TERMS OF REFERENCE - Appointment of a Service Provider for Printing, Storage, Packaging and Distribution of Learner Workbooks

Oct 19, 2026

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Terms of Reference for the appointment of a suitably qualified service provider, or a consortium of providers, to print, store, package and distribute Grades R to 9 learner workbooks for the Department of Basic Education over three years, with an option to extend for two additional years. The document sets out project description, purpose, background, scope and key deliverables, general and mandatory requirements, evaluation process, functionality expectations, and contract-related conditions, including distribution arrangements and price adjustment mechanisms.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages23

Reading Time58 min

AccessFree to download

Abbreviations

1. Description of the project

2. Purpose

3. Background

4. The scope of work / key deliverables

5. General requirements

6. Mandatory requirements

7. Conditions

8. Evaluation process

9. Functionality

10. Compulsory briefing session

11. Preferential point system

12. Contract Price Adjustment

13. Contact details

TERMS OF REFERENCE Appointment of a service provider or a consortium of service providers for printing, storage, packaging and distribution of workbooks for the Department of Basic Education for a period of three (3) years, with an option to extend for another two (2) years Page 1 of 23 Table of contents Page Abbreviations 3 1. Description of the project 4 2. Purpose 4 3. Background 4 4. The scope of work / key deliverable 4 5. General requirements 5 6. Mandatory requirements 6 7. Conditions 8 8. Evaluation process 10 9. Functionality 11 10. Compulsory briefing session 19 11. Preferential point system 19 12. Contract Price Adjustment 20 13. Contact details 23 Page 2 of 23 ABBREVIATIONS BAC : Bid Adjudication Committee B-BBEE : Broad-Based Black Economic Empowerment CPA : Contract Price Adjustment CSD : Central Supplier Database DBE : Department of Basic Education ERRP : Economic Reconstruction and Recovery Plan GCC : The General Conditions of Contract LED : Local Economic Development LTSM : Learner Teacher Support Material NATIS : National Traffic Information System SBD : Standard Bidding Document TCBD : Transversal Contract Bidding Document VAT : Value-Added Tax PED : Provincial Education Department POPI : Protection of Personal Information SANAS : The South African National Accreditation System SMME : Small, Medium and Micro-enterprises SCC : Special Conditions of Contract SLA : Service Level Agreement Page 3 of 23 1 DESCRIPTION OF THE PROJECT 1.1 The project seeks to provide all Grades R to 9 learners in public schools with learner workbooksto enhance learning and teaching and improve learner outcomes. 1.2 The Department of Basic Education (DBE) is required to print and distribute the Grades R to 9 Volume 1 and 2 workbooks to all public schools. 1.3 The printed workbooks must be distributed as indicated in Annexure A: Scope of work in paragraph 5. 2 PURPOSE 2.1 The workbooks are intended to support the improvement of learner performance in Languages, Life Skills and Mathematics by assisting teachers to expose learners to a set of standardized exercises. 2.2 The purpose of this bid invitation is to appoint a suitably qualified service provider or a consortium of service providers to print, store, package, and distribute Grades R to 9 learner workbooks to public schools/education districts/Provincial Education Department (PED) offices as well as DBE offices. Bidders are requested to note that printing includes binding of materials. Bidders are also requested to note that packaging, includes picking and packing of materials. The distribution of learner workbooks to education districts, PED offices and DBE offices maybe made as a special request, however these special requests also form part of the contract as contemplated in paragraph 4.3. 3 BACKGROUND 3.1 Since 2011, the Department of Basic Education has been providing learner workbooks for identified subjects to learners in public schools. The provision of a workbook for each learnerin each subject is a critical deliverable of the DBE. 4 THE SCOPE OF WORK / KEY DELIVERABLES 4.1 The successful service provider or a consortium of service providers is/are expected to perform the following key deliverables in the execution of ensuing contracts: 4.1.1 Print, store, package and deliver the specified Grades R to 9 learner workbooks to all public schools. Page 4 of 23 4.1.2 Ensure that Grades R to 9 learner workbooks are delivered at the correct school/s/education districts/PED offices/DBE office’s address in proper condition, in correct quantities and signed for by the designated official with proof of receipt of the workbooks with a school stamp/education district stamp/PED stamp/DBE stamp. 4.1.3 The successful service provider or a consortium of service providers is required to print, store, package and deliver the following specified workbooks: 4.1.3.1 Grade R (terms 1

FAQs

What is the main objective of the bid invitation?

To appoint a suitably qualified service provider, or consortium, to print, store, package and distribute Grades R to 9 learner workbooks for public schools and DBE-related offices.

What period does the contract cover?

The contract is for three (3) years, with an option to extend for another two (2) years.

Which workbooks must the provider print and deliver?

The required deliverables include Grade R terms 1–4 in 11 official languages, Grades 1–6 home language volumes 1 and 2, Grades 1–3 mathematics volumes 1 and 2, Grades 4–9 mathematics in English and Afrikaans volumes 1 and 2, and additional specified Life Skills and First Additional Language workbooks.

Oct 19, 2026

Uploaded by Cart