620-03 - Standard Handout for Predesign Conference Agenda

Sep 2, 2026

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Standard handout outlining the purpose, attendees, and agenda structure for a predesign conference for Airport Improvement Program (AIP) projects. Defines how the conference addresses acceptable design parameters, environmental and airport safety considerations, project coordination, and construction phasing, and sets participation limits before formally establishing the consultant scope of services. Provides guidance for the Northwest Mountain Region and lists agenda items covering grant activities, design, bidding, construction, and equipment projects, aligned with FAA advisory circulars.

LanguageEnglish

CategoryPresentations

FormatDOCX

Pages22

Reading Time8 min

AccessFree to download

Background

Guidance

Agenda

Grant

Design Phase – Development Project

Bidding Phase – Development Project

Construction Phase – Development Project

Design and Bidding – Equipment Project

620-03: STANDARD HANDOUT FOR PREDESIGN CONFERENCE BACKGROUND: The predesign conference is an opportunity to discuss project issues related to acceptable design parameters, environmental considerations, airport safety considerations, project coordination, and construction phasing. This conference establishes the limits of Airport Improvement Program (AIP) participation. A predesign conference is generally held for all projects. Hold the predesign conference prior to formally establishing the scope of services for the consultant. This predesign conference agenda is a supplement to Advisory Circular (AC) 150/5370-12, Quality Management for Federally Funded Airport Construction Projects, current version. The magnitude and complexity of the project will be a factor in who will attend the predesign conference. In general, the airport sponsor, their engineering consultant, and the Federal Aviation Administration (FAA) Airports District Office (ADO) project manager will attend the predesign conference. Other attendees that may be invited include FAA Air Traffic Organization (NAS Planning Team, Technical Operations [Tech Ops], Engineering Services, Flight Procedures Team [FPT], Runway Safety), FAA Airport Certification Inspector (for Part 139 certificated airports), FAA ADO Planner, FAA ADO Environmental Specialist, and airport operations personnel. GUIDANCE: The following guidance should be used for pre-design conferences on AIP development and equipment projects in the Northwest Mountain Region. The content is intended to provide an opportunity to talk about major items that could drive the scope/schedule/budget. This discussion is intended to include design and construction (where applicable). The outline is developed around traditional design-bid-build project delivery but should be tailored to your specific project; much of the content remains relevant no matter what project delivery method is used. Note that due to project timelines related to the coordination aspects suggested in this guidance, action may be required prior to the development project design beginning and the official predesign meeting occurring. Long lead-time issues are highlighted in bold in the document to call the reader’s attention to them. Special Note: To access the most current Regional Guidance, please visit the HYPERLINK "https://www.faa.gov/airports/northwest_mountain/sponsor_guide/" ANM Sponsor Guide website: HYPERLINK "https://www.faa.gov/airports/northwest_mountain/sponsor_guide" https://www.faa.gov/airports/northwest_mountain/sponsor_guide. AGENDA: This should include, but is not limited to, the following sections as needed: Grant HYPERLINK \l "ProjectOverview" Project Overview HYPERLINK \l "Funding" Funding HYPERLINK \l "ConsultantFees" Consultant Procurement HYPERLINK \l "GrantApplication" Grant Application HYPERLINK \l "DisadvantagedBusinessEnterprise" Disadvantaged Business Enterprise (DBE) HYPERLINK \l "ProjectSchedule" Project Schedule HYPERLINK \l "ProjectCloseoutRequirements" Project Closeout Requirements Design Phase – Development Project HYPERLINK \l "ApplicableGuidance" Applicable Guidance HYPERLINK \l "FAAProjectCoordination" FAA Project Coordination within Obstruction Evaluation/Airport Airspace Analysis (OE/AAA) HYPERLINK \l "AirportsDivisionsSafetyAssesmentProcess" FAA Airports Division Safety Assessment Process HYPERLINK \l "AGIS" AGIS Survey Requirements (AC 150/5300-16/17/18, current versions) HYPERLINK \l "IFP" Instrument Flight Procedures (IFP) HYPERLINK \l "NAVAIDS" Navigational Aids (NAVAIDS) HYPERLINK \l "RAS" Reimbursable Agreements (RAs) HYPERLINK \l "FlightInspection" Flight Inspection of Air Navigation Services HYPERLINK \l "DesignPhaseSpecifics" Design Phase Specifics HYPERLINK \l "ProjectCloseout" Project Closeout for Design-Only Grants Other Bidding Phase – Development Project HYPERLINK \l "BPDPApplicableGuidance" Applicable Guidance

FAQs

What is the purpose of a predesign conference for AIP projects?

It provides a forum to discuss issues affecting acceptable design parameters, environmental considerations, airport safety, project coordination, and construction phasing, and it establishes the limits of AIP participation before the consultant scope is formally set.

Who typically attends the predesign conference?

In general, the airport sponsor, their engineering consultant, and the FAA Airports District Office (ADO) project manager attend. Additional attendees may include relevant FAA teams and airport personnel depending on the project.

What key topics are covered in the conference agenda?

The agenda includes grant-related items (such as project overview, funding, consultant procurement, and schedule), followed by design, bidding, and construction topics for development projects, plus applicable items for equipment projects, aligned to FAA guidance.

Sep 2, 2026

Upload by Aditya