TERMS OF REFERENCE FOR APPOINTMENT OF A SERVICE PROVIDER OR A CONSORTIUM OF SERVICE PROVIDER(S) - Coding and robotics kits for Grades 7-9 - Six-month delivery with one-day centralised training

Oct 19, 2026

Uploaded by McQueen

Appointment terms for supplying, packaging, labelling, and distributing 4042 Coding and Robotics kits for Grades 7-9 across nine South African provinces over six months, including a one-day centralised face-to-face training for selected coding and robotics officials. The scope requires a reputable service provider to provide the kits, conduct training for DBE and provincial subject specialists, and demonstrate functionality and educational suitability, while managing logistics, phased delivery schedules, and required documentation such as proof of delivery and invoices.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages19

Reading Time48 min

AccessFree to download

Aim

Appointment objectives and training coverage

Background

Policy context and 4IR curriculum alignment

Scope of Work

Supply, packaging, labelling, and distribution

Training responsibilities and deliverables

Implementation, timelines, and risk management

Delivery schedule by province (Table 1)

TERMS OF REFERENCE FOR APPOINTMENT OF A SERVICE PROVIDER OR A CONSORTIUM OF SERVICE PROVIDER (S) TO PROVIDE THE DEPARTMENT OF BASIC EDUCATION (DBE) WITH 4042 CODING AND ROBOTICS KITS FOR GRADES 7-9 OVER A PERIOD OF SIX MONTHS, INCLUDING A ONE (1) DAY CENTRALISED FACE TO FACE TRAINING SESSION FOR SELLECTED CODING AND ROBOTICS OFFICIALS ON THE UTILISATION OF THE RESOURCES 1. AIM 1.1 To appoint a service provider or consortium of service providers with expertise to supply, package, label and distribute Coding and robotics kits to: 1.1. 1 Four thousand (4000) Coding and Robotics kits across the nine (9) provinces. 1.1.2 Forty-two (42) officials who will be attending the training. 1.2 To provide a one-day face-to-face training session for thirty-six (36) Provincial and six (6) DBE officials on the usage of Coding and robotics resources. The training will be conducted at a centralised venue that will be agreed upon between the department and the appointed service provider. 2. BACKGROUND 2. 1 The South African Government is redirecting youth toward the acquisition of scarce skills to enable them to participate in the local mainstream economy and to be competitive globally. In terms of the State of the Nation Address (SONA) and the Sixth Administration priorities, the President has placed education at the apex of Government priorities. Given the current and future importance of technology globally, the President has given a directive for the introduction of a Coding and Robotics Curriculum. 2.2 The Department of Basic Education has introduced a Coding and Robotics Curriculum which supports the current Technology subject offering to Grades 7-9. This is to be seen in the context of the Fourth Industrial Revolution (4IR) Coding, Robotics and Technology merging theory and practice to enhance the practical and manipulative skills of learners. 2.3 The Coding and Robotics curriculum is piloted in one thousand ( 1000) schools at Grade 7 level throughout the country. 2.4 The pilot is intended to cover all the categories of schools in the system namely Full Service, Multi-Grade and Special Schools for learners with disabilities. 3. SCOPE OF WORK 3. 1 The DBE requires the services of a service provider or a consortium of service providers to supply, package, label and distribute the Coding and robotics resources to all nine (9) PEDs. Bidding service providers must be reputable with extensive, demonstrable knowledge and experience in the packaging, distribution, and delivery of Coding and robotics resources. 3.2 The service provider must also provide the requisite training to the DBE and Provincial Subject Specialists on the utilisation of the Coding and robotics resources supplied. 3.3 A comprehensive business process plan must include details pertaining to the logistical requirements for the execution of this tender. Human and physical resources needed for implementation must be included in the bid documentation submitted. The project plan must cover all phases of the project and must clearly describe the sequence of activities including time frames for deliverables at each stage and associated costs. Risks must be identified with detailed, appropriate risk mitigation plans enumerated. 3.4 The responsibilities of the DBE and the successful service provider: 3.4.1 The Department shall: 3.4.1.1 Provide the service provider with the delivery addresses; 3.4.1.2 Monitor the delivery of consignments to provincial centres; 3.4.1.3 Compile and submit paperwork for payment on receiving Proof of Delivery (PoD) and invoices from the service provider; and 3.4.1.4 Provide venue, accommodation and conferencing for one day centralised training session. 3.4.1.5 In consultation with the service provider and provinces, schedule the centralized Training session. 3.4.2 The service provider is expected to: 3.4.2.1 Supply the Coding and robotics kits as per specifications; 3.4.2.2 Package and label the resources as

FAQs

What is the main aim of this tender?

To appoint a service provider (or consortium) with expertise to supply, package, label, and distribute Coding and Robotics kits for Grades 7–9, and to provide a one-day centralised face-to-face training session for selected officials.

What kits and training coverage are required?

The provider must deliver 4042 Coding and Robotics kits across nine provinces and conduct a one-day centralised training covering 36 Provincial officials and six DBE officials on the utilisation of the resources.

What responsibilities and documentation are expected from the service provider?

The provider must supply kits per specifications, package and label as instructed, distribute to all nine provinces, meet delivery schedules, provide functionality and educational suitability evidence, specify warranty/guarantee periods, and submit proof of delivery and invoices to support payment.

Oct 19, 2026

Uploaded by McQueen