TERMS OF REFERENCE FOR APPOINTMENT OF A SERVICE PROVIDER OR A CONSORTIUM OF SERVICE PROVIDERS TO PROVIDE 1100 FORCEPOINT LICENSES FOR A PERIOD OF 3 YEARS - Bidding TOR

Oct 19, 2026

Uploaded by Dipper

Terms of reference for appointing a suitable service provider or consortium to supply 1100 Forcepoint licenses for the Department of Basic Education (DBE) for three annual subscription periods, together with onsite support. The scope covers licensing supply and 60 onsite support hours per annum (180 total), delivery within the DBE environment, and defines project duration as three years. The document specifies no briefing session and sets mandatory bidding requirements including Forcepoint accreditation, fixed VAT-inclusive pricing for the full term, and complete submission of required SBD forms.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages6

Reading Time15 min

AccessFree to download

AIM

BACKGROUND

SCOPE OF WORK

Supply of Forcepoint licenses

On-site support hours

DELIVERABLES AND TIME FRAMES

DURATION OF THE PROJECT

NON-BRIEFING SESSION

BIDDING REQUIREMENTS

Mandatory requirements

Administrative requirements

PRICE AND PREFERENCE POINTS (80/20)

Points for specific goals

PAYMENT

CONDITIONS

TERMS OF REFERENCE FOR APPOINTMENT OF A SERVICE PROVIDER OR A CONSORTIUM OF SERVICE PROVIDERS TO PROVIDE 1100 FORCEPOINT LICENSES FOR A PERIOD OF 3 YEARS 1. AIM To appoint a suitable service provider or Consortium of Service Providers to provide 1100 ForcePoint Licenses & onsite Support to the Department of Basic Education (DBE) for 3 annual subscriptions. 2. BACKGROUND The DBE is dealing with a lot of phishing emails and shall undertake necessary and appropriate measures to strengthen web and email security over the internet access for all workstations and servers. 3. SCOPE OF WORK 3.1. Supply of 1100 Forcepoint Licenses to the Department of Basic Education for a period of 3 years. 3.2. On-site support for 60 hours per annum. Total of 180 hours. 4. DELIVERABLES AND TIME FRAMES The project will be in deployment of licences and onsite support for a period of 3-years where the Service Provider or Consortium will be expected to deliver the identified deliverables within the DBE environment. 5. DURATION OF THE PROJECT The licenses & onsite support will be deployed for Three (3) years. 6. NON-BRIEFING SESSION There will be no briefing session for this project. 7. BIDDING REQUIREMENTS 7.1. Mandatory requirements The bidders must comply with the following mandatory requirements: 7.1.1. The bidders must be accredited resellers of Forcepoint. 7.1.2. Bidders must provide a total price inclusive of VAT for the project and the price should be fixed for the full duration of the project. 7.1.3. Alteration of the Standard Bidding Documents (SBD forms) will lead to disqualification. 7.1.4. The Bidder must submit (a) company profile(s) . In the case of a consortium or a joint venture, a profile of each company must be submitted. 7.1.5 In the case of a Consortium or joint venture, all the parties to the Consortium or Joint Venture must be accredited Forcepoint Resellers. 7.1.6 In the case the bidder intends to subcontract certain tasks, the subcontracted company must be an accredited Forcepoint Reseller. Bidders who do not comply with all of the above mandatory requirements will be disqualified. 7.2. Administrative Requirements 7.2.1. Bidders should return all fully completed and signed attached SBD forms (SBD1, SBD3 . 1, SBD4, and SBD6 . 1) . Non-submission of the SBD6 .1 form will result in non-allocation of specific goals. 7.2.2. In case of a Consortium or Joint Venture, Bidders should individually submit the fully completed and signed SBD forms separately. 7.2.3. If Bidding as a Consortium or Joint venture, the Consortium or Joint Venture must provide the following information and documents: i. The agreement signed by nominated members of both/ all consortium or joint venture partners; ii. Name of the leading company; 7.2.4. If bidding with the intention of subcontracting certain tasks the bidder must state the name of the subcontract Company and the percentage to be subcontracted. 8. PRICE AND PREFERENCE POINTS (80/20) Bids will be evaluated in terms of 80/20 preference point system where 80 points will be used for price only and 20 points for DBE specific goals. (Refer to attached SBD 6.1 form) . The following formula will be used for the calculation of price: Pt Pmin􀂷 Ps = 80􀂨 1 − − 􀂸 􀂧 􀂩 Pmin 􀂹 Ps= Points scored for price of bid under consideration Pt= Rand value of acceptable bid under consideration Pmin= Rand value of lowest bid Points Awarded for Specific Goals A maximum of 20 points will be awarded to a tenderer for the specific goals of people who were historically disadvantaged by unfair discrimination on the basis of being Black, Women, Living with disability, or Youth. Note to Bidders: 1. The bidder must indicate how they claim points for each preference point system. 2. Allocation of points will be prorated as per percentage of ownership of each goal. Incase of a Joint Venture or a Consortium, the points will be averaged 3. DBE will veri

FAQs

What is the main purpose of these Terms of Reference?

To appoint a suitable service provider or consortium to provide 1100 Forcepoint licenses and onsite support for the Department of Basic Education (DBE) over a three-year period.

What are the scope of work deliverables required from the service provider?

The provider must supply 1100 Forcepoint licenses for three years and deliver onsite support totaling 60 hours per annum (180 hours overall), with deployment within the DBE environment.

What are the mandatory bidding requirements?

Bidders must be accredited resellers of Forcepoint, submit a VAT-inclusive total price fixed for the full project duration, and not alter the SBD forms. They must also submit required company profiles and ensure consortium/joint venture parties are all Forcepoint accredited, including subcontracted companies when applicable.

Oct 19, 2026

Uploaded by Dipper