UNC Department of Communication - Administrative Policy and Procedure Manual - Policy 100 - General Office Policies

Oct 22, 2026

Administrative policy and procedure manual for the UNC Department of Communication, defining how departmental implementation aligns with overarching Arts & Sciences and UNC policies. Covers general office operations including approval scope, organizational structure, regular office hours, and procedures governing telephone usage, maintenance, and communication responsibilities. Specifies roles and responsibilities for preparers/approvers, effective dates/versions, employee scope, and step-by-step processes for developing, approving, publishing, and distributing departmental policies.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages22

Reading Time55 min

AccessFree to download

100 – General Office Procedures

101 Approval and Scope of Policies and Procedures

102 Administrative Organization Structure

103 Regular Office Hours

104 Telephone Usage/Maintenance

UNC Department of Communication ADMINISTRATIVE POLICY AND PROCEDURE MANUAL CONTENTS 100 – General Office Procedures 101 Approval and Scope of Policies and Procedures 102 Administrative Organization Structure 103 Regular Office Hours 104 Telephone Usage/Maintenance 105 Office Maintenance 106 Mail and Facsimile Distribution 107 Phone Line Coverage 108 Emergency Action Plan and Contacts 200 – Human Resources 201 Time Reporting 202 Leave Requests 203 Compensated Time 204 Working Hours Schedule 205 Performance Management 206 Community Leave 207 HR Administration UNC Department of Communication Policy Number/Version 100/1 Policy Title General Office Policies Preparer/Approver Penny Harris/Patricia Parker, Chair Effective Date/Version Date November 16, 2015/November 16, 2015 Policy Statement The Department of Communication defers to applicable Arts & Sciences and UNC policies and procedures. Policies in this section are intended to define how university policy are implemented at the department level and are not intended to overrule any governing institutional policies. Institutional Policies This is a list of links to overarching policies and procedures members of the department are expected to review and fellow: [http://policies.unc.edu/](http://policies.unc.edu/) Academic Policies Environmental Health and Safety Policies: [http://ehs.unc.edu/manuals/](http://ehs.unc.edu/manuals/) Facilities Services Policy: [http://www.fac.unc.edu/PlansPolicies](http://www.fac.unc.edu/PlansPolicies) Records Retention and Disposal Policy: [http://library.unc.edu/wilson/uarms/](http://library.unc.edu/wilson/uarms/) University Policies Facilities Use Policy: [http://policies.unc.edu/policies/fac-use/](http://policies.unc.edu/policies/fac-use/) No Smoking Policy: [http://policies.unc.edu/poliicies/no-smoking/](http://policies.unc.edu/poliicies/no-smoking/) Personal Use: [http://fincnacepolicy.unc.edu/policy-procedure/1056-persibak-use-policy/](http://fincnacepolicy.unc.edu/policy-procedure/1056-persibak-use-policy/) Sustainability Policy: [https://policies.unc.edu/files/2013/05/sustainability.pdf](https://policies.unc.edu/files/2013/05/sustainability.pdf) UNC Department of Communication Policy Number/Version 101/1 Policy Title Approval of Policies and Procedures Preparer/Approver Penny Harris/Patricia Parker, Chair Effective Date/Version Date November 16, 2015/November 16, 2015 Policy Statement All department policies and procedures must be approved by the Department Chair prior to coming into effect. Department Policies and Procedures must be developed in accordance with all superseding school, campus, university policies and in accordance with the laws of the State of North Carolina and federal laws. Scope This applies to all personnel in the Department of Communication. Procedure In order to develop a new policy, the policy must be originated through the Business Officer who will draft the language of the policy for review by the Chair. The Chair may choose to distribute the policy for general comment, or approve without review. Once approved the policy will be published and distributed to the personnel in the department, as defined in the scope section of the policy. UNC Department of Communication Policy Number/Version 102/1 Policy Title Administrative Organization Preparer/Approver Penny Harris/Patricia Parker, Chair Effective Date/Version Date November 16, 2015/November 16, 2015 Policy Statement The organization structure of the department must be approved by the Department Chair and managed by the Business Officer. The organizational chart must be updated at least annually. Scope This applies to all department employees Procedure The current administrative organization hierarchy of the Department of Communication is maintained in the manager’s folder on the share drive. For a copy please see the Business Officer. UNC D

FAQs

What is the purpose of the UNC Department of Communication administrative policies and procedures?

The policies define how university policy is implemented at the department level and are not intended to overrule governing institutional policies.

Who must approve department policies before they take effect?

Department policies and procedures must be approved by the Department Chair prior to coming into effect.

How are regular office hours defined for the department?

Regular office hours are between 8:00 am and 5:00 pm, Monday through Friday, with offices closed during recognized holiday periods.

Oct 22, 2026

Uploaded by Anna Hans