Student Data for English Language Learners (ELL) - Data Elements and ELL Services Coding

Oct 10, 2026

Student data fields and coding definitions for English Language Learners (ELL) are organized to support district reporting. The document specifies date formats and rules for first enrollment, new arrivals, ELL placement entry status, and the start/end of ELL services with interruption and re-entry logic. It also defines program service intensity by class periods per week and includes indicators for Title III status, Section 504 accommodations, developmental bilingual education, dual language/two-way immersion, and sheltered English instruction.

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Student Data for English Language Learners (ELL)

Enrollment and ELL Placement Coding

ELL Services Dates, Reasons, and Service Intensity

Program Indicators and Instruction Models

| Student Data for English Language Learners (ELL) | | | | | | | --- | --- | --- | --- | --- | --- | | Data Elements | Code | Value | Description | Data
Type | Mandatory/
Optional | | Date First Enrolled in District/LEA | mm/dd/yyyy | Month/
day/year | The month, day, and year of the date student enrolled in the district/LEA (Local Educational Agency) for the first time. | char (10) | Mandatory | | New Arrival to U.S./ First Year In U.S. | 01 | Yes | New Arrival to U.S. is an ELL student who has attended schools in the United States for 12 months or less. | char(2) | Mandatory | | | 02 | No | | char(2) | | | ELL PlacementEntry Status | 01 | New | New LEP student. (Removed after 2011 School Year) | char (2) | Mandatory | | | 02 | Returning | Returning LEP student. (Removed after 2011 School Year) | char (2) | | | | 03 | Parents
Refused | Parents refused ELL Services for the student.
(Removed after 2011 School Year) | char (2) | | | Date Student Started Receiving ELL Services | mm/dd/yyyy | Month/
day/year | The date the student began receiveing ELL services in your District without interruption. An interruption in ELL Services is defined as one of the following:
1) Student transfers to another district.
2) Student’s enrollment is exited for any reason other than Promotion. Code 05 or Retained in same grade or demoted to a lower grade Code 12.
If the student has an interruption in ELL Services, enter the date the student Re-entered ELL Services in your district. If district does not offer ELL Services use date entered as "New" LEP student to populate the Date Enrolled or Re-Entered to Receive ELL Services . | char (10) | Mandatory | | Student Data for English Language Learners (ELL) | | | | | | | --- | --- | --- | --- | --- | --- | | Data Elements | Code | Value | Description | Data
Type | Mandatory/
Optional | | Date ELL
Services Ended | mm/dd/yyyy | Month/
day/year | This is the date ELL services for the student ended in the district during the current school year. Leave blank, if ELL Services for the student have not ended during the current school year.
Also leave blank if NOT Withdrawn by Parents (code 02) or NOT Erroneous entry (code 07) . See Reason for Ending ELL Services. In this instance the student's Exit Enrollment Date will populate this field. | char (10) | Optional; if Yes, then the Reason for Ending ELL Services is mandatory | | Reason for
Ending ELL Services | Number | Value | For each student with a date recorded for Ending ELL Services, enter the appropriate code or number listed below. If NO Date ELL Services Ended was reported, leave this field blank. | char(2) | Optional: however, if Date ELL Services Ended was
entered, this field is mandatory | | | 02 | Withdrawn by
Parents | Student was withdrawn from the program at the request of parents. | | | | | 07 | Erroneous
entry | Student was entered as LEP in error. | | | | Class Periods
Provided per Week | | | Report the level of ELL services provided. (Note: A class period is considered at least 30 minutes. ) | char(2) | Mandatory | | | 00 | None | LEP student did not receive ELL program services. | | | | | 01 | Low | LEP student received ELL program services for less than 5 class periods per week. | | | | | 02 | Moderate | LEP student received ELL program services from 5 to 9 class periods per week | | | | | 03 | High | LEP student received ELL program services for more than 10 class periods per week. | | | | Student Data for English Language Learners (ELL) | | | | | | | --- | --- | --- | --- | --- | --- | | Data Elements | Code | Value | Description | Data
Type | Mandatory/
Optional | | Title III Status | 01 | Yes | "Yes" if student is part of the district's Title III (LIPLEPS and/or IEP), NCLB allocation. For districts receiving Title III allocations, whether directly or through a consortium, all ELLs benefiting from that grant should be coded as"Yes"

FAQs

How is a new arrival to the U.S. defined for ELL reporting?

A new arrival is an ELL student who attended U.S. schools for 12 months or less.

What determines whether there is an interruption in ELL services?

Interruption occurs if the student transfers to another district or enrollment is exited for reasons other than promotion, or moves to a different/changed grade status. If interrupted, the date the student re-entered ELL services should be recorded.

How are the class periods provided per week categorized?

Categories are None (0), Low (less than 5), Moderate (5 to 9), and High (more than 10 class periods per week), with a class period defined as at least 30 minutes.

Oct 10, 2026

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