Student Visa Application Guide - to all student visa applicants - Osaka YMCA Gakuin

Oct 5, 2026

Student Visa Application Guide for all student visa applicants outlining the required process and documentation for Osaka YMCA Gakuin. It explains that immigration conducts strict residence qualification examinations and that the school will perform necessary assessments before submission. The guide details document validity periods, translation requirements, formatting rules, submission deadlines, and that reviewed documents are generally not returned except for originals/certificates. It also provides itemized instructions covering forms, statements of intent, photos, diplomas, transcripts, employment proof, Japanese study records, and family/identity documents.

LanguageEnglish

CategoryExam

FormatPDF

Pages4

Reading Time10 min

AccessFree to download

Student Visa Application Guide

Key rules before submission

List of documents to be submitted

S 202704 Student Visa Application Guide -to all student visa applicants- All applicants undergo a strict residence qualification examination conducted by immigration officials. Prior to application submission, the school (Osaka YMCA) will conduct necessary assessments. Applicants must be knowledgeable regarding procedures and the documents necessary. Complete and review your documents as early as possible. *Submission Deadline: One month before the date designated by Immigration Regarding application documents and how to complete them ▼ Official documents are valid for only 3 months from the date of issue. (6 months as for photos) ▼ Please do not use correction tape/fluid. ▼ Documents prepared in a foreign language must be submitted with Japanese translations. With the translation, the name, affiliation and contact information of the translator must be submitted. *Submitted documents, regardless of the results of the examination (accepted or rejected), will not be returned to the applicant except for original documents or certificates (i.e., diplomas) Osaka YMCA Gakuin I. List of documents to be submitted 1. Application form （predetermined format） * The form may be filled out by hand or digitally, however, the document must be signed by the applicant. * An applicant who has applied for any type of visa other than the short-stay visa is required to list past applications. Check the box marked ‘yes’ for application history regardless of the results of prior applications (include withdrawals) . List application number and date of application. The information will be verified later. * List your Japan history / educational background (including compulsory education), work history, Japanese language history, family information (including housemates, 2 parents or relatives) . * Record school enrollment periods, explain if there are more than a 6-month blanks in the academic record. * If there is some discrepancy between the date of graduation and the date of the diploma, provide an explanation on a separate piece of paper. 2. Statement of intent （predetermined format） * The applicant may write or type in his / her native language, however, make sure to sign the document by hand. * If the document is written in a foreign language, the applicant must provide a Japanese translation with the name, affiliation and contact information of the translator included. * Essay content: Must explain in detail your study abroad purpose and motives as well as plans upon completion of Japanese language study. Use additional paper if necessary. * If 5 years or more have passed since you were last enrolled in school, explain very specifically your objectives for learning Japanese and give detailed plans for your future. * Work experience should be listed with an explanation of the correlation between former work experience and plans to study Japanese and future career plans. 3. Photographs (JPEG) 5MB or less, 480 x 640 pixels or higher *Facing forward with no hats. /*With a plain background/*Clear and in focus 4. Diploma or a copy from the last school last attended * The original will be returned to the applicant when the application review is completed * Applicants enrolled in high school or college at the time of application and plan to study abroad upon graduation, must submit an official certificate of completion at the time of application and upon receiving a diploma, must submit a copy of the diploma. * Applicants enrolled in a high school or college planning to return to the school upon completion of the study abroad program, must submit a student identification certificate * 5. Photocopy of a transcript or grade report from the school last enrolled in 6. Certificate of employment * Everyone with employment history must submit this document. On the company letterhead, list the name of the company, phone number, date of issue and name of the boss. 7. Record of Japanese lang

FAQs

What is the main examination process for student visa applicants?

Applicants undergo a strict residence qualification examination conducted by immigration officials. Before submission, Osaka YMCA Gakuin conducts the necessary assessments.

How long are official documents valid and what document-preparation rules apply?

Official documents are valid for only 3 months from the issue date (photos have a different validity period). Do not use correction tape or correction fluid, and submit documents prepared in a foreign language with Japanese translations including the translator’s name, affiliation, and contact information.

What must be included in the statement of intent?

The statement must explain the study abroad purpose and motives in detail, plus plans after completing Japanese language study. If 5 years or more have passed since enrolling in school, the applicant must provide specific objectives for learning Japanese and detailed future plans, including how work experience relates to studying Japanese and future career plans.

Oct 5, 2026

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