25-Day-of-Action-Volunteer-Resources - volunteer forms and templates

Sep 26, 2026

Upload by Jiven

Volunteer resources packet for Greater Gallatin United Way’s Day of Action, containing volunteer forms, operational guidance, and team-lead materials. Includes a volunteer waiver with liability release and photo/video authorization plus opt-out option, and an emergency medical information form for new volunteers, solo volunteers, or those with medical conditions. Provides an emergency services information template to collect organization, member, emergency contacts, and health details, along with registration instructions and volunteer FAQ, code of conduct, and communication templates.

LanguageEnglish

CategoryForms

FormatPDF

Pages15

Reading Time5 min

AccessFree to download

Volunteer Resources

Volunteer Forms

Volunteer Information

Team Lead Resources

Communication + Recognition Materials

Volunteer Waiver + Photo Release Form

Medical Emergency Form

Emergency Services Information

Volunteer FAQ

Volunteer Code of Conduct

How to Register to Volunteer

How to Register Your Team

Team Leader Guide

Volunteer Details Email Template

Volunteer Thank You Email Template

Volunteer Thank You Card

Day of Action Flyer

VOLUNTEER RESOURCES One Day. Four Counties. Countless Acts. Your Actions, Our Community, One Impactful Day GREATER GALLATIN DAY FRIDAY OF J27U, 2N02E5 ACTION 945 Technology Blvd. Suite 101-F | Bozeman, MT 59718 | 406-587-2194 | www. greatergallatinunitedway. org DAY OF ACTION GREATER GALLATIN UNITED WAY VOLUNTEER RESOURCES VOLUNTEER FORMS VOLUNTEER INFORMATION TEAM LEAD RESOURCES COMMUNICATION + RECOGNITION MATERIALS page 2 | VOLUNTEER WAVIER + PHOTO RELEASE FORM All volunteers are required to sign a waiver and photo release form. If your organization has its own volunteer form, you may use that instead. page 3 | MEDICAL EMERGENCY FORM If the volunteer is new to your organization, volunteering alone, or has a medical condition, please ensure they fill out this form for any potential medical emergencies. page 4 | EMERGENCY SERVICES INFORMATION page 5 | VOLUNTEER FAQ Answers to frequently asked questions regarding volunteering with our organization, including how to get involved, what to expect, and more. page 6 | VOLUNTEER CODE OF CONDUCT Guidelines and expectations for volunteers, outlining the behavior and standards that are expected while representing our organization. page 7 | HOW TO REGISTER TO VOLUNTEER Step-by-step instructions on how volunteers can sign up and register to participate in our volunteer opportunities, ensuring a smooth and efficient process. page 8 | HOW TO REGISTER YOUR TEAM Step-by-step instructions for team leaders on how to register their team for volunteer opportunities, ensuring a seamless process. page 9 | TEAM LEADER GUIDE A comprehensive guide for team leaders, providing tips, strategies, and best practices for effectively organizing and managing volunteer teams. page 10 | VOLUNTEER DETAILS EMAIL TEMPLATE A customizable email template for team leaders to communicate important details and instructions to their volunteer teams prior to volunteering events. page 11 | VOLUNTEER THANKYOU EMAIL TEMPLATE An email template for team leaders to express gratitude and appreciation to volunteers for their contributions and dedication. page 12 | VOLUNTEER THANKYOU CARD A printable thank you card for team leaders to distribute to volunteers as a token of appreciation for their time and effort. page 13 | DAY OF ACTION FLYER A promotional flyer providing information about the Day of Action event, including date, time, location, and how to get involved, designed for distribution to volunteers and the community. 945 Technology Blvd. Suite 101-F | Bozeman, MT 59718 | 406-587-2194 | www. greatergallatinunitedway. org DAY OF ACTION GREATER GALLATIN UNITED WAY VOLUNTEER WAIVER Volunteer Information Name: Phone Number: Email: Liability Release I, the undersigned volunteer, hereby release, indemnify, and hold harmless Greater Gallatin United Way (GGUW), the organizers, sponsors, agency partners, and supervisors of all its activities, from any and all liability associated with my participation in volunteer events. This includes, but is not limited to, injury and/or property damage caused by negligence. I understand that I must complete this form in its entirety before volunteering, and this agreement will remain in force unless I notify GGUW in writing. Photo Authorization & Release I agree to permit photographs, video or digital tapes, movies, and/or sound recordings of myself to be used for television, radio, newspaper, outdoor advertising, billboards, bus covers, videos, printed materials, internet, and/or news stories. I will not receive payment for these pictures and will have no right to view or approve them before or after use. This agreement has no time limit. I hereby authorize and consent that GGUW, its legal representatives, successors, or assigns, shall have the absolute right to copyright, publish, use, sell, or assign any and all photographic portraits or pictures, television spots, movie films, videotapes, and/

FAQs

What is the volunteer waiver and photo release form used for?

It collects the volunteer’s liability release and requires photo authorization for media use. Volunteers must complete it before volunteering, and it includes an opt-out option for marketing photos.

When should a volunteer complete the medical emergency form?

Complete it if the volunteer is new to the organization, volunteering alone, or has a medical condition. The form supports potential medical emergencies during the event.

What information is collected in the emergency services information template?

It gathers organization and member details, primary contact number and emails, emergency contact names and relationships, and health information such as allergies, medical conditions, medications, and special instructions.

Sep 26, 2026

Upload by Jiven