Student Health Data - Eye Exam System IWAS Electronic Submission User Guide - August 2020

Oct 10, 2026

Uploaded by Marglet

Student Health Data–Eye Exam System IWAS Electronic Submission User Guide explains how Illinois K-12 schools complete and submit student eye examination data through the ISBE Web Application Security (IWAS) system. It covers eligibility timing (online survey completion by October 15 and submission by June 30), user access and roles across multiple IWAS user levels, and the authorization process. The guide also provides step-by-step instructions to log in, locate the Student Health Data–Eye Exam system, and navigate reporting screens.

LanguageEnglish

CategoryHealthcare

FormatPDF

Pages24

Reading Time1 h 0 min

AccessFree to download

Introduction

IWAS User Access

How to Get Started in IWAS

How to Approve or Return Data for Corrections (School Administrators)

How to Approve or Return Data for Corrections (RCDT Administrators)

How to Print School/District Summaries

Data Submission Hierarchy

STUDENT HEALTH DATA– EYE EXAM SYSTEM IWAS Electronic Submission User Guide Illinois State Board of Education August 2020 TABLE OF CONTENTS Introduction ...................................................................................................................................... 1 IWAS User Access .......................................................................................................................... 1 How to Get Started in IWAS ...........................................................................................................2 How to Approve or Return Data for Corrections (School Administrators) ...................................15 How to Approve or Return Data for Corrections (RCDT Administrators) ...................................17 How to Print School/District Summaries.......................................................................................20 Data Submission Hierarchy ...........................................................................................................21 STUDENT HEALTH DATA–EYE EXAM SYSTEM USER GUIDE FOR IWAS ELECTRONIC SUBMISSION INTRODUCTION Student eye examination data is collected online via a secure connection over the Internet known as the Illinois State Board of Education (ISBE) Web Application Security (IWAS) System. Eye examinations are applicable only to children entering kindergarten or entering any grade above kindergarten for the first time in an Illinois school. Please complete the online survey of eye examination data as of October 15 and submit the completed survey to ISBE by June 30. IWAS USER ACCESS The Student Health Data–Eye Exam System has multiple user levels, as defined by the IWAS System. Your role will be governed by the IWAS user level assigned to you. RCDT Administrators are granted automatic access to the Student Health Data–Eye Exam System. Please consult the IWAS user guide located on the IWAS home page [at](at ftp://help.isbe.net/webapps/iwas/pdf/IWASUserGuide.pdf)[ ](at ftp://help.isbe.net/webapps/iwas/pdf/IWASUserGuide.pdf)[ftp://help.isbe.net/webapps/iwas/pdf/IWASUserGuide.pd](at ftp://help.isbe.net/webapps/iwas/pdf/IWASUserGuide.pdf)[f](at ftp://help.isbe.net/webapps/iwas/pdf/IWASUserGuide.pdf). IWAS User Levels Document Author–this is typically the lowest level user (i.e., Clerk, Secretary, etc.) . The Document Author has the ability to enter and/or edit information related to eye examinations and submit it for approval to the school principal for public schools or RCDT Administrator for nonpublic schools. Once submitted for approval, the Document Author will no longer be able to enter or edit data unless the data have been disapproved by the School Administrator or RCDT Administrator. School Administrator–this level is typically assigned to public school principals. The School Administrator has the ability to enter and/or edit information related to eye examinations and submit it to the RCDT Administrator for approval. Once the data have been submitted, the School Administrator will no longer be able to enter or edit data unless the data have been disapproved by the RCDT Administrator. District Document Author–this level is typically assigned to a public school district level clerk who is responsible for submitting data for multiple schools within a district. Once school data have been submitted, the District Document Author will no longer be able to enter or edit data for that school unless the data have been disapproved and returned by the RCDT Administrator. RCDT Administrator–this level is typically assigned to public school district superintendents and nonpublic school principals/administrators. The RCDT Administrator is responsible for review and submission of school-level reports to ISBE. ISBE Administrator–this level is reserved for qualified ISBE personnel. HOW TO GET STARTED IN IWAS You will need an IWAS account to be able to access the Student Health Data–Ey

FAQs

What is the Student Health Data–Eye Exam System used for, and who must submit data?

The system collects student eye examination data online for children entering kindergarten or entering any grade above kindergarten for the first time in an Illinois school.

What are the submission deadlines for the eye exam survey and completed submission?

Complete the online eye examination data survey as of October 15 and submit the completed survey to ISBE by June 30.

How do different IWAS user roles affect data entry and editing after submission?

After a user submits data for approval, they cannot enter or edit it again unless the relevant School Administrator or RCDT Administrator disapproves and returns the data for corrections.

Oct 10, 2026

Uploaded by Marglet