3M EDIANSI 4010 X12 850 Purchase Order - Electronic Data Interchange Requirements - Purchase Orders

Sep 21, 2026

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Document defines requirements for customers to send electronic purchase orders to 3M using EDI, specifically the 3M EDI 850 transaction set under ASC X12 version 004010. It states that EDI 850 supports a fixed suite of procure-to-pay transactions and cannot accept customer-specific variations. Key guidance covers currency handling, PO1 identifier qualifiers, allowed separators, constraints on PO changes and contract reference levels. It also documents PO structure rules for SCH scheduling consistency and provides a segment list with usage and requirements, plus transaction set notes.

LanguageEnglish

CategoryForms

FormatPDF

Pages44

Reading Time15 min

AccessFree to download

Introduction

Key Points

PO Structure

Purchase Order Transaction Set (850) Segment Overview

Transaction Set Notes

3M EDIANSI 4010 X12 850 Purchase Order Introduction The purpose of this document is to explain the requirements for a customer wanting to send electronic purchase orders to 3M via EDI. 3M EDI 850 works only on this standard guide/map thus cannot accommodate any customer specific requirements. If a customer signs up to transmission of EDI 850 they must agree to send/receive the suite of EDI procure to pay transactions (850, 855, 860, 865 856 and 810) The ASC X12 version presented in this guideline is 004010. Key Points • Unless specifically stated otherwise, all purchase orders will be processed in US Dollars. When CUR01 is sent as BY (Buyer) the value of CUR02 i.e. , Currency Code can be equal to the buyer currency for example CAD if Buyer is in Canada. However when CUR01 is sent as SE (Selling Party) the value of CUR02 should always be “USD”. • PO1 Baseline item Data-Customer Item or Service Identifiers should be identified using the following qualifiers o BP Buyer Part Number o UK U.P.C./EAN Shipping Container Code (1-2-5-5-1 o UP U.P.C. Consumer Package Code (1-5-5-1) o VP Vendor's (Seller's) Part Number • Customers may use “*”, “}” or “|” as separators in EDI files • Customers should not send PO Changes via 850 BEG01 04 (Change) . The only values allowed in BEG01 are 00 – Original and 07-Duplicate • When providing ST in N1 Segment N101, you MUST provide N103 and N104 • Customer should only apply Contract in the REF segment at the Heading level when that contract applies to all lines. If there are multiple contracts on a purchase order, the customer should provide Contract at the Detail level. PO Structure • The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment. 850 ~~ ~~PFuuncrticonlasGreoup~~d~~Oer~~ ~~ Purpose: This document contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information. PO Changes should be submitted via EDI 860. All usages under the label "Req" denote X12 usages. All usages under the label "Usage" denote Company’s usages. Basic Purchase Order Information. One 850 transaction will be required for each purchase order. Heading: Pos 001 002 010 020 040 050 060 070 080 120 130 150 240 Id ISA GS ST BEG CUR REF PER TAX FOB SAC ITD DTM TD5 Segment Name Interchange Control Header Functional Group Header Transaction Set Header Beginning Segment for Purchase Order Currency Reference Identification Administrative Communications Contact Tax F.O. B. Related Instructions Service, Promotion, Allowance, or Charge Information Terms of Sale/Deferred Terms of Sale Date/Time Reference Carrier Details (Routing/Sequence Transit Time) Req M M M M O M O O O O O O O Max Use 1 1 1 1 1 >1 3 >1 >1 1 5 10 12 Repeat Notes Usage Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Optional Optional Mandatory Optional |

285290
N9 MSG
Reference Information Message Text
OO
11
Mandatory Optional | | | | | | | --- | --- | --- | --- | --- | --- | | LOOP ID-N1 200 | | | | | | | 310320330340350360 | xN1
N2 N3 N4 REF PER | Name
Additional Name Information Address Info

FAQs

What is the purpose of this 3M EDIANSI 4010 X12 850 Purchase Order guideline?

It explains the requirements for customers who want to send electronic purchase orders to 3M via EDI using the EDI 850 transaction set.

Which currency rules apply to purchase orders in the EDI 850 process?

Unless stated otherwise, purchase orders are processed in US Dollars; if CUR01 is sent as Buyer (BY), CUR02 may match the buyer currency, but if sent as Selling Party (SE), CUR02 should always be USD.

How should customers handle PO changes when using EDI 850?

Customers should not send PO changes via EDI 850 using BEG01 04; allowed values in BEG01 are 00 (Original) and 07 (Duplicate). PO changes must be submitted via EDI 860.

Sep 21, 2026

Upload by Ophelia