2025 FYEE Conference Timeline - Author's Kit - Submission Deadlines

Aug 31, 2026

Author’s Kit for the 2025 First-Year Engineering Experience Conference (FYEE) provides submission and management guidance for abstracts and papers. It outlines author responsibilities, including text-only abstract submission, PDF-only drafts, plagiarism policy acknowledgment, copyright transfer, co-author verification, presenter selection, and registration requirements. A detailed conference timeline specifies opening and closing dates for submissions and proposals, multiple review and notification deadlines, revision windows, final upload deadlines, and conference dates, with notes on publication eligibility and withdrawal conditions.

LanguageEnglish

CategoryLetters

FormatDOCX

Pages27

Reading Time9 min

AccessFree to download

2025 FYEE Conference Timeline

Submission and review schedule

Author Responsibilities

Required actions before and during submission

Publication, withdrawal, and registration conditions

Logging into the System

Member and non-member account guidance

Paper Procedures

Review, revisions, and publish-to-present requirement

Author's Kit Thank you for participating in the 2025 First-Year Engineering Experience Conference (FYEE) organized by the First-Year Programs Division of the American Society for Engineering Education at the University of Maryland in College Park, MD. This kit is a guide to help you submit and manage all abstracts and papers. Authors are responsible for following the procedures and meeting all deadlines and requirements in the paper submission process. FYEE is not responsible for papers that are withdrawn because they were incomplete, or deadlines were missed. If you have any questions, please contact the FYEE Conferences Chairs at HYPERLINK "mailto:fyeechairs@gmail.com" \h fyeechairs@gmail.com. We look forward to seeing you at the conference! Kathryn Schulte Grahame Program Chair 16th Annual First-Year Engineering Experience Conference (FYEE) 2025 FYEE Conference Timeline All deadlines occur at 11:59 p.m., Eastern Time on the days listed. Monday, February 17, 2025 Abstract submissions open for Full Papers, Works-in-Progress (WIP), and Great Ideas for Teaching, or Talking with, Students (GIFTS) Applications open for Workshop and Panel Proposals Abstract Reviewer Assignment Open Monday, March 17, 2025 Author Deadline: Abstract and Proposal submission is closed Friday, April 4, 2025 Review deadline for Workshop and Panel Proposals Abstract peer review deadline for Full Papers, WIP, and GIFTS Tuesday, April 8, 2025 Workshop and Panel Proposals accept/reject author notification Abstracts for Full Papers, WIP, and GIFTS accept/reject author notification Early bird registration open Tuesday, May 13, 2025 Author Deadline: Draft deadline for Full Papers, WIP, and GIFTS Friday, June 6, 2025 Reviewer Deadline: Anonymous draft peer review deadline for Full Papers, WIP, and GIFTS Monday, June 9, 2025 Accept/reject notification to authors for Full Papers, WIP, and GIFTS drafts Tuesday, June 17, 2025 Author Deadline: Revisions for Full Papers, WIP, and GIFTS (if necessary) Monday, June 24, 2025 Notification of decision on any revisions for Full Papers, WIP, and GIFTS papers Tuesday, July 1, 2025 Final upload deadline for Workshop and Panel Summaries & Outlines, Full papers, WIP papers, and GIFTS papers with all blind indicators removed Author registration deadline Authors accept the copyright Transfer, add all co-authors, update all author bios, and select who is “presenting” in Monolith NO CHANGES of any kind for any papers will be accepted after this date Sunday – Tuesday, July 27 - 29, 2025: FYEE Conference Author Responsibilities Each Author who submits an abstract and paper should: Read this kit and follow all of the instructions (this is extremely important) Submit their abstract as a TEXT ONLY and their draft as a PDF ONLY Acknowledge the Plagiarism Policy Accept the Copyright Transfer Check that all information; from the paper title to the spelling of co-authors’ name/s, is correct Indicate who is presenting the paper Pay the registration fee Assign someone else to manage your paper or pay your fees, if you are unavailable to do so yourself BE ADVISED! Your paper will not be published if you: Fail to submit a final copy of the paper before the deadline Fail to have at least one author registered for the conference by the deadline Fail to assign the paper’s copyright to ASEE so it can be published Other authors have had papers published with unfortunate mistakes. Please don’t let these happen to you: Failure to add co-authors and check the spelling of their names before marking your paper as finalized Failure to proofread your biography before submitting the final paper Failure to check the uploaded version of the final paper for formatting and other errors BE ADVISED! FYEE will withdraw papers that do not have at least one author registered by the deadline. All registration for authors is final and cannot be refunded after the registration deadline Conditions: Peer review occurs for both abstracts and papers. Abstract accept

FAQs

What are the key deadlines for abstract, proposal, and draft submissions in FYEE 2025?

The timeline lists openings on Feb 17, 2025 and multiple milestones, including author deadline closure on Mar 17, review deadlines in April, draft deadlines in May and early June, revision and final upload deadlines in June and July, and the conference July 27–29, 2025.

What responsibilities must authors complete to ensure their work is eligible for publication?

Authors must submit a text-only abstract and PDF-only draft, acknowledge the plagiarism policy, accept copyright transfer, verify all author and co-author details, indicate the presenter, pay the registration fee, and ensure at least one author is registered by the deadline.

What happens if an author misses a deadline or submits incomplete/withdrawn materials?

FYEE is not responsible for papers withdrawn due to incompleteness or missed deadlines. Papers may be withdrawn if no author is registered by the deadline, and no changes of any kind are accepted after the final upload date for July 1, 2025.

Aug 31, 2026

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