finance. Job responsibilities and duties will be varied, but focus primarily on the management of accounts payable and bi-weekly payroll processing. Additional job duties include journal entries , assisting with accounting and reporting for federal and non-federal grants, month-end financial reports , and general ledger reconciliation. The Accountant will also assist with year–end close procedures and annual audit preparation. JOB RESPONSIBILITIES Accounts Payable (AP) duties include: • Receiving and processing vendor invoices; entering invoices into accounting software with proper coding • Ensuring that invoices are paid timely and in accordance with Business Office accounting policies and procedures • Filing and updating vendor records • Processing check runs • Reconciling company credit cards, entering expense detail into accounting software and ensuring timely payment • Communicating with vendors regarding invoice issues or discrepancies • Preparing annual vendor 1099s, AP reports or other vendor reports as needed • Recommending updates to AP systems and procedures Accounts receivable/cash management duties include: • Preparing accounts receivable invoices and entering into accounting software • Depending on availability, preparing checks for deposit or ensuring checks are deposited • Coding deposits to proper account, entering receipts, and filing documentation. • Preparing reports as needed Bi-weekly Payroll duties include: • Collecting and reviewing for accuracy/completeness all necessary information from employees to process bi-weekly payroll in accordance with Business Office policies and procedures • Processing bi-weekly payroll through the Paylocity payroll system • Updating the payroll system, making changes as needed • Generating, organizing and archiving payroll reports • Maintaining security over payroll information, including employee payroll files • Communicating with payroll service provider regarding payroll system issues or problems • Communicating with employees, responding to questions related to payroll, and to benefits if Human Resource staff is unavailable • Preparing bi-weekly payroll journal entries and entering into accounting software • Preparing payroll and other reports as needed • Recommending updates to payroll systems and manuals Month-End/Year-End duties include: • Preparing monthly grant budget to actual reports • Preparing monthly staff budget to actual allocation reports • Preparing standard monthly and quarterly journal entries • Assisting with preparation of audit work schedules for annual audit • Assisting with annual budget preparation • Assisting with monthly or quarterly financial statements • General ledger account reconciliation analysis Additional duties and responsibilities: • Performing other appropriate duties as assigned. • Occasional travel within the State of Maryland may be required. • Attendance at annual NDRN fiscal conference is expected and may require out-of-state travel. QUALIFICATIONS • Bachelor's degree in Accounting plus three to five years of non-profit accounting is preferred. A combination of relevant experience and education may be substituted for education requirements. • A minimum of one year of experience in accounts payable and payroll processing • Proficient knowledge of accounting software, budgeting software and Microsoft Office is required, to include Microsoft Excel. • Ability to self-direct work activities, successfully manage multiple work priorities , and work under deadlines with speed and accuracy. • Ability to maintain confidentiality and exercise sound judgment. • Ability to comprehend and carry out complex oral and written instructions. • Strong interpersonal, customer service and telephone skills, including the ability to handle difficult situati

FAQs

What does the Accountant primarily manage in this role?

The role primarily focuses on managing accounts payable and processing bi-weekly payroll, along with related accounting support for reporting and audits.

Which tasks are included in accounts payable duties?

Accounts payable tasks include receiving and coding vendor invoices, ensuring timely payments per policies, filing vendor records, processing check runs, reconciling credit cards, preparing annual vendor 1099s, and communicating with vendors about invoice discrepancies.

What are the key bi-weekly payroll responsibilities?

The Accountant collects and verifies employee information, processes bi-weekly payroll through Paylocity, updates the system, generates and archives payroll reports, maintains security for payroll information, and prepares payroll journal entries.

Sep 13, 2026

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