2025 ACVP Annual Meeting Abstract Platform Presenter Guidelines - Policies and Presentation Slides

Sep 13, 2026

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Guidelines for 2025 ACVP Annual Meeting abstract platform presenters define participation expectations, including self-funded registration and travel, timely arrival in session rooms, and presenting strictly according to the schedule in the acceptance email. Presenters are instructed to use the Annual Meeting PowerPoint template (16:9), include required title and conflict-of-interest disclosure slides, reserve additional time for Q&A, and follow continuing education rules on promotional content. Requirements also cover file submission to the Speaker Ready Room, AV setup on ACVP-provided laptops, citation and permission standards for images/figures, and optional social media and mobile app engagement. Questions must be directed to the meetings email at least one week before travel.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages3

Reading Time1 min

AccessFree to download

Policies

Platform presenter responsibilities

Poster presenter responsibilities

Presentation Slides

Required slide elements and disclosures

Time allocation for Q&A

File preparation and Speaker Ready Room

Speaker Ready Room hours

Image and figure permission/citation rules

Social Media and Mobile App

Questions

2025 ACVP Annual Meeting Abstract Platform Presenter Guidelines Policies Platform presenters agree to • Register for and travel to the meeting at their own expense • Bring their presentation in PowerPoint format to the Speaker Ready Room the day before presentation • Meet in the session room 30 minutes before the published session time • Present at the Annual Meeting according to the schedule communicated in the acceptance email Poster presenters agree to comply with the following policies: ACVP Code of Conduct ACVP Anti-Harassment and Discrimination Policy Presentation Slides Speakers are encouraged to utilize the Annual Meeting PowerPoint template (16 x 9 format) for their presentations and are responsible for bringing their slides to the Annual Meeting in PPT format on a portable thumb drive. Presentations should begin with a presentation title slide with the speaker’s name and credentials, followed by a conflict-of-interest disclosure slide. Per American Association of Veterinary State Boards’continuing education guidelines: While programs may reference specific products or services and be promotional in nature, they must not be or appear to be primarily for generating sales ofa product or service. Speakers must disclose any potential or perceived conflict of interest with the material in their presentation at the start of the presentation. If no conflict exists, speakers should state that they have nothing to disclose. (Any financial relationships in any amount occurring within the past 12 months that may create a potential conflict of interest must be disclosed.) Note: For abstract presentations, in addition to presentation time specified in your notification of acceptance, please reserve 2 minutes of that time for Q&A. All presenters are asked to bring their PPT file to the Speaker Ready Room (SRR) at least one day before presentation so that it can be set up on the laptop for your session and are required to meet in the session room on the day of presentation at least 30 minutes prior to the session start time (not their individual presentation time) to review their PPT file with session chair and the onsite AV technician. All presentations will be made via ACVP-provided laptops in the session rooms. Speaker Ready Room hours: Friday: 5-8pm Saturday: 7am-7pm Sunday: 7am-6pm Monday: 7am-6pm Tuesday 7am-3:30pm Presentations may not include any images or figures that are not your own, unpublished works unless you have obtained the proper permission, and the images/figures are properly cited: • For a published image/figure from a book, article, etc., you must obtain permission from the publisher. You may need to obtain permission from the publisher even if you are using images/figures from your own publications. Provide first author, source title and year or a full citation. • For unpublished images/figures provided by a colleague, obtain written permission of the author verifying that the image/figure is theirs, that it is unpublished, and that he/she has given you permission to include it in the proceedings. Cite as Courtesy of Name, Institution, City/State. • For images/figures published on a web page, not as part of a journal article, book chapter, course material, etc.: URL of item OR however the site asks you to use as a citation. Consider the title of the webpage as well. Social Media Annual Meeting presenters are encouraged to invite your colleagues to join you at the meeting and post about your upcoming presentation on social media: \#ACVP2025 I'm presenting social image Mobile App Download the meeting mobile app in the weeks immediately leading up to the Annual Meeting to create an account, plan your meeting agenda, and connect with other attendees. Questions Speakers with questions about these instructions are urged to contact [meetings@acvp.org](meetings@acvp.org) at least one week before traveling to the Annual Meeting.

FAQs

What are the key responsibilities of platform presenters for the 2025 ACVP Annual Meeting?

Platform presenters register and travel at their own expense, bring PowerPoint files to the Speaker Ready Room the day before, and arrive in the session room at least 30 minutes before the published session start time. Presentations must follow the schedule in the acceptance email.

Which PowerPoint slide elements are required and how should conflict of interest be handled?

Presentations should start with a title slide that includes the speaker’s name and credentials, followed by a conflict-of-interest disclosure slide. Any potential or perceived conflicts (including financial relationships in the past 12 months) must be disclosed; otherwise, speakers state that nothing is to be disclosed.

What are the rules for reserving time for Q&A and submitting files?

For abstract presentations, reserve 2 minutes of the notified presentation time for Q&A. Bring the PPT file to the Speaker Ready Room at least one day before the presentation for setup, and meet in the session room at least 30 minutes prior to the session start time to review with the session chair and onsite AV technician.

Sep 13, 2026

Upload by Rowan