Settlement Requirements for contracts of Service, Work and Construction at GIZ Viet Nam

Q: What supplementary information does the document provide for GIZ Viet Nam contracts?

It provides supplementary invoicing information on the Annex: General Terms and Conditions 2025, which applies unless otherwise agreed in the individual contract.

Q: How are interim or final payments processed, step by step?

Each installment is divided into (A) Invoice Verification using the LERF service entry sheet and (B) Invoice Processing after GIZ confirms the LERF.

Q: What deadlines apply for advance payment and LERF processing?

GIZ reviews and approves advance payment documents within 10 working days, and reviews and approves the LERF within 15 working days after receipt of the service entry sheet.

Sep 17, 2026

Uploaded by Berry Peter

Settlement Requirements for Service, Work and Construction contracts at GIZ Viet Nam provide supplementary invoicing information that applies to relevant annexed general terms unless otherwise agreed. It covers advance payments and one-time, interim, and final installments, including electronic forms for LERF (service entry sheets) and invoicing steps. The document sets processing and review timelines, required supporting documents, email subject formats, submission rules, and conditions for invoice issuance after LERF confirmation, including deadlines and submission methods for attachments.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages19

Reading Time48 min

AccessFree to download

Forms and instructions for (electronic) processing of Advance, Interim and Final payments

1.1 Advance payments

1.2 One-time, Interim and Final Payments

Please click for the Vietnamese version / Vui lòng ấn vào đây để tải bản tiếng Việt Settlement Requirements for contracts of Service, Work and Construction at GIZ Viet Nam This document provides supplementary invoicing information on the Annex: General Terms and Conditions 2025 and always applies unless otherwise agreed in the individual contract. This applies to all types of contracts of services, work and construction of which written or no written contract was concluded with the GIZ Vietnam C&P units. 1. Forms and instructions for (electronic) processing of Advance, Interim and Final payments 1.1 Advance payments • Forms: The contractor uses the electronic forms provided by GIZ: - For Appraiser: link - For Firm/Organization: link • How to fill in the form: link • [Send the forms/ request to mailbox:](Send the forms/ request to mailbox: fin.processing_vn@giz.de)[ fin.processing_vn@giz.de](Send the forms/ request to mailbox: fin.processing_vn@giz.de) • Subject of the request email: ADVANCE_Contract number_Contractor‘s name • Required supporting documents: overview as per Checklist of payment dossier • Processing time: GIZ will review and approve advance payment documents within 10 working days. The review period will commence upon receipt of the payment request. Any enquiries from GIZ regarding the advance payment document will have a tolling effect until the contractor provides a final response. • Note: - Each request shall be submitted individually by e-mail (i.e. , one e-mail with one form and the relevant attachments per advance payment) . - The contractor might be required to submit the original documents to GIZ via post. The GIZ responsible Finance Officer (Commercial Auditor) will inform the contractor if the original documents are required. - For organization: Upon receipt of advance payment, contractor issue and send VAT electronic [invoice to mailbox](invoice to mailbox fin.processing_vn@giz.de)[ fin.processing_vn@giz.de](invoice to mailbox fin.processing_vn@giz.de) 1.2 One-time, Interim and Final Payments: each installment shall be divided into 2 steps: (A) Invoice Verification (Service Entry Sheet – LERF) and (B) Invoice Processing (Invoicing): (A) Service Entry Sheet – LERF Before invoicing, the contractor shall submit a LERF form together with all relevant attachments/documents to GIZ to confirm the service provided and completed by the contractor (for commercial and technical review) . • Forms: The contractor uses the electronic forms provided by GIZ: - For Appraiser: link - For Firm/Organization: link • How to fill in the form: link • Send the request to: [fin.processing_vn@giz.de](fin.processing_vn@giz.de) • Subject of the request email: - For interim: LERF_Interim_Contract number_Contractor‘s name - For final: LERF_Final_Contract number_Contractor‘s name • Required documents: overview as per Checklist of payment dossier • Processing time: GIZ will review and approve the LERF provided by the contractor within 15 working days. The processing period will commence upon receipt of the service entry sheet, but not earlier than the end of the billed service period. The deadline shall be suspended from the date of approval of the service entry sheet by GIZ until the contractor issues the invoice. • Note: - Each request shall be submitted individually by e-mail (i.e. , one e-mail with one form and the relevant attachments per service and invoicing period) . - Supporting documents for items requiring verification ([e.g. travel](e.g. travel) expenses) maybe submitted as attachments together with this e-mail. If such documents cannot be transmitted by e-mail due to size restrictions (< 10MB) , they may subsequently be submitted via File transfer (GIZ application) . Instructions for submitting via file transfer: click here - The LERF is understood as an internal document for GIZ to confirm the service provided and completed by the contractor. The issuanc

FAQs

What supplementary information does the document provide for GIZ Viet Nam contracts?

It provides supplementary invoicing information on the Annex: General Terms and Conditions 2025, which applies unless otherwise agreed in the individual contract.

How are interim or final payments processed, step by step?

Each installment is divided into (A) Invoice Verification using the LERF service entry sheet and (B) Invoice Processing after GIZ confirms the LERF.

What deadlines apply for advance payment and LERF processing?

GIZ reviews and approves advance payment documents within 10 working days, and reviews and approves the LERF within 15 working days after receipt of the service entry sheet.

Sep 17, 2026

Uploaded by Berry Peter