School of Medicine Admissions Committee and Student Selection Policy - Policy Statement and Purpose

Oct 3, 2026

School of Medicine Admissions Committee and Student Selection Policy defines the purpose, scope, and operating procedures for selecting applicants to Virginia Commonwealth University School of Medicine’s medical education program. It establishes stakeholder responsibilities, key definitions, and the admissions committee’s charge, authority, membership structure, quorum requirements, and handling of mid-term vacancies. It also outlines annual conflict-of-interest attestation obligations for file reviewers, interviewers, and committee members to support consistent and unbiased selection.

LanguageEnglish

CategoryExam

FormatPDF

Pages9

Reading Time23 min

AccessFree to download

Policy Statement and Purpose

Stakeholders and Definitions

Composition and Authority of the Admissions Committee

Admissions Committee Charge and Authority

Membership and Voting/Non-Voting Roles

Mid-Term Vacancies and Quorum

Conflict of Interest Attestation

School of Medicine Admissions Committee and Student Selection Policy Policy Statement and Purpose The Liaison Committee on Medical Education (LCME) has standards regarding the establishment of an institutional body to oversee the selection of applicants into the medical education program. To ensure compliance with these standards, the Virginia Commonwealth University School of Medicine has developed an admissions committee that will act as the committee overseeing the review of applications, setting admissions criteria, and extending offers for acceptance. This policy defines the membership and charge of the Admissions Committee, as well as outlines the procedures used by the Committee in reviewing and accepting applicants. Stakeholders The faculty and staff of the VCU School of Medicine are responsible for knowing this standard operating procedure, its contents, and provisions. Definitions VCU SOM: Virginia Commonwealth University School of Medicine. LCME: The Liaison Committee on Medical Education (LCME) is an accrediting body for medical education programs leading to the MD degree. Admissions Committee (AC): The committee charged with selecting applicants for admission to the medical education program Admission Requirements: A comprehensive listing of both objective and subjective criteria used for screening, selection, and admission of applicants to a medical education program. (LCME DCI Standard 10) . ADA: Assistant/Associate Dean of Admissions for the SOM. AMCAS® : American Medical Colleges Application System ® . The centralized medical school application processing service sponsored by the Association of American Medical Colleges. AMCAS Choose Your Medical School (CYMS) : AMCAS® created this tool to support medical schools’ enrollment management processes and help applicants communicate their intentions about which medical schools they plan to attend. CASPer: Computer-Based Assessment for Sampling Personal Characteristics. MMI: Multiple Mini Interview. The Multiple Mini Interview (MMI) is designed to assess communication skills, specifically verbal and nonverbal skills that cannot be measured by standardized exams or transcripts. The MMI process is an interview format that consists of a series of 6-10 interview stations, each focused on a different question or scenario. The MMI is designed to measure competencies like oral communication, social and nonverbal skills, and teamwork that are important indicators of how an applicant will interact with patients and colleagues as a physician. In addition to admissions officers, interviewers may include community members, professors, and physicians practicing in the local area. Composition and Authority of the School of Medicine Admissions Committee Admissions Committee Charge The charge of the Admissions Committee is to oversee the admissions process to select qualified students for the medical education program each year who have been reviewed and interviewed using a missionaligned process. Admissions Committee Authority The final responsibility for accepting students to the VCU School of Medicine rests with the Admissions Committee. Admissions Committee Membership The AC will be comprised of the following twenty-five (25) voting members: • Chair of the AC o The Chair will be appointed by the Dean for a term of five (5) years o The Chair must be a full-time faculty member • Vice Chair of the AC o The Vice Chair will be appointed by the Dean for a term of five (5) years o The Vice Chair must be a full-time faculty member • Fifteen (15) Faculty Members o Faculty members may be either full-time or adjunct and serve a term of five (5) years o Ten (10) faculty members will be elected through a vote of the faculty o Five (5) faculty members will be appointed by the Dean in consultation with the Chair of the AC • Five (5) Student Members o All student members must be from the M4 year o Students must be in good academi

FAQs

What is the purpose of the Admissions Committee policy?

The policy defines the membership, charge, and procedures used by the Admissions Committee to review and accept applicants to the medical education program each year.

Who is responsible for implementing and knowing this standard operating procedure?

Faculty and staff of the VCU School of Medicine are responsible for knowing the procedure’s contents and provisions and applying it appropriately.

How does the policy address committee membership and vacancies?

The committee includes voting faculty, student members from M4, and ex-officio members, with terms that are renewable except student members; vacancies created before a term ends are filled by the Dean in consultation with the Chair to complete the remainder.

What are the conflict-of-interest requirements for admissions participants?

All participants in the admissions process, including file reviewers, interviewers, and AC members, must complete an Admissions Committee Conflict of Interest Attestation annually and must self-report any new conflicts that arise.

Oct 3, 2026

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