35-006 Purchasing Agent - City Procurement Responsibilities

Sep 13, 2026

Uploaded by Fahsai

Position profile for the Purchasing Agent in the City Finance department, assigned pay grade 25 and occupational category Professional/1, with FLSA exempt status. The role reports through the Assistant Director of Finance-Fiscal Planning and Analysis and coordinates purchasing across all city departments, executives, City Council, and vendors. Core duties include monitoring and planning procurement, evaluating bids and contractors, maintaining purchasing records, ensuring legal and cooperative compliance, administering purchasing software and training materials, and supporting invoice processing and purchasing-card programs.

LanguageEnglish

CategoryForms

FormatPDF

Pages5

Reading Time2 min

AccessFree to download

Department Information

Reports To / Directs

Brief Description

Essential Functions

Job Requirements

| | DEPARTMENT | 01-35 FINANCE | | | | FLSA | EXEMPT | | | --- | --- | --- | --- | --- | --- | --- | --- | --- | | | PAY GRADE | 25 | OCCUPATIONAL CATEGORY | | | | PROFESSIONAL/1 | | | | WORKSTEP CODE | N/A | | | LEVEL | | N/A | | | | DRUG SCREEN TYPE | CITY POLICY
| | | | | | | | | STATE EMPLOYMENT CODE | 921130 | | WORKER’S COMPENSATION CODE | | | | 8810 | | | REVISION DATE | 01/2022 | | | | | | | | | 35-006 PURCHASING AGENT
| | | | | | | | REPORTS TO: DIRECTS: OTHER: Assistant Director of Finance-Fiscal Planning and Analysis None Has contact with all City departments, executive staff and City Council as well as vendors BRIEF DESCRIPTION: Monitor, evaluate, plan and coordinate the purchasing function of the city providing control and consistency to the procurement process. This position will be responsible for all aspects of the City’s procurement program including evaluation, recommendations, maintenance and training of all purchasing software and tools utilized by the city. This position will create and maintain purchasing training documentation and videos for city staff use. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. | S-SEDENTARY | L-LIGHT | M-MEDIUM | H-HEAVY | V-VERY HEAVY | | --- | --- | --- | --- | --- | | Exerting up to 10 lbs. occasionally; or
Negligible weights frequently; or Sitting most of the time | Exerting up to 20 lbs. occasionally; or
10 lbs. frequently; or
Negligible amounts constantly; or Requires walking or standing to a significant degree | Exerting 20-50 lbs. occasionally; or 10-25 lbs. frequently; or Up to 10 lbs. constantly | Exerting 50-100 lbs. occasionally; or
10-25 lbs. frequently; or Up to 10-20 lbs. constantly | Exerting over 100 lbs. occasionally; or 50-100 lbs. frequently; or Up to 20-50 lbs. constantly | | \# | CODE | ESSENTIAL FUNCTIONS | | --- | --- | --- | | 1 | S | Develops and maintains a working knowledge of the City’s and State’s purchasing laws; ensure all laws are followed while maximizing the use of City funds and increasing the efficiency for all participating departments | | 2 | M | Assists with and reviews all bid proposals, selection of contractors and negotiation of contracts in order to procure the most cost-effective supplies, materials and services from the most qualified and responsive bidder | | 3 | S | Assists city personnel in the utilization of accepted procurement practices to ensure the laws of the City of Cleburne and the State of Texas are followed, thereby maximizing the use of City funds, reducing the workload and increasing the efficiency of departments | | 4 | M | Schedules, coordinates and conducts pre-bid and bid opening meetings and evaluation committee meetings | | 5 | S | Assists Departments with the preparation of and reviews staff agenda reports for bid and proposal | | | | award recommendations to City Council | | --- | --- | --- | | 6 | S | Develops and maintains a working knowledge of all available local, state and national purchasing cooperatives | | 7 | S | Makes recommendations for cooperative memberships to ensure the City achieves the best value on all materials, supplies and services | | 8 | S | Analyzes buying patterns and reviews alternative sources to determine the best source and/or new source to purchase commodities | | 9 | S | Coordinates intergovernmental purchasing with other public entities through approval of inter-local purchasing agreements and researching other public bids | | 10 | M | Maintains purchasing information, files and records for the purpose of ensuring availability of documentation and compliance with established policies and guidelines | | 11 | S | Reviews and checks for accuracy and compliance with applicable rules and laws all purchases greater than $3,000 processed for payment; con

FAQs

What is the core purpose of the Purchasing Agent position?

Monitor, evaluate, plan, and coordinate the city’s purchasing function while ensuring control and consistency in the procurement process.

Which procurement activities does the role support?

It assists with reviewing bid proposals, selecting contractors, negotiating contracts, and conducting pre-bid and bid opening meetings and evaluations.

How does the Purchasing Agent handle compliance and documentation?

It maintains procurement information and records, reviews purchases for accuracy and compliance, ensures vendor award compliance with HB 1295, and maintains the procurement manual and required training.

Sep 13, 2026

Uploaded by Fahsai