SY 2018 E-Report Card Collection Instructions - Data Collection Instructions for the 2017-18 School Year - Item-by-Item Guidance

Oct 10, 2026

Uploaded by Jake

SY 2018 E-Report Card collection instructions guide educators through IWAS form submission for the 2017-18 school year. The document specifies confirmation-step checks, form availability, and a July 31, 2018 deadline, including contact support. It details item-by-item data entry rules for student attendance totals, chronic truants, and chronic absenteeism definitions, plus parental contact percentages, school days in session, health and wellness/PE frequency calculations, and elementary class size section and enrollment reporting requirements.

LanguageEnglish

CategoryExam

FormatPDF

Pages5

Reading Time13 min

AccessFree to download

SY 2018 E-Report Card Collection Instructions

E-Report Card Form Availability and Submission Timeline

Item-by-Item Data Collection Instructions

1. Student Attendance

2. Chronic Truants

3. Chronic Absenteeism

4. Parental Contact

5. Schoolyear Days in Session

6. Health and Wellness (PE Days/Week)

7. Elementary Class Size

SY 2018 E-Report Card Collection Instructions The E-Report Card Form (86-43) will be available in IWAS on May 15, 2018. At step 1 on the confirmation page, please check the grades served data closely. To fulfill ESEA requirement, a new data element, Chronic Absenteeism, will be collected through E-Report Card this year. 2018 School Report Card Instructions for Data Collection Form, 2017-18 School Year ITEM-BY-ITEM INSTRUCTIONS: Please read before entering data. Do not report Pre-K data. Deadline: July 31, 2018. If more time is needed, please call (217) 782-3950. 1. STUDENT ATTENDANCE. A. Enter the sum of the number of students in attendance each school day,(i.e. add the attendance for day 1 + the attendance for day 2 + the attendance for day 3 + ... etc. ) B. Enter the sum of the number of students absent each school day (i.e. add the absences for day 1 + the absences for day 2 + absences for day 3 + ... etc. ) for the 2017-2018 school year. Note: Enter data only for kindergarten and above (K-12) students who are enrolled (housed) in the school. Round reported data to the nearest whole number. Half day kindergarten students are counted the same as the other students. Attendance days, not number of students by type: In the cells for disaggregated data, provide the attendance days for each category of students. For example, the attendance days for males should include the number of males in attendance for each day of the school year. Do not use commas when entering data in the thousands—this will result in an error message. Students changing status: Students who belonged to a specific subgroup for only part of the year (e.g. low income, EL, etc. ) should only be accounted for in that subgroup for the period of time they belonged to the subgroup. For example: If a student was considered low income for only for 3 out of 9 months of the year their attendance should only be counted in the low income category for 3 months. This applies to all other categories such as homeless, EL and students with disabilities. 2. CHRONIC TRUANTS. For all students in this school enter (A. ) the number of chronic truants. A chronic truant is a student who has been absent without valid cause from school attendance for 5% or more of the previous 180 regular attendance days. 3. CHRONIC ABSENTEEISM. For all students in the school enter (A. ) the number of chronically absent students. In accordance with the Office for Civil Rights’guidance, a student is absent if he or she is not physically on school groundsand is not participating in instruction or instruction-related activities at an approved off-grounds location for the school day. Chronically absent students include students who are absent for any reason (e.g., illness, suspension, the need to care for a family member), regardless of whether absences are excused or unexcused. Include students who were enrolled in the school for at least 10 school days at any time during the school year, and who missed 10% of the school days in which they were enrolled in the school. Students should be counted once at each school he/she attends. Only students who miss 50% or more of a school day should be counted as absent. For example: If a student is enrolled in school A for half the school year and school B for the other half of the school year, this student should be counted at both school A and B. For state institutions (juvenile justice school and department of health service schools), student must be enrolled in a state institution for 60 school days before Chronic Absenteeism starts being collected. 4. PARENTAL CONTACT. Enter (A. ) the percent of students whose parents had personal contact with their students’teachers. Teachers include all certified staff, such as student counselors and administrators. Count students only once; there should not be multiple counts. Exclude form letters or notices; parental letters/calls relating to student absences; regular notification of grades

FAQs

What is the deadline for submitting the 2017-18 E-Report Card data?

The deadline is July 31, 2018. If more time is needed, call (217) 782-3950.

How should chronic absenteeism be counted for E-Report Card reporting?

A student is absent if they are not physically on school grounds and not participating in instruction or instruction-related activities at an approved off-grounds location. Chronically absent students include any reason for absence, and must be enrolled at least 10 school days and miss 10% of enrolled school days; students are counted once per school they attend.

How is health and wellness (physical education days per week) calculated?

Use the total number of PE days per week for all students divided by the total number of students, excluding recess. Record to the nearest one decimal, and keep the data range between 0 and 5.

Oct 10, 2026

Uploaded by Jake