School Nutrition Programs Closeout Checklist - Withdraw District/Sponsor From Participation in the School Nutrition Programs

Oct 10, 2026

Illinois State Board of Education Nutrition Division form for districts or sponsors withdrawing from participation in School Nutrition Programs, including the National School Lunch Program, National School Breakfast Program, Special Milk Program, and after-school snack and Illinois free lunch/breakfast programs. The checklist collects required closure details: last day of operation, reasons for closing, required signatures, operational closeout steps, claim submission verification, debt settlement confirmation, USDA food disposition options, equipment disposition rules, record retention compliance under 2 CFR 200.333-337, and whether audits (Single or Financial) or ISBE reviews are applicable based on funding thresholds.

LanguageEnglish

CategoryHealthcare

FormatPDF

Pages3

Reading Time8 min

AccessFree to download

Withdraw District/Sponsor From Participation in the School Nutrition Programs

Required Form Instructions

Closeout Checklist Steps

Required Signature

Illinois State Board of Education Nutrition Division 100 N. First St. (W-270) Springfield, IL 62777 Email: [cnp@isbe.net](cnp@isbe.net) Fax: (217) 524-6124 Phone: (800) 545-7892 Withdraw District/Sponsor From Participation in the School Nutrition Programs | Agreement/RCDT \# (Region, County, District, Type) | Name of Sponsor/School District/LEA | | --- | --- | | | | Please complete this required form if you wish to withdraw all site(s) from participation in any/all of the School Nutrition Programs, which include the National School Lunch Program, National School Breakfast Program, Special Milk Program, After School Care Snack Program, Illinois Free Lunch Program, and/orthe Illinois Free Breakfast Program. This form should only be used if all sites within a district or sponsoring organization are choosing to no longer participate in any/all of the School Nutrition Programs. If you wish to just close one or some sites but other sites will continue to participate in the School Nutrition Programs, please go to your home page in the WINS system, click on the blue and yellow question mark icon, and select the close site form, complete it and email it to [cnp@isbe.net](cnp@isbe.net). | Last Day of Operation (close date): | | | --- | --- | | Reason for Closing (mark all that apply): | | | School building officially closed with ISBE | Low Participation | | Program is losing money (cost > revenue) | Changes in meal pattern requirements | | Requirements for ALL foods sold in school | Limitation on fundraisers that don’t meet nutritional guidelines | | Other (please list reasons): | | Required Signature: I hereby authorize that the sponsor listed on this form is closing from participation in any/all of the School Nutrition Programs. Print Name of Authorized Rep/District Supt. Signature of Authorized Rep/District Supt. Date School Nutrition Programs Closeout Checklist Instructions: This form must be completed and submitted with the withdraw form on Page 1. Once you have completed the following steps and completed the forms email them to ISBE at [cnp@isbe.net](cnp@isbe.net). 1. For sponsors that received $200,000 or more in Child Nutrition Program funds during the last full program year (July 1-June 30), ISBE will conduct an on-site review. ISBE will request documentation to support completion of the following steps. For sponsors that received $199,999 or less in Child Nutrition Program funds during the last full program year, provide documentation to ISBE to support completion of the following steps, and ISBE will review the documentation off-site. | | We received >$200,000 & will comply with all requests during the ISBE on-site review. | | --- | --- | | | We received <199,000 & will email documentation to support completion of the following steps. | | | I do not know if we received >$200,000 in CNP funds | 2. Have claims been submitted for all months that you operated? | | Yes | | No | | --- | --- | --- | --- | 3. Have all outstanding debts and expenses of the non-profit school food service account been paid? | | Yes | | No | | --- | --- | --- | --- | 4. Inventory remaining USDA Foods. If you have USDA Foods remaining you must do one of the following, please mark which option you selected and provide any documentation required. | | Remit payment to ISBE for the value of the USDA Foods. | | --- | --- | | | Ship the USDA Foods to other schools that can use them. Provide documentation of the items shipped and the name of the school the items were shipped to. | | | We did not have any USDA Foods remaining. | 5. Ensure proper disposition of equipment purchased with non-profit school food service account funds and/or equipment grant funds. Proper disposition: | | Equipment items with a current per unit fair market value of $5,000 or less may be retained by the sponsor, sold, or otherwise disposed of with no further obligation to ISBE or USDA. | | --- | --- | | | Equip

FAQs

When should this closeout checklist be completed and submitted?

Complete this form and submit it with the withdraw form on Page 1. After completing the steps, email the forms to ISBE.

What funding threshold determines whether ISBE conducts an on-site review?

ISBE will conduct an on-site review for sponsors that received $200,000 or more in Child Nutrition Program funds during the last full program year (July 1–June 30). Sponsors under $200,000 provide documentation for off-site review.

How must remaining USDA Foods be handled?

If USDA Foods remain, the sponsor must either remit payment to ISBE for the USDA Foods value, ship the USDA Foods to other schools that can use them (with documentation), or indicate that no USDA Foods remain.

Oct 10, 2026

Uploaded by Riley West