2020 Census Work Plan Template - Community Grant

Sep 11, 2026

Uploaded by Tawan

2020 Census Community Grant work plan template provides a structured way for organizations to describe how requested funding will support outreach activities, events, communications, and services. It includes a census timeline with key Census Bureau dates for online survey letters, reminder letters, postcards, questionnaire mailings, and Census Day, plus example activities for January through April. The template also outlines periods for self-response, internet and paper data capture, and nonresponse follow-up interviews, and instructs applicants to complete only relevant sections for the grant proposal.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages4

Reading Time2 min

AccessFree to download

2020 Census Timeline

Important Census Bureau Dates

Other Important Census Bureau Dates

Work Plan Template

Instructions for Completing the Template

2020 Census Communication Work Plan

January

February

March

April

GTCF 2020 Census Community Grant – Work Plan Template Below is a work plan template to make it as easy as possible foryour organization to share how the funding requested will be used for activities, events, programming, services, etc. 2020 Census Timeline Important Census Bureau Dates: ● March 16-20: Letter with information to take survey online (the majority of people will get this) or letter and paper survey go out (20-25% of people based on demographic characteristics and internet connectivity of a geographic area will receive this) ● March 16-24: Reminder letter to nonrespondents ● March 26-April 3: Postcards to nonrespondents ● April: Letter and questionnaire to nonrespondents; “It’s not too late” postcard to nonrespondents ● April 1: Census Day EXAMPLE January Example Activities: ● Host staff meeting to discuss the importance of the census and brainstorm upcoming opportunities to share information with key audiences (e.g., upcoming event, committee meeting, quarterly newsletters) . ● Share talking points with staff and schedule a prep session to practice them with your team. February Example Activities: ● Reach out to community leaders to assist in the dissemination of toolkit materials (e.g., school superintendent, pastor, contact at a military base) . ● Customize toolkit materials based on the communities you serve and available resources. ● Annual fundraiser: o Hand out flyers about the census at the event. o Use talking points to share the importance of the census with guests. o Include information about the census in the follow-up email to guests. March Important Census Bureau Dates: ● March 16-20: Letter with information to take survey online (the majority of people will get this) or letter and paper survey go out (20-25% of people based on demographic characteristics and internet connectivity of a geographic area will receive this) ● March 16-24: Reminder letter to nonrespondents ● March 26-April 3: Postcards to nonrespondents Example Activities: ● Print flyers and distribute them to local businesses and/or enlist volunteers to help you pass them out in historically undercounted communities. ● Tweet or post weekly about the census on social media. ● Prep for Census Day activities to get the word out. April Important Census Bureau Dates: ● April: Letter and questionnaire to nonrespondents; “It’s not too late” postcard to nonrespondents ● April 1: Census Day Example Activities: ● Remind priority audiences that it’s not too late to participate in the census. ● Tweet or post weekly about the census on social media. ● Host Census Day activities on April 1. OTHER IMPORTANT CENSUS BUREAU DATES March-August 2020: Conduct self-response. March-July 2020: Conduct internet self-response. March-August 2020: Conduct paper data capture. May-July 2020: Conduct nonresponse follow-up by interview. For more information, visit [censusoutreach.org/census-timeline](censusoutreach.org/census-timeline). Work Plan Template Below is a template work plan for your organization to use to coordinate incorporating outreach about the census in your existing events, communication, and programs. Please submit this template with your grant application filled out based on the activities, services, programs, etc. you will be providing through the requested funding. You are not required to fill out the entire template, only areas that align with your proposal. | 2020 Census Communication Work Plan | | | | | --- | --- | --- | --- | | Census Activities
Important dates for the Census Bureau | You Count! Campaign Activities
How will you incorporate the materials from the census toolkit? | Existing Opportunity
Upcoming event, communication or
program | Assignment
Who on your team is responsible for making this happen? | | JANUARY | | | | | | | | | | FEBRUARY | | | | | | | | | | MARCH | | | | | March 16-20: Send letter wit

FAQs

What key dates should organizations include in the 2020 Census timeline section?

The template lists major Census Bureau dates such as March 16–20 online survey letters, March 16–24 reminder letters, March 26–April 3 postcards, April mailings with questionnaires, and April 1 Census Day.

Which activities does the template suggest for January through April?

It provides example activities like hosting staff meetings, sharing talking points, reaching out to community leaders, distributing flyers, posting on social media, preparing for Census Day, and reminding priority audiences it’s not too late to participate.

Does the template require completing the entire work plan?

No. Applicants should submit the template with the grant application completed and fill out only the sections that align with the activities, services, and programs supported by the requested funding.

Sep 11, 2026

Uploaded by Tawan