Supports Program Policies & Procedures Manual - Version 10.0.1 - Updates Summary - September 2025

Sep 20, 2026

Uploaded by Paura

Supports Program Policies & Procedures Manual, Version 10.0.1, September 2025, documents updated policies and procedures for New Jersey’s Department of Human Services, Division of Developmental Disabilities. The revision clarifies manual applicability to Medicaid and Division-approved providers, including Support Coordination Agencies, and expands guidance for NJCAT re-assessments and acuity requirements. It updates SC responsibilities, electronic signature guidance, self-directed employee rules, fiscal intermediary references, audit thresholds, training, incident reporting, appeals and reinstatement, and multiple service definitions, plus corresponding appendix updates and rate adjustments.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages243

Reading Time10 h 12 min

AccessFree to download

INTRODUCTION

1.1 Supports Program Policy Manual

1.2 Overview of the Division of Developmental Disabilities

1.2.1 Mission and Goals

1.2.2 Key Themes

1.2.3 Division of Developmental Disabilities Responsibilities

2 VISIONING A LIFE COURSE – TRANSITIONING TO ADULTHOOD

3 DIVISION OF DEVELOPMENTAL DISABILITIES ELIGIBILITY

3.1 Requirements for Division Eligibility

3.1.5 Limited Circumstances Where a Person Ages 18 through 21 May Receive Division Services

3.2 Intake/Application Process

3.2.1 Application

3.2.2 Additional Documents

State of New Jersey Department of Human Services Division of Developmental Disabilities Supports Program Policies & Procedures Manual Supports Program Policies & Procedures Manual, Version 10.0.1 – September 2025 | Section | Description of Changes | | --- | --- | | Overall
Manual | • General grammatical, typo corrections, updates to form names, email addresses, and links where applicable, etc. | | Section 1 | • Clarified manual applicability to Medicaid/Division approved providers, including Support Coordination Agencies. | | Section 3 | • For NJCAT re-assessments, clarified that a person needs to be assigned an SCA and have an ISP and PCPT.
• Added Section 3.4.1 Acuity Factor Requirements; Added and Edited 3.4.2 Behavioral Acuity Requirements; and Added and Edited 3.4.3 Medical Acuity Requirements.
• Revised individual budgets to reflect rate increases since last revision. | | Section 6 | • Updated SC Responsibilities to reflect that: The Participant Rights and Responsibilities form is now integrated into the ISP; That the Division needs to be alerted ifa person served is homeless, pending eviction, or otherwise experiencing health and safety challenges; That for persons assigned acuity, Provider Search can be used to ensure agencies they are referred to serve people with acuity; That ifa person is moving to a setting without a family caregiver present the Independent Living Tool needs to be completed. | | Section 7 | • Added guidance on electronic signatures. | | Section 8 | • Updated data related to Reasonable and Customary wages.
• Clarified that Self-Directed Employees cannot be paid for hours which they are asleep.
• Updated information related to Self-Directed Employee training. | | Section 10 | • Updated to reflect Acumen as the incoming Fiscal Intermediary for DDD’s Vendor Fiscal/Employer Agent model. | | Section 11 | • Updated information on required sections of Policy and Procedure manual. | | Section 13 | • Updated information in Annual ISP section. | | Section 14 | • Updated Audit Thresholds | | Section 15 | • Updated elements related to updated training requirements.
• Updated sections related to Incident Reporting. | | Section 16 | • Updated information in Appeals and Reinstatement section. | | Section 17 | • Made minor updates to Behavioral Supports service definition.
• Updated Day Habilitation service definition to reflect that, if serving persons with acuity, the agency must have the proper credentials and that the values to receive a three-and five-year certification have been increased.
• Updated information on Activity Fees in Goods and Services service definition.
• Updated Individual Supports service definition to reflect that, if serving persons with acuity, the agency must have the proper credentials.
• Updated Natural Supports service definition to reflect current training requirements.
• Updated Pre-Vocational Services service definition to better explain the two-year limitation on the service.
• Updated Respite service definition to reflect that, if serving persons with acuity, the agency must have the proper credentials.
• Updated Support Coordination service definition to reflect that the Participant Rights and Responsibilities form is now integrated into the ISP; That the Division needs to be alerted ifa person served is homeless, pending eviction, or otherwise experiencing health and safety challenges; That ifa person is moving to a setting without a family caregiver present the Independent Living Tool needs to be completed.
• Made various updates to the Supports Brokerage service definition. | | Section 18 | • Updated definitions. | | Appendix | • Updated Appendix A.
• Updated Quick Reference Guide to Mandated Staff Training in Appendix E and split into three sections. One for DSPsand other staff; One for Self-Directed Employees; and One for Support Coordination.
• Updated rates to reflect increases since last revision in Appendix H.

FAQs

What key changes were made to Section 3 regarding NJCAT re-assessments?

Section 3 clarifies that an individual needs to be assigned an SCA and have an ISP and PCPT for NJCAT re-assessments. It also adds acuity factor, behavioral acuity, and medical acuity requirements and revises individual budgets for rate increases.

How did Section 6 update Support Coordination responsibilities?

Section 6 updates SC responsibilities to reflect that the Participant Rights and Responsibilities form is integrated into the ISP. It also requires alerting the Division about homelessness, pending eviction, or other health and safety challenges, and includes guidance on Provider Search and the Independent Living Tool when moving without a family caregiver.

What additional guidance and updates were introduced across the manual’s training and procedures?

The manual adds guidance on electronic signatures and updates areas including mandated staff training, self-directed employee training, incident reporting, appeals and reinstatement, audit thresholds, and definitions within multiple service sections. It also updates appendix items such as quick reference training sections and PMPM/rate values.

Sep 20, 2026

Uploaded by Paura

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