Working Drawing Procedures - Shop Drawing and Falsework Review Procedures - Version 10/24/24

Oct 23, 2026

Working Drawing Procedures define how shop drawings and related design calculations are submitted, reviewed, and approved across LPA contracts, design-build contracts, and state contracts. The document specifies submission requirements, including contract identifiers, project numbers, contractor contact details, and consistent units, while emphasizing direct communication with the Engineer. It outlines responsibilities for structural members and components, requirements for pile driving equipment data and acceptance, and distribution workflows for approved drawings, including email and electronic records handling.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages6

Reading Time15 min

AccessFree to download

Working Drawing Procedures

Abbreviations

A. LPA Contracts

Structural Members and Components

Approval of Pile Driving Equipment

B. Design-Build Contracts

Structural Members and Components

C. State Contracts

Structural Members & Components

Working Drawing Procedures Including Shop Drawing and Falsework Review Procedures Version 10/24/24, Recent changes highlighted To make the review process more efficient, the Department encourages the Contractor to submit electronic copies of shop drawings and design calculations for approval in lieu of printed copies. Every submittal must include the contract number, DES/project number, Contractor’s name, and contact person with contact information. All drawings and calculations should be submitted in the units used for the contract. Regardless of the submittal process described below, Contractors shall communicate directly with the Engineer to keep them informed of the status of submittals. Abbreviations Wherever the following abbreviations are used herein, they are to be construed the same as the respective expressions represented. ASTM American Society for Testing and Materials EOR Engineer of Record ERMS Electronic Records Management System ITAP INDOT Technical Application Pathway LPA Local Public Agency LRRA Load Rating Request Application MSE Mechanically Stabilized Earth RFI Request for Information A. LPA Contracts For LPA contracts, review of all shop drawings and other items listed in Part C are the responsibility of the LPA or their designated representative. Contractors on LPA projects are to submit shop drawings and falsework plans as directed by the LPA. Questions about LPA procedures should be directed to the District Local Projects Administrator. 1. Structural Members and Components Shop drawings for structural members and components are to be submitted to the LPA or their designated representative for review and approval. Since the Department is responsible for fabrication inspection of structural members, upon completion of the shop drawing review, the LPA or their representative should forward an electronic copy of the approved shop drawings to the Department’s Division of Bridge Design, [at](at BridgeDesignOffice@indot.IN.gov)[ ](at BridgeDesignOffice@indot.IN.gov)[BridgeDesignOffice@indot.IN.gov](at BridgeDesignOffice@indot.IN.gov). 2. Approval of Pile Driving Equipment The Contractor shall submit to the LPA or designated representative, a completed pile and driving equipment data form at least 15 calendar days prior to driving piles. The EOR shall review for acceptance the pile and driving equipment data form. The pile and driving equipment data form is available on the Department’s website. The Contractor will be notified by the LPA or designated representative, of the acceptance of the proposed pile driving system within 15 calendar days of the receipt of the pile and driving equipment data form. Acceptance of pile and driving equipment does not relieve the Contractor of the responsibility to provide equipment suitable for driving the specified piling to the required bearing without damage. The LPA or designated representative shall notify the Department’s Geotechnical Services Division at [geotech@indot.in.gov](geotech@indot.in.gov) and the Engineer of the acceptance of the proposed pile driving system. B. Design-Build Contracts Responsibilities and procedures for shop drawing review and approval are typically described in the design-build contract documents. If not otherwise described in the contract, then the procedures or portions thereof for State Contracts are to be followed. 1. Structural Members and Components Once the shop drawings for structural members and components are approved by the responsible party as called out in the contract documents, they are to be submitted by the Contractor directly to Burgess & Niple, [Inc. at](Inc. at) shopplanreview@burgessniple.com for contract document management and to be archived to ERMS. Depending on the design-build contract documents, either the Department or Contractor will be responsible for fabrication inspection of structural members and components. If inspection is the responsibility of the Departm

FAQs

What information must be included with every shop drawing submittal?

Each submittal must include the contract number, DES/project number, contractor’s name, and contact person with contact information. Drawings and calculations should be submitted in the units used for the contract.

How are structural members and components shop drawings handled under LPA contracts?

Shop drawings for structural members and components are submitted to the LPA or their designated representative for review and approval. After review, the LPA forwards an electronic copy of the approved shop drawings to the Department’s Division of Bridge Design.

What is required for pile driving equipment approval on LPA projects?

The contractor submits a completed pile and driving equipment data form at least 15 calendar days before driving piles. The EOR reviews it for acceptance, and the LPA notifies the contractor within 15 calendar days; acceptance does not remove the contractor’s responsibility to provide suitable equipment without damage.

Oct 23, 2026

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